PO Workflow (Mark Pyc)

[Mark Pyc]

G'day Monique,

Typically the event 'BUS2012.ReleaseStepCreated' would be the trigger to
your Workflow.

Splitting symantic hairs it's not that the release strategies apply once
they are in WF, but that a release strategy being invoked will be the
trigger to start the WF process. On this basis WF will only start when a
change is 'significant' which means when a release strategy is applied or
reset. When you configure the release strategy you can control tolerances of
the changes allowed before a release is reset and WF restarted.

I'm not sure if existing PO's are changed to use a new Release Strategy if
they are created initially without one and then changed after the config
changes to set up the new strategy, but I would have thought so. As such I
don't think existing POs should be a problem for you.

If you have both SRM generated and normal backend created PO's you may need
to use start conditions based on Doc Type if you want difference WF
processes to be invoked.

Good luck,
Mark


On 13/03/06, Stephens, Monique S L <moniques at bcm.tmc.edu> wrote:
>
> All of our PO's will be subject to the same release strategies once they
> are in workflow.  The problem I have right now is that I don't know how to
> get the PO's into a workflow process if they were never subject to workflow
> before.  I have found a way to start workflow.  But, it would then start
> regardless of type of change made.  This may not be so bad considering the
> fact that the user has made some type of change.
>
> Monique
>
> -----Original Message-----
> From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf
> Of Antonio, Bryan
> Sent: Friday, March 10, 2006 2:33 PM
> To: sap-wug at mit.edu
> Subject: Re: PO Workflow (Mark Pyc)
>
> Hi Monique,
>
> Let me give Q1 a shot. How about creating a function module that will be
> called by the user exit for determining the release strategy for SRM PO's.
> I'm not sure if the user exit for regular PO creation is the same as for PO
> created through SRM. You can also throw some codes in the so-called FM that
> will check certain criteria (account assignment, item category, qty,
> etc.). If these criteria are not met, the FM can return a blank release
> strategy (PO is not subject for release - then workflow won't start). It
> sounds like you already have the customizing settings for PO release
> strategy. Would
> the SRM PO have a different release strategy?
>
> Regarding PO auto-release, how about executing ME28 (Collective Release)
> in background using specific criteria for the PO's you want released.
>
> I hope this helps.
>
> Thanks,
> Bryan
>
> ----------------------------------------------------------------------
>
> Message: 1
> Date: Fri, 10 Mar 2006 18:12:56 +0000
> From: "Mark Pyc" <mark.pyc at gmail.com>
> Subject: Re: PO Workflow
> To: "SAP Workflow Users' Group" <sap-wug at mit.edu>
> Message-ID: <23f0a78a0603101012k549a818fx at mail.gmail.com>
> Content-Type: text/plain; charset=ISO-8859-1
>
> I don't know of a way to auto-release. I'm talking about creating a new WF
> which is a cut back version of your approval WF. Just take out all the
> approval stuff and leave the release. I haven't sussed it entirely yet, but
> there will be something that can be used in a Start Condition so that this
> auto release WF only starts for brand new EC purchase orders.
>
> Hope this helps.
>
> Mark
>
> On 10/03/06, Stephens, Monique S L <moniques at bcm.tmc.edu> wrote:
> > Mark,
> >
> >        Thank you for responding back so quickly.
> >
> >        A charge source is the wording I have used for cost center or
> WBS element.  I believe the appropriate SAP word would be account
> assignment.
> >
> >        In regards to question #1, is there a way to automatically
> release the PO's already in the system or is this something that will only
> work after workflow is changed?
> >
> > Monique
> >
> > -----Original Message-----
> > From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On
> Behalf Of Mark Pyc
> > Sent: Friday, March 10, 2006 9:46 AM
> > To: SAP Workflow Users' Group
> > Subject: Re: PO Workflow
> >
> > G'day Monique,
> >
> > Firstly, 'only a functional person'??  Come now, big up yourself. Most
