[ASA-Official] 2013 Recruitment Rules Finalized; First Year Summer Mailing; Fall Midway Date

[Rachel Keeler]

Dear Student Group Leaders,

Please take note of the following announcements:

1. 2013 Recruitment Rules Finalized (Moratorium Removed)
2. First Year Summer Mailing -- submit by 7/28/13
3. Fall Midway Date: 3-5 PM 8/30/13

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1. 2013 Recruitment Rules Finalized (Moratorium Removed)

The recruitment rules for 2013 have been finalized. We encourage you
to carefully read the full text, which is on our website at
<http://web.mit.edu/asa/rules/recruitment-rules.html>.

In short, the rules for summer are unchanged: new students may only be
contacted if they have previously provided their contact information
(such as at the CPW Activities Midway) or if they initiate contact
with a group.

However, there will be no recruitment moratorium this year. As a
reminder, the previous moratorium disallowed contacting incoming
students and holding recruiting events during the three weeks leading
up to the Fall Midway; these type of activities are no longer
restricted during that period.

We would like to remind groups that while no ASA recruitment rules
will apply during this period, other rules may apply. Groups should
consider:

* postering rules are still in effect, as described on
<http://web.mit.edu/asa/publicity/public-advertising-space.html>
* the MIT rules on harassment are always in effect, and are described
here: <http://studentlife.mit.edu/mindandhandbook/policiesandprocedures/harassment>
* REX and Orientation will be taking place during this period, and
space reservations may be limited
* some governing councils, like the Club Sports Council or the
Panhellenic Association, may have rules that govern their members or
member groups

Please also remember that this is an experiment. We appreciate any
feedback on the recruitment rules to help us decide whether we repeat
this experiment, including information about overly aggressive groups,
ways this has helped your group, or anything else you think is
relevant. We will decide whether to continue without recruitment rules
based on how successful groups are at recruiting and how overwhelmed
incoming students are, among other factors. We will use feedback over
the summer and in a fall survey, as well as our experience, to make
that determination.

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2. First Year Summer Mailing -- submit by July 28, 2013

The First Year Summer Mailing is a great opportunity to reach out to
the incoming freshmen and first-year grad students! Fill out your
group's entry at <https://asa.mit.edu/fysm/submit/select/>. Incoming
students will be sent a link to all of the submitted entries before
they arrive on campus to virtually explore the student groups on
campus.

You should submit your group's entry before Sunday, July 28. While
late entries will continue to be accepted, students will begin
receiving the mailing around then. If you have questions or concerns
about the First Year Summer Mailing, please email <asa-fysm at mit.edu>.

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3. Midway Date: 3-5 PM Friday, August 30, 2013

The ASA Activities Midway will take place 3-5 PM on Friday, August 30.
The form to apply for booth space will be available by mid-July, and
will be due in early August. When the form is available, mail will be
sent to this list and an announcement will be posted on our website.

If you have questions or concerns about the Midway, please email
<asa-midway at mit.edu>.

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Please feel free to email <asa-exec at mit.edu> with any requests,
questions, or other inquiries.

Sincerely,
The ASA Executive Board
<http://web.mit.edu/asa/about/board-members.html>