Permanent Substitution (was: Forward work items of user A to user B)

[Jim Sauceman]

Mike,
 
Yes, that is exactly what I mean. We encourage everyone to name at least
one person who can act on his/her behalf in the event of absence due to
illness, vacation, etc. The Substitutes are instructed on how to "adopt"
the Substitution when necessary. In our situation, there are typically
one or more professors who can act on behalf of the Department Head or
an Assistant Manager who signs for the Manager when she/he is out of
town. The Substitute is often prompted by those who need a document
processed (e.g. Parked Invoice approved, CATS Time released, etc.) so
they don't necessarily have to be proactive; however, it helps if there
is a standing "sign for me when I'm gone" agreement among the Principals
and their Substitutes. The cultural aspects of moving from paper to
electronic "documents" are sometimes more difficult than the technical.
However, in this case, the old idea of the person who has signature
authority for the boss while she/he is out of town transfers pretty
well.
 
Best regards,
 
Jim Sauceman
The University of Tennessee
 
-----Original Message-----
From: SAP Workflow [mailto:Owner-SAP-WUG at MITVMA.MIT.EDU] On Behalf Of
Michael Pokraka
Sent: Monday, December 02, 2002 9:14 AM
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Permanent Substitution (was: Forward work items of user A to
user B)
 
 
Hi Jim,
By permanent substitution, do you mean to assign a substitute on an
indefinite timeframe? I was going to ask the list about this idea
anyway: To assign a permanent substitute this way would let the
substitute control the substitution. This could be good if someone calls
in sick, the sub just has to activate and gain access to the inbox.
Could be bad as it requires the subst to actually be proactive enough to
do so.
 
Does anyone else use this strategy? Is there something I may have
overlooked?
 
Cheers
Mike
 
 
On Mon, Dec 02, 2002 at 09:00:17AM -0500, Jim Sauceman wrote:
> The best technique I've found is to execute Function Module
> RH_SUBSTITUTES_LIST via transaction SE37. It prompts for a User ID and
 
> Maintenance Flag (among other things) and calls the dialog for
> Substitute Maintenance. Of course, the Substitute needs to have
> adequate Security authorization and I always encourage users to name a
 
> Substitute on a more permanent basis.
>
> Hope this helps,
>
> Jim Sauceman
> The University of Tennessee
>