> of us are only WF people.
> >
> > I'm looking at the same thing currently. I'll have a crack at numbers
> > 1 & 3, but as I'm only a WF person I'm not sure what a 'charge source'
> > is so will leave 2 for someone else.
> >
> > 1. You can't have the Release strategy kick in only on change, but you
> can have a WF which will automatically release in the background on first
> creation. That way when the Approved cart is brought across as a PO it will
> block and then be automatically released by WF. Any future changes
> (depending
> > on your Release Strategy config around tolerances
> > etc) will cause the Release Strategy to kick in again. At that point
> you can have an approval WF.
> >
> > 3. Before you offer the approval step you could store in a container
> the current value of the header notes and have validation in the tail end
> of the method to ensure that it had changed before completing the Workitem.
> Developer stuff, but not difficult.
> >
> > Have fun,
> > Mark
> >
> > On 10/03/06, Stephens, Monique S L <moniques at bcm.tmc.edu> wrote:
> > > Hello fellow workflowers!  I had posed this question before but
> cannot
> > > find the response I received.  But, the criteria has changed a bit
> and
> > > I need some input.  I am not an expert at workflow.  I am only a
> functional person.
> > >  We have another person here that actually does the technical
> aspects
> > > of workflow.  Therefore, please give me good details as to what
> needs
> > > to be done if it is possible or not.
> > >
> > >
> > > Prior to SRM, our users created PO's that would then route through
> > > workflow for approvals at several levels (department, Environmental
> > > Safety, Grants, Finance, then Purchasing).  We have most of this set
> > > up in configuration with the different release levels, codes, and
> > > indicators, as well as within the workflow logic.
> > >
> > > Once we went live with SRM, users were creating shopping carts that
> > > would route through workflow.  The PO would be created automatically
> > > on the R3 side for catalog orders or converted into a PO by our
> > > Purchasing department for non-catalog orders.  These PO's are not
> set
> > > up to go through any workflow.  Users are not allowed to make
> changes to these particular PO's.
> > > Obviously, that has been a BIG issue with our departments that were
> > > used to making valid changes (different charge source, remove
> > > commitments, add header notes, etc.).  We have therefore decided to
> > > implement a workflow that will encompass our pre-SRM PO workflow as
> > > well as the SRM PO's.  This is where the questions begin.
> > >
> > > 1.  For the SRM PO's, they do not currently have a release status
> > > since they have not gone into workflow before.  How do you tell the
> > > system that workflow should only begin for these PO's if certain
> > > criteria are met?  Is this something that can be done in
> configuration
> > > with the other release steps?  Once a release status is given, it
> > > should follow the workflow we already have in place.
> > >
> > > 2.  If a charge source is changed, is that something done in
> > > configuration or the workflow logic?
> > >
> > > 3.  If a PO is changed, how can we ask the users to put something in
> > > the header notes explaining what was changed as part of a
> validation?
> > >
> > >
> > > Monique Stephens
> > > SAP Analyst
> > > Baylor College of Medicine
> > > 713-798-1349
> > > 713-798-1326 (FAX)
> > >
> > > _______________________________________________
> > > SAP-WUG mailing list
> > > SAP-WUG at mit.edu
> > > http://mailman.mit.edu/mailman/listinfo/sap-wug
> > >
> > >
> > >
> >
> > _______________________________________________
> > SAP-WUG mailing list
> > SAP-WUG at mit.edu
> > http://mailman.mit.edu/mailman/listinfo/sap-wug
> >
> > _______________________________________________
> > SAP-WUG mailing list
> > SAP-WUG at mit.edu
> > http://mailman.mit.edu/mailman/listinfo/sap-wug
> >
>
>
>
> ------------------------------
>
> Message: 2
> Date: Fri, 10 Mar 2006 12:29:28 -0700
> From: "Sims, Lori A" <Lori.Sims at northwestern.com>
> Subject: Please Help
> To: <sap-wug at mit.edu>
> Message-ID: <9C23820F8A3AB340889A4F0FD4C2D7B9956EA8 at nwr109.nwenergy>
