Maintenance program for work item and/or workflow cancellatio n?

[Rivera, Raul]

Kjetil,
 
We had the same situation a couple of months ago that required us to
logically delete thousands of WF instances that went to ERROR status.
 
With the help of this group, we have put into place a custom program that
logically deletes WF instances. You just feed the program with the WF IDs
that you want to delete from a local file. We have been using this program
since then for cleanup tasks.
 
Send me a note if this interests you and I will send you the program. Btw we
are also on 4.6C.
 
Raul
 
-----Original Message-----
From: SAP Workflow [mailto:Owner-SAP-WUG at MITVMA.MIT.EDU] On Behalf Of Kjetil
Kilhavn
Sent: Thursday, September 02, 2004 12:59 AM
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Maintenance program for work item and/or workflow cancellation?
 
Is there a maintenance program to logically delete a selected set of work
items/workflows? (We are on version 4.6C, but if one exists in newer
versions that is also relevant (see last paragraph).)
 
I have created a new workflow (:-) to replace an old WF task which demands
too much manual maintenance for my liking. In addition the users will
benefit from improved performance - and that is something that has been
requested for a while. The new solution includes a step which checks for
already existing instances and kills any existing instances in status
ERROR. If an existing instance is found an event is created which
terminates the existing workflow. Thus the agents will be re-evaluated.
Instead of making a fancy solution which checks for the existence of
instances of both the new and old workflows I have decided to just kill all
the old ones when going live with the new version.
 
However, I will have probably between 3.000 and 5.000 workflows that needs
to be cancelled since instances of the new workflow is meant to replace
them. It is a real PITA having to do this manually even if we were only
talking about hundreds of work items. It would be great if it was an option
e.g. in SWI1 to cancel the workitems you have selected in the result set
grid, but I have no such luck. Does anyone know if there exists a program
to do this? I am aware of function module SWW_WI_ADMIN_CANCEL (that's how I
kill instances in status ERROR) - but I need the wrapper program that
performs a selection first and then runs this function for the selected set
of work items. And no, I don't want to use SWUF.
 
Creating an ad-hoc program for this is easy, but that is no fun... may as
well create a slightly fancy one which can be reused - unless a standard
solution exists in a newer version.
--
Kjetil Kilhavn
 
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