[ASA-Official] Groups re-recognition | Update email lists and Engage

[Alexander Tsao]

Dear Student Group Leaders,


Please read the following announcements carefully:


-> [ACTION REQUIRED] Group re-recognition due 5/15/20 11:59 PM ET

-> Reminder: update your email lists and Engage roles


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[ACTION REQUIRED] Group re-recognition responses due 5/21/21 11:59 PM ET


It is now time for the ASA's annual re-recognition process. We use this to verify groups are active and have enough members to maintain their recognized status. By Massachusetts State Law, every group is required to abide by the Massachusetts hazing law. We also ask that groups reaffirm that they do not discriminate. Please pay close attention to the details below.


Groups recognized in the 2020-2021 school year, Club Sports, FSILG groups, and Panhellenic groups do NOT have to complete this process.


* Step 1: Group president (or other officer) fills out the Engage form found here: <https://engage.mit.edu/submitter/form/start/405023>.

-> The officer must confirm that they will not discriminate following MIT's non-discrimination policy, agree to the MA state anti-hazing laws, and confirm and define their group membership, along with providing some logistical details.

-> If you are the president of multiple groups, you will need to complete the form multiple times. Only one response per group is required.


* Step 2: Distribute the following form to your members and have at least five MIT student members confirm their membership in your group by filling out this form: <https://engage.mit.edu/submitter/form/start/405022>.

-> Students that are members of multiple groups will need to fill out the form individually for each club.

-> If you are having difficulty filling out the form multiple times, try copying the link into a new tab, or using an incognito window.

-> If a group does not appear on the drop-down list, they do not need to have students confirm membership.


The deadline to complete these steps is Friday, May 21st at 11:59 PM ET. Clubs with late submissions will be penalized with fines unless late due to extenuating circumstances, and will be suspended and/or derecognized if the submission is not completed at all.


We will be posting a running update on group completion of re-recognition on our website: <http://asa.mit.edu/start-group/spring-re-recognition>. This will be updated every few days for the first week, and more frequently as we approach the deadline. If you have questions about the process, please reach out to <asa-groups at mit.edu<mailto:asa-groups at mit.edu>>.


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Reminder: update your email lists and Engage roles


As the academic year comes to a close, please make sure you add new officers to your official email address and update your Engage rosters with new officer permissions.  Every year, student groups are derecognized because incoming officers are not yet on their groups' officer email lists and therefore do not receive ASA Official emails about the annual re-recognition process. It is the group's responsibility to maintain their mailing lists and Engage rosters to ensure that they are receiving information distributed by the ASA. If you are an outgoing group president or treasurer, please update your email list and forward this ASA-Official to your new student leaders to ensure the above steps are completed.


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Please feel free to email <asa-exec at mit.edu> with any requests, questions, or other inquiries.



Sincerely,

The ASA Executive Board

<http://web.mit.edu/asa/about/board-members.html<https://owa.exchange.mit.edu/owa/redir.aspx?C=yJZiAshjpbls53XEeUTtaeG7QyQZOrRww1ynwDsXIq7mEiCV5MHWCA..&URL=http%3a%2f%2fweb.mit.edu%2fasa%2fabout%2fboard-members.html>>

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