> Content-Type: text/plain; charset="us-ascii"
>
> Hello,
>
>            I am fairly new to SAP Workflow.  I am working with a custom
> workflow that we have cloned from a standard SAP workflow.  We have added a
> decision step and now want the decision step with all of its
> options in a loop until.    I am having problems adding a loop until
> that will include all of the decision step and all of its options.  Can
> anyone, please advise.  We are on 4.6C and since you can only select one
> step and then insert the Loop until - the loop until only includes my
> decision and not the options.  Should I have created the Loop Until step
> first and
> then inserted the decision step inside the loop.  Is order of steps my
> problem here?  Thanks in advance for any help.
>
>
>
> Lori Sims
>
> Application Development
>
> (406)497-3632
>
> lori.sims at northwestern.com
>
>
>
>
>
> This message is for the named person's use only. It may contain
> confidential, proprietary or legally privileged information. No
> confidentiality or privilege is waived or lost by any mistransmission.
> If you receive this message in error, please immediately delete it and all
> copies of it from your system, destroy any hard copies of it and notify the
> sender. You must not, directly or indirectly, use, disclose, distribute,
> print, or copy any part of this message if you are not the intended
> recipient. NorthWestern Corporation and its subsidiaries each reserve the
> right to monitor all e-mail communications through its network.
>
> -------------- next part --------------
> An HTML attachment was scrubbed...
> URL:
> http://mailman.mit.edu/pipermail/sap-wug/attachments/20060310/665740bc/a
> ttachment-0001.htm
>
> ------------------------------
>
> Message: 3
> Date: Fri, 10 Mar 2006 11:58:29 -0800
> From: Sandip Jana <sandip.jana at in.ibm.com>
> Subject: RE: Object Services for custom business object
> To: "SAP Workflow Users' Group" <sap-wug at mit.edu>
> Message-ID:
>
> <OFB140423A.5961A13A-ON8825712D.006C3E0C-8825712D.006C4A23 at in.ibm.com>
> Content-Type: text/plain; charset="utf-8"
>
> Thanks a lot.. This helped me a lot.
>
> Thanks,
> Sandip
>
>
>
>
> "Tiwari, Rammanohar" <rammanohar.tiwari at logicacmg.com> Sent by:
> sap-wug-bounces at mit.edu
> 03/09/2006 10:25 PM
> Please respond to
> "SAP Workflow Users' Group"
>
>
> To
> "SAP Workflow Users' Group" <sap-wug at mit.edu>
> cc
>
> Subject
> RE: Object Services for custom business object
>
>
>
>
>
>
> The links below might be of some help to you...
> http://www.geocities.com/rmtiwari/Resources/Training/BusinessWorkflow/SA
> PApplicationDevelopment.htm
> or
> http://www.geocities.com/rmtiwari/Resources/Training/BusinessWorkflow/SA
> PApplicationDevelopment.pdf
> Cheers,
> Ram
> -----Original Message-----
> From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu]On Behalf
> Of
> Sandip Jana
> Sent: Friday, March 10, 2006 6:50 AM
> To: SAP Workflow Users' Group
> Subject: RE: Object Services for custom business object
>
>
> Hi Richard,
>
> Do you have any link or copy of Practical Workflow book?
>
> Thanks,
> Sandip
>
> IBM Global Service India Pvt. India
> Solution Delivery Centre, Kolkata
> E-mail: sandip.jana at in.ibm.com
> Phone:  +91 33 2367 5700, Ext. 2242
> Mobile: +91 9830744306
>
>
> "Richard Marut" <rvmarut at earthlink.net>
> Sent by: sap-wug-bounces at mit.edu
> 03/09/2006 04:51 PM
>
> Please respond to
> "SAP Workflow Users' Group"
>
>
>
> To
> "'SAP Workflow Users' Group'" <sap-wug at mit.edu>
> cc
>
> Subject
> RE: Object Services for custom business object
>
>
>
>
>
>
>
>
> You can find it in the Practical Workflow book in sections 13.3.4 and
> 13.3.5
>
> Richard?
>
>
>
>
> From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf
>
> Of Sandip Jana
> Sent: Thursday, March 09, 2006 6:56 PM
> To: sap-wug at mit.edu
> Subject: Object Services for custom business object
>
>
> Hi,
>
> I have created a custom business object. I also have a custom
> transaction
> to display some info. How could I configure the object services for my
> custom object? Any help will be appreciated.
>
> Thanks,
> Sandip_______________________________________________
> SAP-WUG mailing list
> SAP-WUG at mit.edu
