[Habitat Exec] EMAIL YOUR VOLUNTEERS!

[Clarissa L Zimmerman]

Hey guys,
  just a reminder to email the volunteers you are in charge of.  If you
want, you can use my email below as template. Can you please reply to me and
grace when you send your email? (so that we know all the volunteers have
been contacted by you)

-Clarissa

---------- Forwarded message ----------
From: Clarissa L Zimmerman <clzimmer at mit.edu>
Date: Fri, Oct 9, 2009 at 5:44 PM
Subject: Beaver Dash: Important Volunteer info!!
To: scottl at mit.edu, jlacolla at mit.edu, yjlim at mit.edu, kluo at mit.edu,
drew777 at mit.edu, kkuhn at mit.edu, sophical at mit.edu, catthu at mit.edu,
paulaj at mit.edu, alecp at mit.edu, ahailes at mit.edu
Cc: John Cooley <jjcooley at mit.edu>, Shawn Le <ShawnLe at mit.edu>


Hi Everyone!

First off, thanks so much for volunteering to help with the race!  It would
not be possible without your help!   Below is some important information
about your part on race day (this sunday).

*RACE DAY INFORMATION:*

   - *Meeting*: There is a *mandatory volunteer meeting at 7:15am* outside
   the main entrance to the Z center.  Breakfast will be provided, and you
   can pick up shirts then.  Lunch will also be provided after the race.

   - *Responsibilities*: Your part in this race is very important!  You are
   doing race course traffic.  At the meeting on Sunday morning we will give
   you a map of the route and tell you where each of you will be positioned.

   Your job consists of a few aspects:


    1. Direct the runners in the right direction.  (most of you will be
      stationed at turns)
      2. Watch for traffic. Some of you will be stationed at the cross
      streets on mem drive (danforth st., endicott st., fowler st.,
audrey st.).
      These streets are NOT blocked off: there might be cars trying to
use these
      streets during the race.  We choice a very low traffic race time, but you
      might have to deal with cars.  We will talk further about how to
deal with
      this on sunday morning.
      3. Encourage runners.
      4. Chalk. We might have you chalk the part of the route that you are
      stationed.  This isn't certain and we will talk more about this on sunday.


   - *Contacts*:  There are 3 exec members that will be your source of
   contact before and during the race.  Please add the following numbers to
   your cell phone in case you need to contact us on race day.


    1. Clarissa: 956-778-5405
      2. Shawn: 857-928-0342
      3. John: 410-303-2676


   - *Multiple Jobs:  *We might ask some of you to help with random stuff
   before the race.  But specifically, Katherine and Scott: you are both
   assigned to another job before the race.   You should be recieving another
   email from your exec contact for those jobs.


We look forward to seeing you Sunday morning!

-Clarissa Zimmerman, John Cooley, and Shawn Le
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