BB/EBP-Workflow - Change accounting data as a workflow step

Fri May 11 16:26:51 EDT 2001

Hello Jocelyn,

I reconsidered what workflow and Internet is for. And I guess it=B4s no=
t the
high end user who changes accounting data etc. for other employees as a=

mass business. Therefore we are going to build a transaction in the
BBP-System (without web) which works like mass document release in FI e=
tc.

Kind regards,

Markus

"Dart, Jocelyn" <jocelyn.dart at sap.com>@MITVMA.MIT.EDU> on 09.05.2001
01:37:57

Please respond to SAP Workflow Users' Group <SAP-WUG at MITVMA.MIT.EDU>

Sent by:  SAP Workflow <Owner-SAP-WUG at MITVMA.MIT.EDU>

To:   SAP-WUG at MITVMA.MIT.EDU
cc:

Subject:  Re: BB/EBP-Workflow - Change accounting data as a workflow st=
ep

Hi Markus,

If you want it, you need to ask for it....
Suggest you talk to the ASUG group for EBP about raising a development
request
for this.  If they agree, I'm happy to get some support from my Austral=
ian
customer.
Let me know how you go.

Regards,
        Jocelyn Dart
Consultant (BBP, Ecommerce, Internet Transaction Server, Workflow)
SAP Australia
Email jocelyn.dart at sap.com <mailto:jocelyn.dart at sap.com>
Tel: +61 412 390 267
Fax: +61 2 9935 4880

-----Original Message-----
From: Markus Brahm [mailto:mbrahm at cscploenzke.de]
Sent: Wednesday, 9 May 2001 6:18 AM
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Re: BB/EBP-Workflow - Change accounting data as a workflow ste=
p

Hi Jocelyn and Michel and Darlene (for the popup question),

thank you very much for your advice.

Hopefully we can leave the request for changes on accounting data undon=
e.
But I really ask myself why SAP hasn=B4t implemented such functions ins=
tead
of purchasing cards etc.

Thanks a lot,

Markus

"Dart, Jocelyn" <jocelyn.dart at sap.com>@MITVMA.MIT.EDU> on 08.05.2001
04:12:25

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To:   SAP-WUG at MITVMA.MIT.EDU
cc:

Subject:  Re: BB/EBP-Workflow - Change accounting data as a workflow st=
ep

Hi Markus,
Yes you're right - I don't recommend that.  There's a lot of defaults s=
et
up

based on the current user's attributes when you change a shopping baske=
t,
if your account assignment changer and your requestor have very differe=
nt
attributes you may get weird results.
Even though much is coming from the existing shopping basket when you a=
re
in

change mode, not all defaults do.  Plus there are a significant number =
of
current user attribute reads that happen deeper down e.g. in "procdoc"
functions
or in meta-BAPIs, which would be even more tricky to navigate - all of
which

assume only the requestor touches the shopping basket directly.
Best left alone.
Regards,
        Jocelyn Dart
Consultant (BBP, Ecommerce, Internet Transaction Server, Workflow)
SAP Australia
Email jocelyn.dart at sap.com <mailto:jocelyn.dart at sap.com>
Tel: +61 412 390 267
Fax: +61 2 9935 4880

-----Original Message-----
From: Markus Brahm [mailto:mbrahm at cscploenzke.de]
Sent: Tuesday, 8 May 2001 2:55 AM
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Re: BB/EBP-Workflow - Change accounting data as a workflow ste=
p

Hello Jocelyn,

an other thinking I had was to change the owner of the shopping basket =
for
a short moment to allow an accounting person to use the "transaction" y=
ou
mentioned as not usable. That is a bit weird and I haven=B4t tested it =
yet,
but do I understand you correctly that you wouldn=B4t recommend this wa=
y.

Thanks a lot,

Markus

"Dart, Jocelyn" <jocelyn.dart at sap.com>@MITVMA.MIT.EDU> on 07.05.2001
03:51:36

Please respond to SAP Workflow Users' Group <SAP-WUG at MITVMA.MIT.EDU>

Sent by:  SAP Workflow <Owner-SAP-WUG at MITVMA.MIT.EDU>

To:   SAP-WUG at MITVMA.MIT.EDU
cc:

Subject:  Re: BB/EBP-Workflow - Change accounting data as a workflow st=
ep

Hi Markus,
It's not going to be pretty either way but I had a similar request from=

another
customer (who decided against it for now) so have done a little thinkin=
g
about this already.
Don't use the "jump to maintain shopping basket" approach - that's ther=
e
for

all sorts of reasons but it's not suitable for what you want to do.

Strongly suggest you avoid any variant on BBPPU99 or BBPPU02 as these h=
ave
a heavy dependence on the requestor's attribute settings, and trying to=
 run
them with another user's settings a little tricky to say the least...

Suggest if you really want to go ahead with this (and I'm not recommend=
ing
it),
you do it by using webflow transaction TS_TS10008069H (i.e. program
SAPMTS10008069H) as a model.
You really want the EBP 2.0 version of this if you can get a hold
of it - as this allows you to see all the data including account
assignment.

Start by creating a standard task similar to any of the approve shoppin=
g
basket
workitems, make sure you include all the container elements you need.
Generate a web transaction.  Change your generated program by cutting a=
nd
pasting
as appropriate from SAPMTS10008069H.   Don't forget to create the
appropriate web
service and templates similar to Internet service TS_TS10008069H.

You should then be able to add functionality to this to allow them to
change
the account assignment on the items.  Make sure that's the ONLY thing t=
hat
changes.

Start by just opening up the fields and letting them enter values, that=
 are
then
copied to the shopping basket table REQACCT.

Getting validation working is a little harder as you need to feed in th=
e
company code, controlling area, etc. of the requestor not the "account
assignment
changer", but should be possible with a little trial and error.  The
meta-BAPI
"META_ACCSERV_CHECKASSIGNMT" (you might need to check the spelling) is =
the
one to
use for this.

If you don't want them to "approve" you can always preset the approval =
flag
so that
it's always approved at that point.

Include your task as a new step in your approve shopping basket workflo=
w.

Finally check the end result in the approval status display applet - yo=
u
might have
to adjust it, but I'm afraid you're on your own there.

Regards,
        Jocelyn Dart
Consultant (BBP, Ecommerce, Internet Transaction Server, Workflow)
SAP Australia
Email jocelyn.dart at sap.com <mailto:jocelyn.dart at sap.com>
Tel: +61 412 390 267
Fax: +61 2 9935 4880

-----Original Message-----
From: Markus Brahm [mailto:mbrahm at cscploenzke.de]
Sent: Saturday, 5 May 2001 6:05 AM
To: SAP-WUG at MITVMA.MIT.EDU
Subject: BB/EBP-Workflow - Change accounting data as a workflow step

Hello virtual colleagues,

I am at a project where we need a so called "accounting step" in BBP
workflows besides the pure approval steps. This requires that the shopp=
ing
basket can be edited (at least in part) by a person being responsible f=
or
accounting. Unfortunately this feature obviously is not part of BBP or =
EBP
(2.0c). Other alternatives like refusing the basket with a note how to =
do
the accounting would ruin huge parts of the process accelerating and ea=
sing
aspects. As the technique for the requisitioner to change his basket is=

some what strange too (not a real workflow step but a link to standard
functionality) I expect some ugly problems when trying to create a web =
form
step which allows the accounting data to be changed during the process.=

Does anyone of you have any experiences/advice in this area?

Thanks a lot in advance,

Markus
=