[mit-habitat-exec] [ASA] Activities Midway, Information for the Fall

[asa-exec@MIT.EDU]

Dear Student Groups.

Please read the following items regarding summer activities and fall
registration.
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1. Activities Midway Deadline Extended
2. Fall Group Registration
3. Payment for First Year Summer Mailing
4. Recruitment Rules
5. Bulletin Board Use
6. Groups Registered for the Midway
**************************************************

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1. Activities Midway Deadline Extended
----------------------------------------------------------

The deadline to request participation in the Activities Midway has been
extended to **Friday, July 15**.

At the end of this Official, there is a list of groups that have already
registered for the Midway. If you submitted a request prior to 12 noon on
Thursday, June 30th, your group should be on this list. If you think your
group should be on this list, and it is not, please email asa-exec at mit.edu.

You MUST submit a request through the database. If you encounter problems
while using the database, please check our suggestions for troubleshooting.
If problems persist, then email asa-exec at mit.edu.

Follow these steps to submit a request:
1) Go to:  http://web.mit.edu/asa/www/asa-db.shtml
2) Follow the "Student Group Officer Access" link
3) In the red strip on the left side of the page, click "ASA Student Group
Officer" and then click "Select Student Group"
4) Click on the name of the group for which you are submitting a request
5) Under "Manage Resource Summary" select the "Submit Request" button for
Type "Midway"
6) Fill out the form
7) In the "Request Notes" section of the form, please answer these questions:
        a. If you need more than 1 table, please explain why.
        b. If you would like a performance time, when, between 4pm and 7pm, would
you like to perform?
8) Click "Save" in order to submit your request.

***Your request is not complete until you SAVE.***

Please email asa-midway at mit.edu if you have questions about the Midway.

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2. Fall Group Registration
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The ASA is trying out a new model for annual registrations and information
sharing.  Instead of turning in your updated constitution and hazing form
at the fall GBM, we will have a table at Registration Day, at which your
group will be able to submit a signed hazing form and constitution. Your
group will also be able to drop off these forms at the Student Life
Programs Office (5th floor, W20) on any day during the week of Registration
Day (Sept. 6th - Sept. 9th).  As always, these two forms are ***required***
in order for your group to maintain good standing with the ASA.

A student group's failure to register with the ASA may result in the
suspension, and possible de-recognition, of that student group.

The purpose of this change is to allow groups to have a longer period of
time during which to submit their forms and to help ensure that student
groups are aware of the resources available to them (through the ASA,
various funding boards, and the SLP Office) at the beginning of the year,
such that they can be utilized throughout the fall and spring
semesters.  It will also allow group leaders to check and update their
officer and signatory information at the very beginning of the year.

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3. Payment for First Year Summer Mailing (FYSM)
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Submissions for the FYSM are no longer being accepted. The deadline has passed.

The cost for *any* group participating in the FYSM is **$60**. The CD-ROM
will go to both incoming undergraduates and graduates. Groups will be
charged for the FYSM in the fall, during the week of Registration Day. A
form will be available online, at the Registration Table on Registration
Day, and in the Student Life Programs (SLP) Office that groups will need to
fill out and submit during the week of Registration Day along with other
group registration materials.

If your student group has participated in the FYSM, submission of the FYSM
Payment Form is mandatory.

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4. Recruitment Rules
--------------------------------

Please read and follow the Recruitment Rules for this year. The document of
these rules can be found at the following link:

http://web.mit.edu/asa/www/official-docs.shtml

Failure to adhere to these rules will incur immediate penalties against
your student group. The ASA will be strictly enforcing these rules
throughout the summer until the Activities Midway on September 2, 2005.

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5. Bulletin Board Use
-------------------------------

If your group was allocated bulletin board space in the spring, please use
your space so that it is not perceived as space for public posters.

The ASA is posing no deadlines or potential penalties regarding bulletin
board use at this time (since it is summer), but please keep in mind that
bulletin board space is a limited resource that the ASA is able to allocate
to only a portion of all ASA-recognized student groups and that there is a
waiting list.

