Authorizations to create substitutes

[Swam_in]

Hello Felix,
 
We had similar situation but worked roundabout to solve this issue. We ended
up creating a report to maintain the substitute and restricted access to
everyone to maintain a substitute through SAP transaction SO13 or through
workflow settings -> Maintain substitute.
The report checks who you can nominate a substitute . For example you can
nominate only your boss as a substitute or anyone who has the same or
greater $ limit as you. This report at last will execute the function module
'RH_SUBSTITUTION_MAINTAIN'.
 
Hope this helps...
Swami Bala
 
----- Original Message -----
From: "Dart, Jocelyn" <jocelyn.dart at sap.com>
To: <SAP-WUG at MITVMA.MIT.EDU>
Sent: Wednesday, August 20, 2003 6:51 PM
Subject: Re: Authorizations to create substitutes
 
 
> Hi Felix/Vineet,
> Unfortunately, as a substitute executes the work item under the original
user's access to the work item,
> changing the possible agents won't help. And option 3 results in a work
item in error.
> Regards,
>         Jocelyn Dart
> Consultant (SRM, EBP, Workflow)
> and co-author of the book
> "Practical Workflow for SAP"
> SAP Australia
> email: jocelyn.dart at sap.com
> phone: +61 412 390 267
> fax:   +61 2 9935 4880
>
>
>
>
>
> -----Original Message-----
>> From: Vineet.Mehta at mbusi.daimlerchrysler.com
[mailto:Vineet.Mehta at mbusi.daimlerchrysler.com]
> Sent: Thursday,21 August 2003 11:45 AM
> To: SAP-WUG at MITVMA.MIT.EDU
> Subject: Re: Authorizations to create substitutes
>
>
> I am not sure how you have it configured but here are few things you can
> check:
>
> 1. If it is set up as a "general task" and open to everyone, then everyone
> can execute it (including substitutes).
> 2. If that is true, then you may want to use "wf role assignment..  job or
> position" to restrict them. (when you do agent assignment for the Task)
> 3. Another possibility is to check authorization for the transaction to
> approve the task.. (check with Security folks if they can restrict).
>
> These are just some pointers. I am not sure how your specific workflow is
> setup but should give you some ideas.
>
> Let me know if I can help.
> Regards
> Vineet
>
>
>
>
>
>
>
> Felix.Hassine at pmintl.com
> Sent by: Owner-SAP-WUG at MITVMA.MIT.EDU
> 20/08/2003 11:53 AM
> Please respond to SAP-WUG
>
>
>         To:     SAP-WUG at MITVMA.MIT.EDU
>         cc:
>         Subject:        Authorizations to create substitutes
>
> Hi everyone,
>
> We have a workflow related to approval of invoices with monetary limits
> assigned to different agents.
> Unfortunately, some agents may conturn our internal rules  by assigning
> their own substitutes (who may not have this level of approval...). If a
> user can assign up to 10000 USD or invoices, assigning user X to his
> substitute authorizes this user X to execute the approval task (Based on a
> DECISION step...).
>
> Is there any way to restrict users from maintaining their own substitutes?
>
> I would like to avoid re-coding the DECISION step in order to verify the
> monetary limit of the approver. Has anyone encountered such situation?
>
> Thanks for any info.
>
> Best regards,
>
> Felix
>