[Habitat Exec] FW: [Schedules] ASA Request- Habitat for Humanity- 2011SP -- 04GRL

Thu Mar 10 13:25:39 EST 2011

Yay!
________________________________________
From: Renee Howe
Sent: Thursday, March 10, 2011 1:14 PM
To: Anna Y Ho
Cc: schedules at mit.edu
Subject: RE: [Schedules] ASA Request- Habitat for Humanity- 2011SP -- 04GRL

MIT Office of Classroom Scheduling and Management

TO:                   Anna Ho

FROM:              Renee Howe

RE:                    Room Reservations *REVISED*

DATE:               March 10, 2011

CONFIRMATION OF ROOM RESERVATION –

Habitat for Humanity Benefit Concert

Please see important message regarding Spring reservations and MIT150: http://web.mit.edu/registrar/classrooms/reserve/mit150_classroominfo.html. Please plan future events accordingly.

The Schedules Office is able to confirm this reservation at this time with the caveat that certain classrooms in this reservation may be changed should any MIT150-related activities require usage of that classroom between the dates of April 10 – April 30, 2011. Should this occur, you will be notified as soon as the information becomes apparent.

Because you are reserving a room that seats over 100 people, we will need you to register this event. Event registration forms can be picked up here in the Schedules Office, Room 5-111. The forms will need to be submitted at least five days in advance of your event.

DATE:               Friday, April 15, 2011

TIME:                6:00 p.m. – 10:00 p.m.

ROOM:             10-250

EVENT/RESERVATION #:         04GRL (zero four G R L)

If you have any questions, or your plans for this/these room(s) should change,

please contact the Schedules Office by email at schedules at mit.edu or by calling x3-4788.

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YOUR RESPONSIBILITY IN THE CLASSROOM

•           Food and beverages are NOT permitted in our classroom space.

•           If you rearrange the classroom, or if you find the classroom in disarray, please set the room back to rows with chairs facing the front blackboard.

•           If you borrow chairs from another room, you must return them to that room.

•           If your event takes place in the Stata Center (Building 32) - Please contact the Campus Activities Complex (617-253-3913) if your event requires the use of the “Student Street” or any additional space, set-up, equipment not included in the room description or any other support.

            - Contact CAC if your event takes place during a weekend, as each of the Stata Center classrooms are locked for the entire weekend and you will need to make entry arrangements.

•           If you are planning to use the Atrium in E25 - Contact Whitaker College Headquarters, x3-4317, E25-525 (Barbara Engel, bengel at mit.edu) to schedule your event and make a reservation for the atrium.

•           Erase the blackboards before leaving.

•           Remove your trash; classrooms are not cleaned on a daily basis.

•           The Schedules Office may charge your group for the cost of cleanup, if the classroom you reserved is left in disarray.

•           Leave the classroom unlocked.  If you are locked out of your reserved classroom between the hours of 9am-5pm, Monday through Friday, contact the Schedules Office at 617-253-4788.  If you are locked out after 5pm and on weekends, contact Facilities at 617-253-1500.  You may need to show your reservation confirmation when a staff member arrives to unlock the classroom.

THANK YOU for your cooperation.

-----Original Message-----
From: Anna Y Ho
Sent: Thursday, March 10, 2011 11:47 AM
To: Renee Howe
Cc: mit-habitat-exec at mit.edu
Subject: RE: [Schedules] ASA Request- Habitat for Humanity- 2011SP

Hi Renee,

We would like to reserve the room from 6:00pm-10:00pm on Friday, April 15, and understand that no additional equipment is to be brought in.

Thank you!

-Anna

________________________________________

From: Renee Howe

Sent: Thursday, March 10, 2011 10:45 AM

To: Anna Y Ho

Cc: schedules at mit.edu

Subject: RE: [Schedules] ASA Request- Habitat for Humanity- 2011SP

Hello Anna,

Room 10-250 is available from 5:00 p.m. – 10:00 p.m. on Friday, April 15 and all day on Sunday, April 17. Please let us know which date and time you would like to reserve the room. You can reserve it with the understanding that no additional equipment, such as lighting, speakers, platforms, etc. can be brought into the room. The room has to be used as is.

Regards,

Renee Howe

-----Original Message-----

From: schedules-bounces at MIT.EDU [mailto:schedules-bounces at MIT.EDU] On Behalf Of Anna Ho

Sent: Wednesday, March 09, 2011 5:43 PM

To: schedules at mit.edu

Cc: Anna Y Ho

Subject: [Schedules] ASA Request- Habitat for Humanity- 2011SP

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This is a copy of your submitted request - THIS IS NOT A CONFIRMATION.

You will receive your room assignment and reservation confirmation within one business day.

Name:        Anna Ho

Email:       annayq at mit.edu

ASA Group:   Habitat for Humanity

- - - - - - - - - - - - - - - - - - - - - - -

Event Type:    Performance

Event Description:

Benefit Concert: performances by MIT groups (a capella, dance, music ensembles) to raise money for an MIT Habitat for Humanity home

Fee Will Be Charged

0% non-MIT

Advertising:                  Event will be advertised:

Web: Social Websites,  Bulletin Boards,  Mass Mailing,

Entertainment:                         Yes

Attendance:      150

- - - - - - - - - - - - - - - - - - - - - - -

Semester:     Spring 2011

Start Date:   [F] April 1

End Date:     One-Day Event

One-time event

Start Time:       7:00 PM

End Time:         10:30 AM

- - - - - - - - - - - - - - - - - - - - - - - -

Preferred Room(s):

Need One Room

- - - - - - - - - - - - - - - - - - - - - - - -

Preferred Classroom Attributes:

PLEASE NOTE: The Schedules Office does not supply additional equipment other than that which is already installed in the classroom.

- - - - - - - - - - - - - - - - - - - - - - - -

Notes:

We would like to reserve 10-250, if available. Possible dates for the concert are Friday April 1, Saturday April 2, Sunday April 3, Friday April 15, Saturday April 16, Sunday April 17: during the evening on Fridays, and anytime during the day on Saturdays and Sundays. Please let us know when the room is available, and we will do our best to make it work.