substitution rule

Mon Mar 30 08:35:14 EDT 2009

Sorry about that. I know it's says EDU but I'm a bit (no a lot frustrated) that I spend hours digging for information and that others don't seem to. I use the WUG as a last resort because I know everyone is busy.

As an example I Googled "substitution rule workflow help.sap.com" and I got the following info which I pasted below:

(This is for UWL: Universal Work List)

In a nutshell, substitution rules let's the manager decide who will take over their workflows while they are away. They can also decide that "important" workflows just as those related to disciplinary actions are NOT to be delegated but others like Timesheet approval are.

Hope that helps.

Claude
______________________________
 Use

· You can assign another user to manage your tasks in case of absence or unavailability. 

· You can designate an assignee to receive your tasks or you can set an assignee to fill in for you. 

· You can create several substitution rules to cover all cases. 

· You can also take over other user's tasks (if assigned by the user).

The assignee can then view and manage the task substitution rules.

Substitution is supported with some restrictions within the Collaboration rooms. For more information, see the section below, Substitution Within Collaboration Rooms.

Tasks an Assignee Can Perform

An assignee taking over as a substitute is a portal user who is allowed to manage and work on the work item of a user in his / her absence.

The assignee can:

· Receive and work on your work items

· Monitor all incoming tasks (without acting on all of them)

· Work on more than one of your items 

Prerequisite

Portal user mapping must be unambiguous. A back end user must have only one portal user mapped to it, not multiple.

Creating Substitution Rules

...

1. Click on the Options icon and choose Manage Substitution Rules. 

2. On the My Substitution Rules table choose Create Rule.

Step 1: Define Rule

You can define which tasks you want to assign to an assignee. You can either make the assignee receive your tasks (for example, when you go on vacation), or you can allow the assignee to fill in for you (for example, in case of your absence).

a. Choose or enter the assignee from the people picker option. Choose Pick.

b. Select what types of tasks you want to assign this user. 

Default: All (The assignee substitutes for all tasks).

c. The assignee can receive your tasks or fill in for you. 

    i. To send the work items on the assignee's list, select Receive my tasks.

    ii. To add a user as a substitute for your tasks in your absence, select fill in for me. This requires one more step from the assignees to make the items visible in his / her tasks list.

Assignee must click Take Over (on the Other Users' Substitution Rules table) to display the work items in the task list.

d. Choose Next.

Step 2: Set Rule Activation

This step provides an option of turning on or off the rule.

e. To enable the rule select on. More options available to turn the rule on immediately (upon save) or at a later time (choose date from the calendar).

f. Choose Save.

3. Items now appear in the assignee's task list.

-----Original Message-----
From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of priyank dev
Sent: March 30, 2009 8:18 AM
To: SAP Workflow Users' Group
Subject: Re: substitution rule

Claude iam very new to workflow concept gotit..you may be expert in WF or whatever. But it doesnt mean that you should yell whatever you want.As the word 'EDU' itself says for education purpose.So when it comes to knowledge you sould not shy.Be open minded and show nearl heartend. 

On Mon, Mar 30, 2009 at 5:36 PM, Claude Bourque <cbourque at bank-banque-canada.ca> wrote:

	Can we hire him (or her). They seem to know Workflow very well.

	CB
	-----Original Message-----
	From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of priyank dev
	Sent: March 30, 2009 7:54 AM
	To: SAP Workflow Users' Group
	Subject: substitution rule

	hi gurus,
	             What is substitution rule and why it is used...

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