[ASA-Official] Reminder: Required General Body Meeting tonight

Rachel Keeler rhkeeler at MIT.EDU
Wed Mar 19 08:23:30 EDT 2014

Dear Student Group Leaders,

Please take note of the following announcements:

1. Required Attendance: General Body Meeting (3/19/14)
2. Executive Board Elections (3/19/14)


1. Required Attendance: General Body Meeting (3/19/14)

This is your reminder that the spring General Body Meeting will be
held on Wednesday, March 19, in room 34-101. Dinner and check-in will
begin at 6:00pm; please arrive by 6:20 so we start on time at 6:30.
Every student group is required to send a representative, with the
exception of individual FSILGs, graduate dorms, and club sports; those
groups' governance groups must still attend. Groups that do not send a
representative will incur a $50 fine, and may be suspended or
de-recognized if the group has repeatedly missed GBMs.

Any member may check in for a group, and an individual may check in
for more than one group. However, only students listed as president,
treasurer, group admin, or GBM proxy in the group's ASA Database entry
may exercise the group's vote. Furthermore, nobody may exercise the
vote of more than one group, and each group has only one vote even if
they send multiple representatives.

All GBM proxies from previous GBMs have been cleared, so if you would
like someone other than your President, Treasurer, or Group Admin to
vote, you must re-designate them in the Database.

The agenda is:

1. Updates from the Board
2. Elections for President, Treasurer, Secretary, GMALs, UMALs, SMAL
(in that order)

Note that if fewer than five individuals are elected to the Board at
this meeting, it is likely that most if not all of our functions will
revert to the Student Activities Office.

If you have any questions or concerns, please email us at <asa-exec at mit.edu>.


2. Executive Board Elections (3/19/14)

At the GBM, elections for the 2014-2015 ASA Executive Board will be
held. We will elect eight positions: President, Treasurer, Secretary,
two Graduate Members-at-Large (GMALs), two Undergraduate
Members-at-Large (UMALs), and one Student Member-at-Large (SMAL).

Together, Board members are responsible for:
- advocacy on behalf of student groups
- allocation of resources among student groups
- oversight of student group activity (including recognition and derecognition)
- student group arbitration and support
- organization of events such as the Activities Midways
- writing code for the ASA database, which helps us better keep track
of student groups
- establishing and enforcing policies for student groups

Most Board members will pick a handful of these responsibilities that
interest them to focus on.

If you are interested in running for any of these positions, we
encourage you to contact us at <asa-elect at mit.edu> with any questions
you might have, or to learn more information about the Board's
activities. If you would like to submit a slide for your candidacy to
be shown at the GBM, you may email it to the same address.


Please feel free to email <asa-exec at mit.edu> with any requests,
questions, or other inquiries.


The ASA Executive Board

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