[ASA-Official] [help.mit.edu #3158557] GBM Reminder, Private Board Application Due...

Mon Mar 2 11:07:28 EST 2015

Y'all should remember to confirm membership in the ASA.  It would be kind
of awkward if we had to fine or derecognize ourselves.

https://asa.mit.edu:444/membership/confirm/

On Sun, Mar 1, 2015 at 11:59 PM, asa-exec at mit.edu <asa-exec at mit.edu> wrote:

> https://help.mit.edu/Ticket/Display.html?id=3158557
> --
> (1) Private Poster Board Application Due
>
> (2) Annual Required Membership Confirmation and Anti-Hazing Form Signing
> (due 3/17/15)
>
> (3) Reminder: Required Attendance: General Body Meeting (Wednesday, March
> 11)
>
> (4) LEF-ARCADE (April - June) Funding Cycle Deadline (due 3/6/15)
>
> (5) Call for Humor Fund Proposals
>
> -----------------------------------------------------------
>
> (1) Private Poster Board Application Due
>
> This is the final reminder that Private Bulletin Board space is being
> reallocated for the 2015-2017 (2-year) cycle. The deadline to apply late
> for a board, or apply to have your board switch, is tomorrow, Monday, at
> midnight. This is a 2-day extension, as applications were originally due
> last night. Last cycles allocations, this cycle’s allocations, and all of
> the private board rules can be found on this website: <
> http://web.mit.edu/asa/resources/bulletin-board-alloc.html>.
>
> Here is a link to the appeals application: <http://goo.gl/forms/P7Zho2kdMg
> >.
>
>
> As a reminder, the remaining timeline for this round of board allocations
> is as follows:
>
> 02/17/2015: Boards Appeals applications out
>
> 02/28/2015: Appeals applications due
>
> 03/08/2015: Final allocations out, groups may start to occupy spaces that
> are empty and take down posters
>
> 03/15/2015: Posters in wrong spaces or posters not yet taken down will be
> collected by the Postering Chair and kept for 1 week.
>
> 03/22/2015: Deadline for groups complying with all rules, or forfeit space.
>
> If you ever have questions or concerns regarding boards or postering,
> please email asa-postering at mit.edu.
>
> -----------------------------------------------------------
>
> (2) Annual Required Membership Confirmation and Anti-Hazing Form Signing
> (due 3/17/15)
>
> It is now time for the ASA’s annual update process. We use this to verify
> that all groups are active and have enough members.  Additionally, by
> Massachusetts law, every group is required attest to having distributed a
> copy of the Massachusetts hazing law to its members. Finally, we also ask
> that groups reaffirm that they do not discriminate.
>
> Each ASA-recognized student group must have an officer listed in the ASA
> database complete the form at <https://asa.mit.edu/membership/update/>.
>
> Each group also must have at least five MIT student members confirm
> membership by filling out the form at <
> https://asa.mit.edu/membership/confirm/>.
>
> Each group should submit these forms by March 17th, 2014 at 11:59PM EDT.
> Late submissions will be penalized by fines (up to $150) and eventually
> suspension and derecognition. Groups that have been recognized in this
> 2014-2015 academic year do NOT need to complete this process.
>
> If, at any time, you have questions, including about the timeline or
> getting extensions, please email us at asa-exec at mit.edu.
>
> -----------------------------------------------------------
>
> (3) REMINDER: Required Attendance: General Body Meeting (Wednesday, March
> 11)
>
> This is a reminder that the spring General Body Meeting will be held on
> Wednesday, March 11, at 6pm in room 34-101. The meeting will begin at 6pm;
> please arrive before 6pm so you will have time to check in before the
> meeting starts. Dinner will be provided after the meeting.  Every student
> group is required to send a representative, with the exception of
> individual FSILGs and club sports; those groups’ governance groups must
> still attend. Groups that do not send a representative will incur a $50
> fine, and may be suspended or de-recognized if the group has repeatedly
> missed GBMs.
>
> Any member may check in for a group, and a member may check in for more
> than one group. However, only students listed as president, treasurer,
> group admin, or GBM proxy in the group's ASA Database entry may exercise
> the group's vote. Furthermore, nobody may exercise the vote of more than
> one group, and each group has only one vote even if they send multiple
> representatives.  All GBM proxies from previous GBMs have been cleared, so
> if you would like someone other than your President, Treasurer, or Group
> Admin to vote, you must re-designate them in the Database.
>
> At the GBM, elections for the 2015-2016 ASA Executive Board will be held.
> We will elect eight positions: President, Treasurer, Secretary, two
> Graduate Members-at-Large (GMALs), two Undergraduate Members-at-Large
> (UMALs), and one Student Member-at-Large (SMAL).  If you are interested in
> running for any of these positions, we encourage you to contact us at <
> asa-elect at mit.edu> with any questions you might have, or to learn more
> information about the Board’s activities.  We will also be holding office
> hours at which current Board members will be available to talk to
> prospective Board members; these will be posted at <
> http://web.mit.edu/asa/about/office-hours.html>.
>
> If you have any questions or concerns, please email us at <
> asa-exec at mit.edu
> >.
>
> -----------------------------------------------------------
>
> (4) LEF-ARCADE (April - June) Funding Cycle Deadline (due 3/6/15)
>
> The deadline to submit applications to the Large Event Fund (LEF) and the
> Assisting Recurring Cultural And Diversity Events (ARCADE) fund is 3/6/2015
> at 11:59PM EST. The deadline for submitting late applications and appeals
> will be 3/13/2015 at 11:59 PM EST. This deadline is for events occurring
> between April 1, 2015 and June 31, 2015. The application and more
> information about the funds are available online: <
> http://web.mit.edu/asa/resources/large-events.html>.
>
> You are encouraged to meet with someone from the Student Activities Office
> to discuss your application, particularly if it is for a new event or you
> are making substantial changes to your event.  You MUST meet with the
> Student Activities Office to discuss an event if it will involve paying a
> speaker or performer.  You can contact Joel Pettigrew, <joelp at mit.edu>
> about scheduling an appointment.
>
> You are also strongly encouraged to meet with the LEF/ARCADE board members
> before submitting your application by scheduling an appointment with us
> (contact the ASA Treasurer, <asa-treasurer at mit.edu>) or by visiting our
> office hours.  Please check our online calendar, <
> http://web.mit.edu/asa/about/office-hours.html> , for LEF/ARCADE office
> hours, as well as general ASA office hours.
>
> -----------------------------------------------------------
>
> (5) Call for Humor Fund Proposals
>
> Think you're funny? Prove it!
>
> Apply for a grant from the de Florez Fund for Humor. All members of the MIT
> community—students, instructors, and staff—may apply as long as the
> activities reach a student audience.  The application deadline is March 8.
> For more information and the online application, visit the de Florez Fund
> for Humor website: <http://shass.mit.edu/funny>.  And follow us on
> Twitter:
> @SHASS4Students #MITdeFlorez.
>
> -----------------------------------------------------------
>
> Please feel free to email <asa-exec at mit.edu> with any requests, questions,
> or other inquiries.
>
> Sincerely,
>
> The ASA Executive Board
>
> <http://web.mit.edu/asa/about/board-members.html>
>
>
> --
> ~Maria Cassidy
> Department of Civil and Environmental Engineering
> Massachusetts Institute of Technology
>
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