> http://mailman.mit.edu/mailman/listinfo/sap-wug
>
>
>
> This e-mail and any attachment is for authorised use by the intended
> recipient(s) only. It may contain proprietary material, confidential
> information and/or be subject to legal privilege. It should not be
> copied,
> disclosed to, retained or used by, any other party. If you are not an
> intended recipient then please promptly delete this e-mail and any
> attachment and all copies and inform the sender. Thank you.
> _______________________________________________
> SAP-WUG mailing list
> SAP-WUG at mit.edu
> http://mailman.mit.edu/mailman/listinfo/sap-wug
>
>
> -------------- next part --------------
> An HTML attachment was scrubbed...
> URL:
> http://mailman.mit.edu/pipermail/sap-wug/attachments/20060310/a629df55/a
> ttachment-0001.htm
>
> ------------------------------
>
> Message: 4
> Date: Fri, 10 Mar 2006 16:47:12 -0300
> From: "Gavin Mooney" <gavinmooney at gmail.com>
> Subject: Re: Please Help
> To: "SAP Workflow Users' Group" <sap-wug at mit.edu>
> Message-ID: <7a545e270603101147k60d8bfcfm at mail.gmail.com>
> Content-Type: text/plain; charset=WINDOWS-1252
>
> Hi Lori,
>
> When you create a new loop it's added with nothing "inside" it, you
> then add all the steps that you want to be in the loop. If you've
> already created your decision step you should be able to cut and paste
> it (and all of it's options should be copied at the same time, as they
> form a block together) into the loop. You do of course risk the wrath
> of the buggy workflow builder though - on 4.6C I often found copying
> and pasting didn't do exactly what I was expecting. Save the workflow
> first!
>
> HTH
> - Gavin
>
> 2006/3/10, Sims, Lori A <Lori.Sims at northwestern.com>:
> >
> >
> >
> > Hello,
> >
> >             I am fairly new to SAP Workflow.  I am working with a
> custom
> > workflow that we have cloned from a standard SAP workflow.  We have
> added a
> > decision step and now want the decision step with all of its options
> in a
> > loop until.    I am having problems adding a loop until that will
> include
> > all of the decision step and all of its options.  Can anyone, please
> advise.
> >  We are on 4.6C and since you can only select one step and then insert
> the
> > Loop until ? the loop until only includes my decision and not the
> options.
> > Should I have created the Loop Until step first and then inserted the
> > decision step inside the loop.  Is order of steps my problem here?
> Thanks
> > in advance for any help.
> >
> >
> >
> > Lori Sims
> >
> > Application Development
> >
> > (406)497-3632
> >
> > lori.sims at northwestern.com
> >
> >
> >
> >
> >
> > This message is for the named person's use only. It may contain
> > confidential, proprietary or legally privileged information. No
> > confidentiality or privilege is waived or lost by any mistransmission.
> If
> > you receive this message in error, please immediately delete it and
> all
> > copies of it from your system, destroy any hard copies of it and
> notify the
> > sender. You must not, directly or indirectly, use, disclose,
> distribute,
> > print, or copy any part of this message if you are not the intended
> > recipient. NorthWestern Corporation and its subsidiaries each reserve
> the
> > right to monitor all e-mail communications through its network.
> >
> >
> >
> >
> > _______________________________________________
> > SAP-WUG mailing list
> > SAP-WUG at mit.edu
> > http://mailman.mit.edu/mailman/listinfo/sap-wug
> >
> >
> >
>
>
>
> ------------------------------
>
> _______________________________________________
> SAP-WUG mailing list
> SAP-WUG at mit.edu
> http://mailman.mit.edu/mailman/listinfo/sap-wug
>
>
> End of SAP-WUG Digest, Vol 16, Issue 44
> ***************************************
>
> _______________________________________________
> SAP-WUG mailing list
> SAP-WUG at mit.edu
> http://mailman.mit.edu/mailman/listinfo/sap-wug
>
> _______________________________________________
> SAP-WUG mailing list
> SAP-WUG at mit.edu
> http://mailman.mit.edu/mailman/listinfo/sap-wug
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: http://mailman.mit.edu/pipermail/sap-wug/attachments/20060313/b7e6990b/attachment.htm