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6. Groups Registered for the Midway
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Art of Living at MIT
African Students Assoc.
Alumni Assoc (Stud Am)
American Jiu Jitsu
American Medical Students Assoc.
American Red Cross TAN
Amnesty Int'l
Army ROTC
Asian Baptist Student Koinonia
Asian Baptist Student Koinonia Grad Division
Asian Christian Fellowship
Assassins' Guild
Assoc. of Puerto Rican Students
Assoc. of Student Activities
Assoc. of Women Students
Baptist Student Fellowship
Best Buddies
Bhangra Club
Biology Undergrad. Stud. Assoc.
Black Graduate Students' Assoc.
Boston Intercollegiate Serv. Org.
Campus Crusade for Cthulh
Casino Rueda Group
Chamak
Chinese Bible Fellowship
Chinese Student and Scholar Assoc.
Chinese Students Club
Chorallaries of MIT
Christians on Campus
Cicle K
College Republicans
Concert Band
Cross Products
Debate Team, MIT
Dormitory Council
Dramashop
E33 Productions
Educational Studies Program
Graduate Student Council
Greens
Guild of Bellringers
Habitat for Humanity
Haitian Alliance
Hapa MIT
Hindu Students Council
Hong Kong Students Bible Study Group
Hunger Action Group
Japanese Assocation
Japanese Society of
Kendo Club
Kokikai MIT
Korean Students Assoc.
La Union Chicana Por A
Lab. For Choc. Science
Lindy Hop Society
Lion Dance Group
Logarhytms
LSC
Lutheran-Episcopal Ministry
Malaysian Students Assoc.
Marching Band
Mars Gravity Program
Mexican-American Engineers and Scientists
Minority Association of Pre-Health Students (MAPS)
Mocha Moves Dance Squad
Mock Trial Team
Model United Nations
Movements in Time
Musilm Student' Assoc.
National Society Black Engnrs.
Natya
Objectivist Club
Panhellic Association
Persian Students Assoc.
Portestant Student Club
Quiz Bowl Team
Resonance of MIT
Rocket Team
Rugby Football Club
Science and Engineering Business Club
Scuba Club
Shakespeare Ensemble
Singapore Students
SIPB
Smile at MIT
Snowriders
Societo por Esperant
Society of Women Engnrs.
Solar Electric Vehicle
South Asian American
Sport Taekwondo Club
Student Cable Group
Student Juggling Club
Student Pugwash USA
Students for Global Sust.
Students for Israel
Students for the Exp
Synchronized Swimmers
Table Tennis Team
Tech Catholic Community
Tech Model Railroad
Tech Squares
Technique Yearbook
Thai Students at MIT
ThinkBIG
Toons
Triathlon Club
Undergrad Math. Assoc.
Undergraduate Association
Undergraduate Economists
United Christian Fellowship
Vietnamese Students
Voo Doo Magazine
WAVE - Women Athlete
WMBR Radio
Women's Rugby Club
Women's Ultimate Frisbee
Women's Volleyball Club
Young Democratic Soc.

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As always, please email asa-exec at mit.edu with questions/comments/concerns.

Hope you are all enjoying the summer.

Sincerely,
The ASA Executive Board

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This email was sent by the ASA Executive Board to the officers of all MIT
Student Activities.  The ASA Executive Board moderates these mailings.
If you have questions about its contents please contact <asa-exec at mit.edu>.

You received this e-mail because you were listed as an officer of an MIT
Student Activity.  The recipients are generated automatically from
the Officer Email List of each student group, as stored in the
ASA Database.  To update the name of this list and other information
about a group, an officer of the student group must update the ASA
Database information at
  http://web.mit.edu/asa/www/asa-db.shtml

To update individual members of a list the list administrator must use
'blanche' or 'listmaint' in Athena, or access
    http://web.mit.edu/moira
with MIT certificates.  The ASA does not have direct control over the
individual memberships of officer's mailing lists.

The table below indicates which lists your username is in.  If you received
this e-mail in error please contact the current officers of the groups
listed.

Username        Officer's List       Group Name
---------------|--------------------|-------------------------------------------
mit-habitat-exec at mailman.mit.edu              mit-habitat-exec     Habitat for Humanity