[ASA-Official] Groups re-recognition | Update email lists and Engage

[Alex Bookbinder]

CORRECTION:

The form links should be as follows:
Officers: https://engage.mit.edu/submitter/form/start/484891
Members: https://engage.mit.edu/submitter/form/start/484895
All other details should be correct, and the links on asa.mit.edu are
updated as well.

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Please feel free to email <asa-exec at mit.edu> with any requests, questions,
or other inquiries.



Sincerely,

The ASA Executive Board

<http://web.mit.edu/asa/about/board-members.html
<https://owa.exchange.mit.edu/owa/redir.aspx?C=yJZiAshjpbls53XEeUTtaeG7QyQZOrRww1ynwDsXIq7mEiCV5MHWCA..&URL=http%3a%2f%2fweb.mit.edu%2fasa%2fabout%2fboard-members.html>
>

On Mon, May 3, 2021 at 11:34 PM Alexander Tsao <alextsao at mit.edu> wrote:

> Dear Student Group Leaders,
>
>
>
> Please read the following announcements carefully:
>
>
>
> *-> [ACTION REQUIRED] Group re-recognition due 5/15/20 11:59 PM ET*
>
> *-> Reminder: update your email lists and Engage roles*
>
>
>
> //~~~~~~~~~~~~~~~~~~~~~~~~~~~~~//
>
>
>
> *[ACTION REQUIRED] Group re-recognition responses due 5/21/21 11:59 PM ET*
>
>
>
> It is now time for the ASA’s annual re-recognition process. We use this to
> verify groups are active and have enough members to maintain their
> recognized status. By Massachusetts State Law, every group is required to
> abide by the Massachusetts hazing law. We also ask that groups reaffirm
> that they do not discriminate. *Please pay close attention to the details
> below. *
>
>
>
> *Groups recognized in the 2020-2021 school year, Club Sports, FSILG
> groups, and Panhellenic groups do NOT have to complete this process. *
>
>
>
> ** Step 1:* Group president (or other officer) fills out the Engage form
> found here: <https://engage.mit.edu/submitter/form/start/405023>.
>
> -> The officer must confirm that they will not discriminate following
> MIT’s non-discrimination policy, agree to the MA state anti-hazing laws,
> and confirm and define their group membership, along with providing some
> logistical details.
>
> -> If you are the president of multiple groups, you will need to complete
> the form multiple times. Only one response per group is required.
>
>
>
> * *Step 2:* Distribute the following form to your members and have at
> least five MIT student members confirm their membership in your group by
> filling out this form: <https://engage.mit.edu/submitter/form/start/405022
> >.
>
> -> *Students that are members of multiple groups will need to fill out
> the form individually for each club.*
>
> -> If you are having difficulty filling out the form multiple times, try
> copying the link into a new tab, or using an incognito window.
>
> -> If a group does not appear on the drop-down list, they do not need to
> have students confirm membership.
>
>
>
> The deadline to complete these steps is *Friday, May 21st at 11:59 PM ET.*
> Clubs with late submissions will be penalized with fines unless late due to
> extenuating circumstances, and will be suspended and/or derecognized if the
> submission is not completed at all.
>
>
>
> We will be posting a running update on group completion of re-recognition
> on our website: <http://asa.mit.edu/start-group/spring-re-recognition>.
> This will be updated every few days for the first week, and more frequently
> as we approach the deadline. If you have questions about the process,
> please reach out to <asa-groups at mit.edu>.
>
>
>
> //~~~~~~~~~~~~~~~~~~~~~~~~~~~~~//
>
>
>
> *Reminder: update your email lists and Engage roles*
>
>
>
> As the academic year comes to a close, please make sure you add new
> officers to your official email address and update your Engage rosters with
> new officer permissions.  Every year, student groups are derecognized
> because incoming officers are not yet on their groups’ officer email lists
> and therefore do not receive ASA Official emails about the annual
> re-recognition process. *It is the group’s responsibility to maintain
> their mailing lists and Engage rosters to ensure that they are receiving
> information distributed by the ASA.* If you are an outgoing group
> president or treasurer, please update your email list and forward this
> ASA-Official to your new student leaders to ensure the above steps are
> completed.
>
>
>
>
> ----------------------------------------------------------------------------
>
>
>
> Please feel free to email <asa-exec at mit.edu> with any requests,
> questions, or other inquiries.
>
>
>
> Sincerely,
>
> The ASA Executive Board
>
> <http://web.mit.edu/asa/about/board-members.html
> <https://owa.exchange.mit.edu/owa/redir.aspx?C=yJZiAshjpbls53XEeUTtaeG7QyQZOrRww1ynwDsXIq7mEiCV5MHWCA..&URL=http%3a%2f%2fweb.mit.edu%2fasa%2fabout%2fboard-members.html>
> >
>
>
>
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