SAP MAPI/Exchange (was: Trigger Events/Messages based on Org Cha rt changes)

Thu Dec 21 07:46:16 EST 2000

Hi,
Got it, note 0131795.
Thanks
Michael

-----Original Message-----
From: Dart, Jocelyn [mailto:jocelyn.dart at sap.com]
Sent: 20 December 2000 23:55
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Re: SAP MAPI/Exchange (was: Trigger Events/Messages based on
Org Cha rt changes)

Hi Michael, If most of your users are SAP office users and the rest only
get occasional mails, why not use the RSWUWFML report instead?  That's
the report that can send people an email message e.g. to Outlook telling
them that there's something in their SAP inbox.
It's included in later releases and there's an OSS note with the code
for earlier releases.
The advantage is you would only need to set up an SMTP connection for this
as it is a one-way send out to the mail server - so should be less resource
intensive on both sides.
Plus you tailor the report to minimise the number of mails - e.g. just
send a generic mail per person that tells them they have workitems, instead
of one mail per workitem.
Regards,
        Jocelyn Dart
Consultant (BBP, Ecommerce, Internet Transaction Server, Workflow)
SAP Australia
Email jocelyn.dart at sap.com <mailto:jocelyn.dart at sap.com>
Tel: +61 412 390 267
Fax: +61 2 9935 4880

-----Original Message-----
From: Michael Pokraka [mailto:MPokraka at samsungsemi.co.uk]
Sent: Thursday, 21 December 2000 2:01 AM
To: SAP-WUG at MITVMA.MIT.EDU
Subject: SAP MAPI/Exchange (was: Trigger Events/Messages based on Org
Cha rt changes)

Hi,
Have a look at OSS note 0063480 - R/3 and MS Exchange linking.
It's pretty detailed on the various options. We use both - Outlook SAP MAPI
and the SAP Exchange connector. In my opinion, the outlook thing is a bit
clumsy for regular SAP office users, but quite handy for the folks who get 1
or 2 items a week and/or don't log on to SAP that often.
I suspect it may be a bit resource intensive on the SAP side as it polls for
new items/updates every so often. That's probably why your basis chaps
aren't too keen.

The exchange connector is pretty good though - basically provides connection
to anything hanging off the other end of the exchange box - X400, Internet,
fax etc. (we use it for faxing from SAP).

Michael

-----Original Message-----
From: tony hick [mailto:tonyzzz at hotmail.com]
Sent: 20 December 2000 13:44
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Re: Trigger Events/Messages based on Org Chart changes

Hi Rakesh, Others:

Can you please explain how SAP Connect solution is implemented. We would
also be interested in experiences using MAPI Service.

Somehow our Basis folks are not too keen on setting up these connections to
link SAP Inbox with Outlook. We are being forced to write a mailx command to
Unix (after looking up the receipients emails address in a table) to send
the mail to the user!!

Would very much appreciate opinions and alternate ways of doing this.

