<div dir="ltr"><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt" id="docs-internal-guid-21d63c15-3aef-4031-6fa2-07eb221b3573"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Dear Student Group Leaders,</span></font></p><font><br></font><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Please take note of the following announcements:</span></font></p><font><br></font><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">(1) Fall ASA General Body Meeting: 11/5, 6pm; *attendance required*</span></font></p><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">(2) Description of currently open exec board position</span></font></p><font><br></font><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">----------------------------------------------------------</span></font></p><font><br></font><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">(1) Fall ASA General Body Meeting: 11/5, 6pm; *attendance required*</span></font></p><font><br></font><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">The Fall ASA General Body Meeting (GBM) will be on Wednesday, November 5, 2014, in 54-100. Check-in will start at 5:30pm; the meeting will begin promptly at 6pm, so please make sure to arrive well before 6pm to allow enough time to check in.  Dinner will be served *after* the meeting.</span></font></p><font><br></font><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">All student groups must have at least one representative in attendance. If a student group does not attend and check-in with the ASA Exec Board at the meeting, that group will incur a $50 fine, and may be suspended or de-recognized if this is the second consecutive GBM missed by the group or more than two consecutive GBMs have been missed in the past.</span></font></p><font><br></font><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Any member may check in for a group, and a member may check in for more than one group. However, only students listed as president, treasurer, group admin, or GBM proxy in the group&#39;s ASA Database entry may exercise the group&#39;s vote. Furthermore, nobody may exercise the vote of more than one group, and each group has only one vote even if they send multiple representatives.</span></font></p><font><br></font><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">If you had designated a GBM proxy for a previous GBM, it *has been cleared*. If you would like someone other than your president, treasurer, or group admin to vote at the GBM, you must designate them as a GBM proxy in the ASA database *by 11:59pm, 11/4/14.*</span></font></p><font><br></font><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Note: club sports and FSILGs are excused from this meeting as they may be represented by their respective governing organizations; however, these groups are eligible to receive a vote if they send a representative.</span></font></p><font><br></font><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">The agenda for the GBM is:</span></font></p><ol style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:decimal;font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Updates from the Board</span></font></p></li><li dir="ltr" style="list-style-type:decimal;font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Undergraduate Member-at-Large election</span></font></p></li></ol><font><br></font><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">----------------------------------------------------------</span></font></p><font><br></font><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">(2) Description of currently open exec board position</span></font></p><font><br></font><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">There is currently one open position on the ASA Executive Board which will be filled by election at the General Body Meeting on Tuesday: the Undergraduate Member-at-Large.  The term of the position is from the election until the March 2014 General Body Meeting.</span></font></p><font><br></font><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Together, Board members are responsible for:</span></font></p><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">- advocacy on behalf of student groups</span></font></p><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">- allocation of resources among student groups</span></font></p><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">- oversight of student group activity (including recognition and derecognition)</span></font></p><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">- student group arbitration and support</span></font></p><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">- organization of events such as the Activities Midways</span></font></p><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">- writing code for the ASA DB, which helps us better keep track of student groups</span></font></p><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">- establishing and enforcing policies for student groups</span></font></p><font><br></font><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">The undergraduate member-at-large will be expected to take a role in the general duties of the ASA as described above. We are also particularly looking for someone able to help write code for and maintain the ASA Database.</span></font></p><font><br></font><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">If you are interested in running for any of these positions, we encourage you to contact us at &lt;<a href="mailto:asa-elect@mit.edu">asa-elect@mit.edu</a>&gt; with any questions you might have, or to learn more information about the Board’s activities.</span></font></p><font><br></font><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">----------------------------------------------------------</span></font></p><font><br></font><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Please feel free to email &lt;<a href="mailto:asa-exec@mit.edu">asa-exec@mit.edu</a>&gt; with any requests, questions, or other inquiries.</span></font></p><font><br></font><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Sincerely,</span></font></p><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">The ASA Executive Board</span></font></p><font><span style="font-family:&quot;Droid Sans&quot;;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">&lt;<a href="http://web.mit.edu/asa/about/board-members.html">http://web.mit.edu/asa/about/board-members.html</a>&gt;</span></font></div>