Workflow Passive Substitution

[Dart, Jocelyn]

Hi Maorriyan,
You say your passive substitution is not working.
I'm concerned you may be misunderstanding the difference between active and passive substitution.
You may find it helpful to try the following suggestions:
 
Firstly try changing the substitution from PASSIVE to ACTIVE.  The substitution should be in HRUS_D2 from the original user id to the substitute user id for ALL tasks and for the relevant dates.
This will make the original user's work items IMMEDIATELY appear in the substitute's inbox - like email auto-forwarding.
This will also tell you if you have the substitution relationship between the two users set up correctly.
 
If active substitution works then swap from ACTIVE back to PASSIVE substitution.
Here the original user's work items DO NOT immediately appear in the substitute's inbox.
The substitute must use the ADOPT SUBSTITUTION option in their inbox and select the original user to look at the
original user's work items.    This adopt substitution is always off when then enter their inbox, so they only
see the original user's work items on request.
 
Does that make it any clearer for you?
Hopefully following the test sequence above will clarify the difference between active and passive.
 
Regards,
        Jocelyn Dart
Consultant (SRM, EBP, Workflow)
and co-author of the book
"Practical Workflow for SAP"
SAP Australia
email: jocelyn.dart at sap.com
phone: +61 412 390 267
fax:   +61 2 9935 4880
 
 
 
 
-----Original Message-----
From: ASSY, SOSTHENE [mailto:s.assy at afdb.org]
Sent: Thursday,30 October 2003 8:13 PM
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Re: Workflow Passive Substitution
 
 
One simple suggestion I'm Still using :
  Generate a view from table HRUS_D2
  Create a transaction for this view
 
If one staff is sick, just execute the transaction and enter the
information.
 
 
 
-----Original Message-----
From: Maorriyan Santoso [mailto:msantoso at pertamina.co.id]
Sent: Friday, October 24, 2003 9:42 AM
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Re: Workflow Passive Substitution
 
 
Hi..Phil,
I don't understand why your suggestion is not working.
I have structure organization as follow:
Top (1st level) approver has position id 300000039
2nd level approver has position id 30000041
The creator of the document is below 2nd level approver which position id is
30000042.
Jocelyn,
I have maintain table HRUS_D2 as you mentioned a couple days ago.
But still, the passive substitution is not working.
Any body facing this problem before ?
Is there specific configuration I have done ?
 
Regards,
 
*- Maorriyan
*- SAP Business Worklfow & HR OM
----- Original Message -----
From: "Kisloff, Philip B" <Philip.Kisloff at astrazeneca.com>
To: <SAP-WUG at MITVMA.MIT.EDU>
Sent: Wednesday, October 22, 2003 4:00 PM
Subject: Re: Workflow Passive Substitution
 
 
Hi Werner,
 
You don't have to maintain directly HRUS_D2 but you can use function module
RH_SUBSTITUTES_LIST to maintain personal substitutes directly.
 
BTW, I think it better to use PP01 and relationship A&210, but the workflow
must be directed to a position for this to work.
 
Phil
 
-----Original Message-----
From: Werner Kv_l [mailto:werner.koessl at hirschvogel.de]
Sent: 22 October 2003 09:53
To: SAP-WUG at MITVMA.MIT.EDU
Subject: AW: Workflow Passive Substitution
 
 
Hi Heinz,
 
i cannot change, delete or add entries for HRUS_D2 via SE16 ?!
SM30 does not work, too: Error message "No dialog to maintain"
 
Thanks,
Werner
 
 
-----Urspr|ngliche Nachricht-----
Von: SAP Workflow [mailto:Owner-SAP-WUG at MITVMA.MIT.EDU]Im Auftrag von
Schmidinger, Heinz (Unaxis IT BZ)
Gesendet: Mittwoch, 22. Oktober 2003 10:25
An: SAP-WUG at MITVMA.MIT.EDU
Betreff: AW: Workflow Passive Substitution
 
 
Hi Werner,
 
to maintain tables you can use Tx SE16.
 
regards
 
Heinz
 
-----Urspr|ngliche Nachricht-----
Von: Werner Kv_l [mailto:werner.koessl at hirschvogel.de]
Gesendet am: Mittwoch, 22. Oktober 2003 10:23
An: SAP-WUG at MITVMA.MIT.EDU
Betreff: AW: Workflow Passive Substitution
 
How can i maintain this table?
 
 
-----Urspr|ngliche Nachricht-----
Von: SAP Workflow [mailto:Owner-SAP-WUG at MITVMA.MIT.EDU]Im Auftrag von
Dart, Jocelyn
Gesendet: Mittwoch, 22. Oktober 2003 08:25
An: SAP-WUG at MITVMA.MIT.EDU
Betreff: Re: Workflow Passive Substitution
 
 
Maorriyan
Add entry to table HRUS_D2.
Regards,
        Jocelyn Dart
Consultant (SRM, EBP, Workflow)
and co-author of the book
"Practical Workflow for SAP"
SAP Australia
email: jocelyn.dart at sap.com
phone: +61 412 390 267
fax:   +61 2 9935 4880
 
-----Original Message-----
From: Maorriyan Santoso [mailto:msantoso at pertamina.co.id]
Sent: Wednesday,22 October 2003 1:51 PM
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Workflow Passive Substitution
 
 
Good day all,
As a workflow administrator I need to maintain passive substitution for user
that is on sick leave.
I'm trying maintain this substitution from info type 1001 and substype
A311/A006/A010/A210 but none of those subtype working properly.
Any idea ?
 
Regards,
 
*- Maorriyan
 
 
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