Thanks,
Tony

>From: Rakesh Dube <rakesh_dube at pacific.net.sg>
>Reply-To: SAP Workflow Users' Group <SAP-WUG at MITVMA.MIT.EDU>
>To: SAP-WUG at MITVMA.MIT.EDU
>Subject: Re: Trigger Events/Messages based on Org Chart changes
>Date: Tue, 19 Dec 2000 23:32:54 +0800
>
>Hi Tony,
>U can use autoforwarding method with SAP connect
>We are also sending  mail to Lotus notes using same concept
>Cheers
>Rakesh
>
>
>tony hick wrote:
>
> > Hi Rakesh, Dave:
> >
> > Thanks for the input. We are looking into using this solution.
> > One difference for us is that we are trying to send the email not to SAP
> > Inbox but to Outlook.
> >
> > Thanks,
> > Tony.
> >
> > >From: Rakesh Dube <rakesh_dube at pacific.net.sg>
> > >Reply-To: SAP Workflow Users' Group <SAP-WUG at MITVMA.MIT.EDU>
> > >To: SAP-WUG at MITVMA.MIT.EDU
> > >Subject: Re: Trigger Events/Messages based on Org Chart changes
> > >Date: Tue, 19 Dec 2000 17:11:41 +0800
> > >
> > >
> > >Refer Attached file  Dynamic action setting
> > >Path :Personnel Management --->Personnel Administration---->Customize
> > >Procedures---->Dynamic Action
> > >
> > >
> > >
> > >Following setting will call Subroutine GET_EMAIL_TRANSFER  from program
> > >ZHRONINM002 subroutine pool
> > >
> > >GET_EMAIL_TRANSFER  will check if there is change in department  and
>then
> > >trigger email to appropriate person, there should be condition to check
>the
> > >department change because Dynamic action setting will fire even  there
>is
> > >change
> > >
> > >in pay or other Org assignment change ie change in infotype 0001.
> > >( Even we can customize particular field like department  if there will
>be
> > >change in field then it will fire the dynamic action, we haven't use
>that
> > >functionality because of some constraint )
> > >
> > >
> > >I am enclosing source code of function module  and Email triggering
> > >Subroutine
> > >Code might be  quite confusing , as we trying to cater lot of exception
> > >case for
> > >
> > >my client
> > >
> > >  following are steps
> > >1. Find out the change in department by comparing action org unit refer
> > >function module ZHR_GET_DEPT_DIV_RD.
> > >2. If there will change in department  run the subroutine for email.
>Refer
> > >subroutine FORMAT_EMAIL USING  P_PERNR
> > >3. PERNR and BEGDA  u will directly get from table PA0001 or PA0000 as
> > >dynamic
> > >action will forward this value in to GET_EMAIL_TRANSFER subroutine
> > >4. Call  function module CATS_SEND_MAIL
> > >AENAME is user name to whom u want  send , u can loop this and send to
>more
> > >than
> > >
> > >one recipient
> > >HEADER  is subject
> > >OBJCONT is Content of mail.
> > >
> > >My program is quite complex ,u can make easy program with above
>mentioned
> > >logic.
> > >
> > >Let me know if u get stuck .
> > >
> > >Thanks
> > >Rakesh
> > >Encl: Dynmic action file , Function module and Subroutine pool ABAP
>code.
> > >
> > >
> > >
> > >
> > >
> > >David Weston wrote:
> > >
> > > > Thanks Rakesh
> > > >
> > > > That would be great and really appreciated
> > > >
> > > > Cheers
> > > > Dave
> > > >
> > > > ----- Original Message -----
> > > > From: "Rakesh Dube" <rakesh_dube at pacific.net.sg>
> > > > To: <SAP-WUG at MITVMA.MIT.EDU>
> > > > Sent: Friday, December 15, 2000 8:47 PM
> > > > Subject: Re: Trigger Events/Messages based on Org Chart changes
> > > >
> > > > > Hi Dave,
> > > > > I am not using Standard Function module
> > > > > I will love to send function module and Dynmic Action config .
> > > > > Now I am on weekend ,  after reaching office  will send  u screen
>dump
> > >of
> > > > Dynmic
> > > > > Action customization
> > > > > and  Function module code.
> > > > >
> > > > > Let me know  email id   ,who ever is intersted in this .
> > > > >
> > > > > Thanks
> > > > > Rakesh
> > > > >
> > > > >
> > > > > David Weston wrote:
> > > > >
> > > > > > Hi Rakesh
> > > > > >
> > > > > > This is a coincidence but this requirement just came up on my
> > > > > > current project where they want to be notified on position
>changes.
> > > > > >
> > > > > > Just looked at the Dynamic Actions config in HR via SPRO and was
> > > > wondering
> > > > > > which options you used ie was it an M for mail entry ? Also
>would
> > >you be
> > > > > > willing
> > > > > > to share the function module info i.e. was it a standard SAP FM
>or
> > >was
> > > > it
> > > > > > a customer developed function module ?
> > > > > >
> > > > > > Any help would be great.
> > > > > >
> > > > > > Cheers
> > > > > > Dave
> > > > > >
> > > > > > -----Original Message-----
> > > > > > From: SAP Workflow [mailto:Owner-SAP-WUG at MITVMA.MIT.EDU]On
>Behalf Of
> > > > > > Rakesh Dube
> > > > > > Sent: Thursday, December 14, 2000 10:59 PM
> > > > > > To: SAP-WUG at MITVMA.MIT.EDU
> > > > > > Subject: Re: Trigger Events/Messages based on Org Chart changes
> > > > > >
> > > > > > Hi Tony,
> > > > > > We did same scenario in one of the project but here we used
>Dynmic
> > > > action
> > > > > > rather then
> > > > > > Workflow.
> > > > > > In Dynmic action customization we trigger the function module
> > > > > > FUnction module will send  mail to the appropriate person.
> > > > > > This is one of the way to trigger mail ,
> > > > > >
> > > > > > Org chart hierarchy is saved in table HRP1001.
> > > > > > If u need more detail in this let me know
> > > > > > Thanks
> > > > > > Rakesh
> > > > > >
> > > > > > tony hick wrote:
> > > > > >
> > > > > > > Hi All,
> > > > > > >
> > > > > > > We maintain our employee resources in the Org Chart (PPOME).
>The
> > > > resources
> > > > > > > (employees) are assigned to different projects (which are
> > >represented
> > > > as
> > > > > > > Positions in the Org Chart),  by moving them from one position
>to
> > > > another,
> > > > > > > using drag and drop.
> > > > > > >
> > > > > > > We would like to trigger an email to the responsible persons
>of
> > >the
> > > > new
> > > > > > > Position, the old Position, and to the Person who has been
> > >assigned,
> > > > > > > informing this change as a text message, when the change is
>saved.
> > > > > > >
> > > > > > > Any ideas on how this can be triggered?  Are there any events
> > > > associated
> > > > > > > with saving the Org Chart (PPOME) that I can use? What tables
>are
> > >the
> > > > Org
> > > > > > > chart hierarchy saved in?
> > > > > > >
> > > > > > > Thanks,
> > > > > > > Tony
> > > > > > >
> > > > > >
> > > >
> >
>
>___________________________________________________________________________
_
> > > > > > _________
> > > > > > > Get more from the Web.  FREE MSN Explorer download :
> > > > > > http://explorer.msn.com
> > > > >
> > ><< Dynamicactionsetting.zip >>
> > ><< rakesh_dube.vcf >>
> >
> > _________________________________________________________________
> > Get your FREE download of MSN Explorer at http://explorer.msn.com
><< rakesh_dube.vcf >>

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The information contained in this email may be privileged, confidential
and protected from disclosure. The opinions expressed are those of the
individual and not Samsung Semiconductor Europe Ltd or Samsung
Electromechanics Ltd. Internet communications are not secure and
therefore Samsung Semiconductor Europe Ltd and Samsung
Electromechanics Ltd do not accept legal responsibility for the contents
of this message. If you think you have received this email in error please
notify the sender or mail "admin at samsungsemi.co.uk"  and delete any
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