Change EBP workflow status to a custom one

Wed Oct 12 21:01:48 EDT 2005

Jocelyn,
 In standard EBP SC workflow the last task, after all approvals, is to
change the status of the SC to 'Released' then the background job
'BBP_GET_REQ' will process all SC with 'Released' status to create a PO
automatically. After that the workflow status is set to 'Approved' from
'Awaiting approval'.
 Our business requirement is not to create a backend PO automatically upon
final approval. but upon final approval the SC must appear in a buyer queue,
which is similar to BBP_MONSC (shopping cart monitor). There the buyer will
approve all or few line items of the SC . This feature is not available in
3.5 but we managed to get it working and are able to create a PO for each
line item.
 Buyer, from his shopping cart monitor, would like to see all approved
carts. Since I removed the 'final step' from the workflow, the workflow
status remains as 'Awaiting approval' and it is confusing the buyer.
 My question is between PO creation and afer final approval, which I way can
change the staus or tell the buyer that he could process the cart for PO
creation.
 When went deep into the code, I found out that CRM_JEST has entries by GUID
for each categaory such as SC, Confirmation..each GUID has several statuses
that include 'Awaiting Approval' 'Approved' and 'Released'.
 I was wondering if I created a custom status for SC GUID, by using
BBP_*STATUS*CHANGE* FM I can set the status. By changing to a custom status
also helps me becuase the background job will never reprocess the SC which
has been already converted into several POs.
 I know I had to develop lot of workaround solutions to meet the
requirements. It is working fine and business users are happy except for the
status.
 Your input is highly appreciated.
 Thanks
Raju

 On 10/12/05, Dart, Jocelyn <jocelyn.dart at sap.com> wrote:
>
> Raju,
> Under no circumstances should you modify the status to a custom status!
>
> EBP uses the statuses to determine what can/cannot happen to the
> document. Putting your own statuses into the mix is likely to have
> serious and unexpected side-effects. This sort of stuff is also likely
> to invalidate your maintenance agreement.
>
> In practice your shopping cart should go to "approved" status while it
> is waiting for the po to be created. Check your approval workflow has
> finished completed. In the check status results list the user can
> expand the shop cart to see the items and whether a purchase order has
> been created yet.
>
>
> Regards,
> Jocelyn Dart
> Senior Consultant
> SAP Australia Pty Ltd.
> Level 1/168 Walker St.
> North Sydney
> NSW, 2060
> Australia
> T +61 412 390 267
> M + 61 412 390 267
> E jocelyn.dart at sap.com
> http://www.sap.com
>
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> -----Original Message-----
> From: sap-wug-bounces at mit.edu [mailto:sap-wug-bounces at mit.edu] On Behalf
> Of Zavier, Johnson
> Sent: Thursday, 13 October 2005 9:09 AM
> To: sap-wug at mit.edu
> Subject: RE: Change EBP workflow status to a custom one
>
> Hi Raju,
> Not sure whether this will work. Have a look at function
> BBP_PD_SC_STATUS_CHANGE.
>
> I am curious to read that you had modified EBP shopping cart workflow.
>
> I just want to ask you whether you faced any problem with 'Approval'
> preview from SRM portal. When I created my own with copy of SAP
> template, the preview was not working as expected.
>
> Thanks
> Johnson zavier
>
>
>
>
> Date: Wed, 12 Oct 2005 09:45:08 -0500
> From: Raju Omkaram <romkaram at gmail.com>
> To: "SAP Workflow Users' Group" <sap-wug at mit.edu>
> Subject: Change EBP workflow status to a custom one
> Message-ID:
> <f0b793290510120745v263ffa0ewc2b9a8dd9c8f2b61 at mail.gmail.com>
> Content-Type: multipart/alternative;
>
> Hi,
> I had to modify EBP shopping cart workflow.
> Although the cart is approved by all apporvers the workflow status is
> still 'Awaiting approval' until a backend doument is created in R/3.
> Is there a way to change the status 'Awaiting approval' to user defined
> status before it hits the backend R/3?
> Thanks
> Raju
>
>
>
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