[ASA-Official] General Body Meeting 11/5 *attendance required*

[Ben Kraft]

Dear Student Group Leaders,

Please take note of the following announcements:

(1) Fall ASA General Body Meeting: 11/5, 6pm; *attendance required*

(2) Description of currently open exec board position

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(1) Fall ASA General Body Meeting: 11/5, 6pm; *attendance required*

The Fall ASA General Body Meeting (GBM) will be on Wednesday, November 5,
2014, in 54-100. Check-in will start at 5:30pm; the meeting will begin
promptly at 6pm, so please make sure to arrive well before 6pm to allow
enough time to check in.  Dinner will be served *after* the meeting.

All student groups must have at least one representative in attendance. If
a student group does not attend and check-in with the ASA Exec Board at the
meeting, that group will incur a $50 fine, and may be suspended or
de-recognized if this is the second consecutive GBM missed by the group or
more than two consecutive GBMs have been missed in the past.

Any member may check in for a group, and a member may check in for more
than one group. However, only students listed as president, treasurer,
group admin, or GBM proxy in the group's ASA Database entry may exercise
the group's vote. Furthermore, nobody may exercise the vote of more than
one group, and each group has only one vote even if they send multiple
representatives.

If you had designated a GBM proxy for a previous GBM, it *has been
cleared*. If you would like someone other than your president, treasurer,
or group admin to vote at the GBM, you must designate them as a GBM proxy
in the ASA database *by 11:59pm, 11/4/14.*

Note: club sports and FSILGs are excused from this meeting as they may be
represented by their respective governing organizations; however, these
groups are eligible to receive a vote if they send a representative.

The agenda for the GBM is:

   1.

   Updates from the Board
   2.

   Undergraduate Member-at-Large election


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(2) Description of currently open exec board position

There is currently one open position on the ASA Executive Board which will
be filled by election at the General Body Meeting on Tuesday: the
Undergraduate Member-at-Large.  The term of the position is from the
election until the March 2014 General Body Meeting.

Together, Board members are responsible for:

- advocacy on behalf of student groups

- allocation of resources among student groups

- oversight of student group activity (including recognition and
derecognition)

- student group arbitration and support

- organization of events such as the Activities Midways

- writing code for the ASA DB, which helps us better keep track of student
groups

- establishing and enforcing policies for student groups

The undergraduate member-at-large will be expected to take a role in the
general duties of the ASA as described above. We are also particularly
looking for someone able to help write code for and maintain the ASA
Database.

If you are interested in running for any of these positions, we encourage
you to contact us at <asa-elect at mit.edu> with any questions you might have,
or to learn more information about the Board’s activities.

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Please feel free to email <asa-exec at mit.edu> with any requests, questions,
or other inquiries.

Sincerely,

The ASA Executive Board
<http://web.mit.edu/asa/about/board-members.html>
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