Fw: Deleting work items in production

Wed Mar 16 10:03:18 EST 2005

Hi, Viveka,

You are right! This is a more reasonable solution for my problem. I thought that before, however, a bunch of choices under 'Edit' for the detail work item such as 'delete logically', 'complete manually' are greyed out from the menu. Also the 'set to done' option on the inbox. Is there something I need to setup to make the option available?

Thank you very much,
Cindy

viveka.schwartz at implema.se wrote:

... 
In case you want to track the logically deleted wi:s in the future for some reason, you can find them via SWI1 and by entering the task IDs and status Logically Deleted (Cancelled). 
As the status says; the wi:s are not physically deleted - they still remain in the wi:s tables but with status Log.Deleted. 

//Viveka 

----- Forwarded by Viveka Schwartz/Implema AB on 2005-03-16 07:35 ----- 
Viveka Schwartz/Implema AB 
2005-03-16 07:35 
To
"SAP Workflow Users' Group" <sap-wug at mit.edu> cc
Subject
Re: Deleting work items in production Link

Hello Cindy, 

since you mention that the tasks concerned  are the  TS30001128 & TS30001117 (Enter document for document type & Assign document for document type) I would suggest you just set the status to Delete Logically via the work item detail screen (=> Edit => Change and then press the button Delete Logically) to get rid of those wi:s  from the users inboxes -  Unless you don't really want to reenter or reassign the images which I understand you don't  want.  Archiving makes no sence in this specific scenario since it only has to do with assigning/entering images stored in the document archive to a business document. 

Regards 
Viveka

"Serge Boulay" <serge.boulay at n-spro.com> 
Sent by: sap-wug-bounces at mit.edu 
2005-03-15 21:36 Please respond to
"SAP Workflow Users' Group" <sap-wug at mit.edu>

To
"SAP Workflow Users' Group" <sap-wug at mit.edu> cc
Subject
Re: Deleting work items in production

Hi, 
You could try transaction SWPC - Continue Workflow After System Crash... I never tried it but if you look at the program help that one of the reason it was created for. 
Serge 

> 
> Mike, 
> 
> 
> 
> Thank for your reply. 
> 
> 
> 
> We have a few probably around 10 or more work items sitting in user’s 
> inbox. These are work items left from the beginning of using this WF, 
> caused by operation error. 
> 
> Also once in a while, even though the user has processed the workflow, 
> the item still stays in the inbox. This WF is one-step task (30001128 
> &30001117). User cannot set the WF to done. This option is greyed out. 
> In other words, there is no way that we can change the WF status to be 
> completed or cancelled. This item will not disappear from the work item 
> list, as it should be. 
> 
> Besides the deletion option, is there any other way to clear up this? 
> 
> 
> 
> Thanks, 
> 
> Cindy 
> 
> 
> Michael Pokraka wrote:Hi Cindy, 
> 
> It is not only the risk that you need to consider, this may have serious 
> audit 
> implications. 
> 
> Perhaps you can tell us why this is an 'immediate requirement'? 
> 
> Cheers 
> Mike 
> 
> 
> --- Qiru w wrote: 
>> 
>> Hi, all, 
>> 
>> 
>> 
>> We have an issue regarding deletion of unwanted work items in production 
>> system. According to SAP's recommendation, archive is the best approach. 
>> However, the problem is that we are not planning to implement archiving 
>> functionality in the near future, but production has this immediate 
>> requirement. 
>> 
>> Alternatively, SAP provide two reports SWWWIDE and SWWHIDE to delete 
>> work 
>> item in development/testing environment, which will delete work items 
>> permanently and directly. However, SAP emphasizes on the risk of using 
>> these 
>> reports and only suggests using it in non-production system. 
>> 
>> 
>> 
>> Can these two reports act as practical solution to eliminate work items 
>> in 
>> production? 
>> 
>> Does anyone actually use this in production? 
>> 
>> How to use it up to make it secure and reduce the risk of mistakenly 
>> using 
>> the program? I am planning to use a dummy user who will get those work 
>> items 
>> need to be deleted and set the running variant and authorization to this 
>> user 
>> only. 
>> 
>> 
>> 
>> Any suggestion is appreciated. 
>> 
>> 
>> 
>> Thanks a lot, 
>> 
>> Cindy 
>> 
>> 
>> 
>> 
>> 
>> --------------------------------- 
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Serge Boulay 
Associate/Associé 
cell. (514) 830-0750 
skype user: sergeboulay 

/n-Spro inc. 
5 Lakebreeze 
Pointe-Claire (Québec) 
Canada, H9S 5H8 
phone: (514) 624-5196 
fax: (518) 207-9005 
www.n-spro.com 
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