Recommendation of Triggering Workflow for Non-Standard SAP Process

Thu Aug 13 14:24:20 EDT 2009

WF Experts,

Thank you for all the suggestions regarding triggering a workflow for a non-standard SAP process.  I forgot to mention we are on ECC 6.  Based on the feedback I received, I'm going to research creating a business object and an event.  That would allow me to attach the check function module to the Business Object in SWETYPV for the workflow I have created.

Thanks for your insight : )

Miguel R. Viera
Deere-Hitachi C.M.C
SAP Business Analyst for FI-CO & SD Modules
Workflow Admin. & Winshuttle Template Designer
Phone: (336) 992-5759

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Today's Topics:

   1. RE: Recommendation of Triggering Workflow for Non-Standard
      SAP Process (Keohan, Susan)
   2. RE: Recommendation of Triggering Workflow for Non-Standard
      SAP Process (Keohan, Susan)

----------------------------------------------------------------------

Message: 1
Date: Thu, 13 Aug 2009 07:58:49 -0400
From: "Keohan, Susan" <keohan at ll.mit.edu>
Subject: RE: Recommendation of Triggering Workflow for Non-Standard
	SAP Process
To: "SAP Workflow Users' Group" <sap-wug at mit.edu>
Message-ID:
	<E74DD9A4E0338F4F98DBE83861654A0C44301E381C at LLE2K7-BE01.mitll.ad.local>

Content-Type: text/plain; charset="us-ascii"

Hi Miguel,
We are on ECC 6, and have had a similar application running for several years - Ship Order approval and processing.  I wonder if these are not the same?
Our process is based on the Business Object LIKP (outbound delivery) and this object is created via transaction VL01 (or VL01n).  In our case a customized transaction was built to simplify the screens for the end users.

In any case, if using the above transaction is how your AFS is created, then you have your BO; it may need to be enhanced for your particular scenario, but SAP does provide standard events and so forth.

Let me know if this is any help?
Cheers,
Sue

----
Susan R. Keohan
SAP Workflow Specialist
Enterprise Applications
Information Services Department
MIT Lincoln Laboratory
244 Wood Street, LI-200
Lexington, MA. 02420
781-981-3561
keohan at LL.MIT.EDU

________________________________
From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of Viera, Miguel
Sent: Wednesday, August 12, 2009 4:33 PM
To: 'sap-wug at mit.edu'
Subject: Recommendation of Triggering Workflow for Non-Standard SAP Process

Hello WF Experts,

I wanted to see what recommendations anyone had for triggering a custom designed workflow that is related to a non-standard process.  Our scenario is for an AFS (Authorization for Shipment) Form that is created in SAP which we would like to route for approval through workflow.

 The Challenge:

Our AFS process is non-standard so there are not existing business objects to use for the start event in the workflow.  There is no result from running a trace event in SWEL when this process is kicked off in SAP.  There are two Z tables in SAP where this information is stored which makes me think that a function module can potentially be used; however, I'm struggling with how either the check function module or receiver type function module can be updated in SWETYPV if an object type (Business Object) does not exist.  Is anyone aware of any standard business objects I could potentially use for this scenario?  Perhaps a new business object needs to be created for this scenario; however, if at all possible I would like to avoid creating new business objects in SAP.
Maybe there is a different way to trigger this workflow outside of a start event and a function module that makes more sense.

Any insight would be greatly appreciated.

Sincerely,

Miguel R. Viera
Deere-Hitachi C.M.C
SAP Business Analyst for FI-CO & SD Modules
Workflow Admin. & Winshuttle Template Designer
Phone: (336) 992-5759

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Message: 2
Date: Thu, 13 Aug 2009 07:58:49 -0400
From: "Keohan, Susan" <keohan at ll.mit.edu>
Subject: RE: Recommendation of Triggering Workflow for Non-Standard
	SAP Process
To: "SAP Workflow Users' Group" <sap-wug at mit.edu>
Message-ID:
	<E74DD9A4E0338F4F98DBE83861654A0C44301E381C at LLE2K7-BE01.mitll.ad.local>

Content-Type: text/plain; charset="us-ascii"

Hi Miguel,
We are on ECC 6, and have had a similar application running for several years - Ship Order approval and processing.  I wonder if these are not the same?
Our process is based on the Business Object LIKP (outbound delivery) and this object is created via transaction VL01 (or VL01n).  In our case a customized transaction was built to simplify the screens for the end users.

In any case, if using the above transaction is how your AFS is created, then you have your BO; it may need to be enhanced for your particular scenario, but SAP does provide standard events and so forth.

Let me know if this is any help?
Cheers,
Sue

----
Susan R. Keohan
SAP Workflow Specialist
Enterprise Applications
Information Services Department
MIT Lincoln Laboratory
244 Wood Street, LI-200
Lexington, MA. 02420
781-981-3561
keohan at LL.MIT.EDU

________________________________
From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf Of Viera, Miguel
Sent: Wednesday, August 12, 2009 4:33 PM
To: 'sap-wug at mit.edu'
Subject: Recommendation of Triggering Workflow for Non-Standard SAP Process

Hello WF Experts,

I wanted to see what recommendations anyone had for triggering a custom designed workflow that is related to a non-standard process.  Our scenario is for an AFS (Authorization for Shipment) Form that is created in SAP which we would like to route for approval through workflow.

 The Challenge:

Our AFS process is non-standard so there are not existing business objects to use for the start event in the workflow.  There is no result from running a trace event in SWEL when this process is kicked off in SAP.  There are two Z tables in SAP where this information is stored which makes me think that a function module can potentially be used; however, I'm struggling with how either the check function module or receiver type function module can be updated in SWETYPV if an object type (Business Object) does not exist.  Is anyone aware of any standard business objects I could potentially use for this scenario?  Perhaps a new business object needs to be created for this scenario; however, if at all possible I would like to avoid creating new business objects in SAP.
Maybe there is a different way to trigger this workflow outside of a start event and a function module that makes more sense.

Any insight would be greatly appreciated.

Sincerely,

Miguel R. Viera
Deere-Hitachi C.M.C
SAP Business Analyst for FI-CO & SD Modules
Workflow Admin. & Winshuttle Template Designer
Phone: (336) 992-5759

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