How 2 read attachments from archived workflows?

[Joe_Toledo@capgroup.com]

Hi there Hari,

I had exactly the same requirement at my previous employer. 

Let me describe the scenario: 

We had a workflow process to create invoices, and during the processing of 
the invoices via the workflow  there were several "rounds" of attachments 
notes made by different people during the "life" of the workflow.   We 
were also archiving workflows and discovered (and it was confirmed by SAP, 
at the time) that attachments created during the workflow process were not 
archived along with the workflow tables (swwwihead, swwloghist, etc...) 

These notes were deemed very important to the business since most of note 
attachments were very relevant to the process (why was it being held, 
internal notes, need for info, etc... etc...) and were often reviewed for 
audit purposes.

The way I got around it was by "moving" or "relating" those attachments 
created in the workflow to another object using GOS (Generic Object 
Service) techniques.   I actually gave a presentation on this at ASUG a 
few years ago (around 2005-6 or so.)    In our case this worked very well 
because every workflow had a business object created that we could 
"attach" these notes to, which is usually how they got to the archived 
workflow log anyway.

Let me know if this sounds like it may work for you and I'll see if can 
dig up the presentation on that.


Regards,

Joe Toledo | The Capital Group Companies
Location: IRV | Extension: 55417 | Outside: 949-975-5417
E-mail: joat at capgroup.com
[ Mailing: 15260 Valley Oak. IRV-M-3E Irvine, CA 92618 USA ]




From:
<hari.bommaraju at accenture.com>
To:
<sap-wug at mit.edu>
Date:
04/06/2011 11:11 PM
Subject:
RE: How 2 read attachments from archived workflows?
Sent by:
sap-wug-bounces at mit.edu



Dear WUG,
 
Is it really possible to view the attachments from archived workflows? If 
yes – will you please let me know how?
 
Br,
Hari
 

From: Bommaraju, Hari 
Sent: Friday, March 25, 2011 11:58 AM
To: 'sap-wug at mit.edu'
Subject: How 2 read attachments from archived workflows?
 
Dear WUG Team,
 
Need your advice!
 
We have a requirement where the client wishes to see the attachments from 
archived workflows. Is this possible?
 
I have been through the link 
http://help.sap.com/saphelp_di46c2/helpdata/EN/8d/3e704c462a11d189000000e8323d3a/content.htm 
and got the following information.
“The objects in the container of a work item are archived as references 
only. The same applies to the work item attachments. 
The attachments themselves are not archived because attachments can be 
objects outside R/3, such as Microsoft Word files. 
Archiving is not currently supported for such data.”
BR,
Hari 
 
 

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