[Editors] Pres. Report time

[Kristin M Mattera]

Hi everyone,

On the style sheet for report preparation guidelines (http://web.mit.edu/annualreports/stylesheet.html), the Capitalization section explains it:
Capitalization
In running text, follow the Chicago Manual of Style down style of capitalization: President Hockfield, the president; the provost; the chancellor; the dean; Department of Physics, the department; the Departments of Biology and Chemistry, the departments; Center for Real Estate, the center. 

But note the following exceptions: the Institute, the School (where the context clearly establishes the identity of the school), the Association (i.e. the MIT Alumni Association), the Corporation (i.e. the MIT Corporation), the Faculty (i.e. the voting MIT Faculty), the Libraries (i.e. the MIT Libraries), the Press (i.e. the MIT Press), Institute Professor, and MacVicar Faculty Fellow.
Names of academic fields are capitalized only when they appear as part of a department or program name: he majored in biology; he earned a PhD in biology; he was a student in the Department of Biology; he was a student in Biology (department implied).



Hope this helps!
-Kris
---
Kris M Mattera
Communications Assistant, Social Media 
School of Architecture + Planning  |  School of Humanities, Arts, & Social Sciences  |  Arts at MIT
Massachusetts Institute of Technology 
Mail: MIT 7-231  |  Office: MIT 9-422
o: 617-324-8469  |  c: 617-652-0829




On Jul 30, 2012, at 2:50 PM, Patricia Sampson <patsys at MIT.EDU>
 wrote:

> Hi all,
> 
> As we finish up our section of the MIT Presidents Report, we are having discussions about the word 'department'...  to D or d is the question.  Most of our faculty here want to capitalize throughout.  The AP Stylebook clearly suggests only capitalizing when used with a formal name such as MIT Department of...
> 
> When referring to the MIT catalogue about EECS (from whence this discussion has come), here is an example sentence:
> 
> More information about the Department of Electrical Engineering and Computer Science and its programs can be obtained from the department's website at http://www-eecs.mit.edu/.  
> 
> What are 'your' rules?
> 
> Just thought I would check though this has probably been circulated more than once!
> 
> Patsy
> 
> -- 
> Patricia A. Sampson
> Electrical Engineering & Computer Science Department
> EECS Headquarters Room 38-409G 
> tel: 617 253.4642
> fax: 617 258.7354
> 
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> 
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