Re-Initiating and Substitution WF

[Maorriyan Santoso]

Hi..Jocelyn,
1. Actually that error message is weird for me. The approver screen =
become a green. But when she or he approve manually (from RFQ manual =
release), its working. At the beginning of my analysis it caused by SAP =
GUI. Then I's re-installing the SAP GUI with the latest version, 620, =
final version 6203.3.27.953 and patch level 27 but the error still =
remain.  I'm investigating further more, all workitem that already exist =
in the approver's inbox can't be executed but for the RFQ (new workitem) =
it executed succesfully. Is this error problem related with version of =
the workflow ? The old workitem that created with old version (e.g. =
version 0) is not compatible with the latest workflow version (e.g. =
version 1). So how to handle this ? Again my question, how to =
re-initiating/ re-triggering the old workitem ?
 
2. for maintaining table HRUS_D2..I'll let you know the result.
 
Regards,
 
Maorriyan
SAP HR & Business Workflow Module
 
 
  ----- Original Message -----=20
  From: Dart, Jocelyn=20
  To: SAP-WUG at MITVMA.MIT.EDU=20
  Sent: Monday, June 30, 2003 12:03 PM
  Subject: Re: Re-Initiating and Substitution WF
 
 
  Hi Maorriyan,
  1.What error message do you get?
  It's possible by intervening your workflow administrator has reserved =
the work item for his/her user id and needs to replace it manually.  Or =
you might need to do a buffer refresh (transaction SWU_OBUF). Or the =
user may just need to refresh their inbox.
 
  2.I assume you are using userid-to-userid subsitution - in which case =
the entries are created in table HRUS_D2.  It's possible to create a =
maintenance view based on this table so that you can maintain it =
centrally. (This is not something you would usually do to an SAP table =
however in this scenario it's ok).
  Regards,
          Jocelyn Dart
  Consultant (SRM, EBP, Workflow)
  and co-author of the book
  "Practical Workflow for SAP"
  SAP Australia
  email: jocelyn.dart at sap.com
  phone: +61 412 390 267
  fax:   +61 2 9935 4880
 
 
 
 
  -----Original Message-----
  From: Maorriyan Santoso [mailto:maorriyan at ToughGuy.net]
  Sent: Saturday,28 June 2003 11:50 AM
  To: SAP-WUG at MITVMA.MIT.EDU
  Subject: Re-Initiating and Substitution WF
 
 
  Hi..WF expert,
 
  I have some 2 questions that related to workflow:
 
  1. How to re-initiating workflow ?
 
  The story is like this, there's several workitem (e.g. RFQ approval) =
that already sitting on approver's inbox. For
 
  some reason, WF administrator make revision or enhancement on WF-RFQ. =
And then what happen on approver's old work item is, the approver can't =
execute/ approve those workitem/ RFQ. The system come up with some =
unreasonable error message. When the approver getting a new workitem, =
means the creator create a new document (after revised by WF admin), the =
approval process is working properly. Why this happen ? Any logical =
explanation ?
 
  Is there any tools that I can use to re-initiate those old workitem =
that sitting on the approver's SAP inbox ?
 
  2. How to make substitution and automatic forwarding from WF =
administrator point of view? For example the approver is on sick leave =
or others unplanned leave. As a WF admin, we need action to create =
substitution for this person. Are this procedure including authorization =
profile ?
 
  Regards,
 
  Maorriyan