[ASA-Official] Space allocation application available, anti-hazing forms, and other updates

Rachel Meyer remeyer at MIT.EDU
Sat Oct 17 00:40:10 EDT 2009

Dear Student Group Officers,

Please take note of the following announcements:

1. Office and storage space application form now available (due November 6)
2. Groups that missed the General Body Meeting: submit anti-hazing forms
3. Update on assigned bulletin boards
4. Rules for chalking around campus
5. Postering in Athena clusters
6. Announcement from Career Development Center about workshops


1. Office and Storage Space application form now available

As announced at the General Body Meeting and required by ASA policies, office
and storage space is being re-allocated this year.  All groups that want to
have space for the next two years, even if they currently have space, need to
apply.  The online form is due by Friday November 6 at 11:59pm and is now
available at http://web.mit.edu/asa/resources/office-space-alloc.html

Questions about the form or allocations in general should be sent to
asa-office at mit.edu.  The ASA Executive Board will also be setting up office
hours to discuss the allocation process before the applications are due.


2. Groups that missed the General Body: submit anti-hazing forms

If your group did not turn in an anti-hazing form at the General Body Meeting,
please visit the Student Activities Office and sign one by Friday October 30. 
SAO is located at W20-549 and is normally open weekdays from 9am to 5pm.

This is important for legal purposes and to prove that your group is still
active.  If you do not complete this, then your group may face loss of
allocated resources, loss of access to funding, or derecognition.

A list of groups that have already submitted forms is at:


3. Update on assigned bulletin boards

Thank you to the many groups that have been using their boards effectively.

As a reminder to all groups with boards, you can lose your space at any time
during the school year if it is not being used properly.  The current ASA
Executive Board plans on implementing this by sending warnings to groups that
are not consistently covering their space.  You will then have two weeks to
update your board, or it will be re-allocated.  This is especially important
because we currently have a waiting list of groups who would like bulletin
board space.

To groups that have applied late for space, we will allocate you space as it
becomes available on a rolling basis.

More information about bulletin boards is available at:

Questions about allocations and maintenance should be directed to
asa-boards at mit.edu.


4. Rules for chalking around campus

The ASA has reached an agreement with Facilities and the Campus Activities
Complex (CAC) to allow for chalking around campus.  It is important that groups
follow these rules.  Otherwise, Facilities and CAC may want to enforce stricter
restrictions on chalking.

The specific rules are as follows:
1. Student groups may use chalking to publicize events.
   a. Student groups may chalk campus pathways.
   b. Student groups may not chalk the sides of buildings.
2. Student groups must use washable chalk.


5. Postering in Athena Clusters

Information Services & Technology (IS&T) has agreed to allow students groups to
post on the bulletin boards inside Athena clusters, provided that these posters
do not cover any of the official IS&T informational posters already present.  As
the bulletin boards in the clusters are not cleared by Facilities, student
groups must remove these posters themselves after
the event.  As a reminder, postering outside of the designated postering areas,
such as on walls and windows, is still against the public postering rules.


6. Announcement from Career Development Center about workshops

If you would like to request a career development workshop, please fill out our
Workshop Request Form at
http://web.mit.edu/career/www/services/workshop-request.html.   Once we receive
that form with all necessary information, we will identify the appropriate staff
person in our office for your request and have them contact you directly to
begin the planning process.  If you do not hear back from us within one week of
submitting your form, please email careerworkshops at mit.edu to follow up.


Please feel free to email asa-exec at mit.edu with any requests, questions, or
other inquiries.


The ASA Executive Board

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