Substitution ?

Tue Sep 17 07:20:47 EDT 2002

There is a bit to say for both points of view, I would say. A view =
allows an administrator to quickly and efficiently manage substitutions, =
but you may not want to make this to easy (managers may become to =
tempted to have someone else take care of their work). Also I would not =
see HRUS_D2 as a SAP table but as a table which contains masterdata (but =
would agree with your point of view if the table contained any =
checktables or other restrictions).

What we have done on our current project is create a web form for users =
to maintain their own substitutions without having to go into their SAP =
inbox settings or use an administrator to set up their substitution. Two =
reasons: it is complicated for an average user to set up a substitute =
through the normal menu path and about 95% of our users will only use =
the workflow miniApp anyway.

A small piece of workflow takes care of the substitution creation =
(directly in HRUS_D2 after checking some basic stuff). Only one =
substitution is allowed per user (any new substitution removes the =
previous one); after succesful creation an email is send to both the =
substitute as well as the substituting user for confirmation.

Regards,

Jeroen

-----Original Message-----
From: Kisloff, Philip B [mailto:Philip.Kisloff at astrazeneca.com]
Sent: 17 September 2002 11:38
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Re: Substitution ?

Call me old fashioned, but I think it is a mistake to update SAP tables
directly.
Also, there is the question of security. If you are giving authorisation =
to
maintain
substitutes for approval workflows, then any method (even
RH_SUBSTITUTES_LIST)where=20
someone maintains personal substitutes is a problem.

If you use position substitutes, then you have some control through
structural authorisations.

Phil

-----Original Message-----
From: Sander van der Wijngaart [mailto:Sander.vanderWijngaart at avelon.nl]
Sent: 17 September 2002 10:00
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Re: Substitution ?

Simon,

You can also create a view on table HRUS_D2, which holds the =
substitution
entries. This makes it possible to maintain substitutions by an
administrator.

Regards,

Sander van der Wijngaart
WebFlow Consultant

-----Original Message-----
From:   Kisloff, Philip B [mailto:Philip.Kisloff at astrazeneca.com]
Sent:   Mon 16-9-2002 9:58
To:     SAP-WUG at MITVMA.MIT.EDU
Cc:=09
Subject:             Re: Substitution ?

Simon,

S013 is for Office substitution, not workflow substitution. Workflow
substitution works differently, and you have the following options:

1. Before they go, they should set themselves up a substitute by =
Settings >
Workflow settings > Maintain substitutes. (maintain personal =
substitutes).=20
2. If they forget, you can set them up yourself (using their position
assignment) with PO13 relationship A=A6210 (to the substitute).

I think position substitution only works if the workflow is sent to a
position (I'm actually doing testing on this now, so I'll let you know).

Patrick's other comments are all true for workflow substitution.

Regards

Phil

-----Original Message-----
From: Simon Freer [mailto:Simon_Freer at eu.fmo.com]
Sent: 16 September 2002 08:20
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Re: Substitution ?

Hi Patrick

All is Ok with the agents, but where is the flag to activate the
substitution
I'm using 4.0B and cant find it ?

Ta

Simon

"Patrick de Valensart Schoenmaeckers"
<Patrick.deValensartSchoenmaeckers at pmintl.com> on 16/09/2002 09:17:45
To: SAP-WUG at MITVMA.MIT.EDU
cc:  (bcc: Simon Freer/Bradford2_GB/Federal-Mogul)

Subject: Re: Substitution ?

Simon,

You don't have to get into the inbox of the person making you his
substitute. You will just see his workitems in your inbox (and he will =
also
continue to see them in his inbox).
If you don't see the items of the other person, it could be one of the
possible error:
1. you did not activate the substitution (via the same transaction, =
there is
a flag "substitution active" when you define it)
2. Check the task sending the workitem is defined as "general task" in =
the
agent assignment, or at least that the substitute (=3Dyou in the =
example) is
defined as possible agent.
3. Check in the task that the substitute is not defined as "excluded =
agent".

Hope this helps,

Patrick

-----Original Message-----
From: Simon Freer [mailto:Simon_Freer at eu.fmo.com]
Sent: Monday, September 16, 2002 08:56
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Substitution ?

Guys

Ive just put my first workflow at long last........ (Hoorah I can here =
you
all
shout !)

Ive been asked about what happens when somebody has gone on holiday, so =
ive
said you just use transaction S013 and add in a who you want to act as a
substitute. I then assumed that this then gave you access to deal with =
the
work
items in the inbox of the person making you their substitute.

This doesn't appear to be the case though, when I test it out all I get =
is
my
own items the question is how do I get to see the inbox of the person =
making
me
the their substitute

Ta

Simon

_________________________________________________________________________=
___
____
______________________________________
The affairs, business and property of Federal-Mogul Bradford Limited are
being
managed by the Joint Administrators, Simon Freakley, James Gleave and =
Peter
Holder. Federal-Mogul Bradford Limited is a debtor under Chapter 11 of =
Title
11
of the United States Code.