Substitution - How-to help doc
Nat 4 Govender
ngovender4 at toyota.co.za
Wed Jun 4 01:03:24 EDT 2003
Hi All,
When performing this type of substitution does the person you have selected
get all the authorizations as well?
(Embedded image moved to file: pic00041.jpg)
Rick Sample
<Rick.Sample at gbe.co To: SAP-WUG at MITVMA.MIT.EDU
m> cc:
Sent by: SAP Subject: Re: Substitution - How-to help doc
Workflow
<Owner-SAP-WUG at MITV
MA.MIT.EDU>
06/03/2003 08:55 PM
Please respond to
"SAP Workflow
Users' Group"
yes. Thanks!
It was a nice copy & paste to some screen shots I gave them...
>>> Vineet.Mehta at mbusi.daimlerchrysler.com 6.3.2003 1:11:23 PM >>>
Well said Namit, on the same token, it is easier to just give the
personal
substitute. Sometimes there are users who hold various positions and if
you
substitute per position, you have to activate and de-activate per
position. Not
very efficient. Personal Substitute is simple and easy to activate and
de-activate. Just my 2 cents.
Vineet Mehta
Mercedes-Benz U.S. International, Inc
IT Department
Phone: 205-462-5482
namit.bhargava at us.ibm.com
Sent by: Owner-SAP-WUG at MITVMA.MIT.EDU
06/03/03 09:41 AM
Please respond to SAP-WUG
To: SAP-WUG at MITVMA.MIT.EDU
cc:
Subject: Re: Substitution - How-to help
doc
Delegation Rules (Out of Office feature of SAP R/3)
Maintaining substitutes
In the Business Workplace, choose Settings ® Workflow settings ®
Maintain
substitute.
The Maintain substitute dialog box appears.
To facilitate maintenance of the substitution, the Personal
substitutes
entry and the positions you occupy are displayed in the hierarchy on
the
Maintain substitutes screen. You specify your substitute either
as a
personal substitute or as a position-related substitute.
Personal substitute
A personal substitute can see and execute all your work items,
including
those assigned to you via a personal agent assignment. You can only
specify
one other user as a personal substitute.
Position-related substitute
A position-related substitute can only see and execute the work items
you
have received on the basis of agent assignment at the level of
position,
job or organizational unit. You can enter another position or a user
as a
position-related substitute. Position the cursor either on the
entry
Personal substitutes or on the relevant position, and select
Create
substitute.
You can maintain existing entries by double-clicking on the relevant
entry.
If you want to maintain a position-related substitution, decide whether
you
want another position or another user as a substitute. Select
either
position or user as the substitute type and specify the number or the
user
name of the substitute.
Specify the validity period for the substitution on the detail screen
for
substitution. Only within this period can the substitute adopt
the
substitution.
Specify a substitute profile in the dialog box Detail screen
substitution.
Irrespective of whether you have created your substitute as a
personal or
position-related substitute, you can limit the scope of the work
items
displayed to your substitute by specifying a substitute profile.
Select the field Substitution active if applicable.
You must activate the substitution if you want work items to be visible
for
the substitute automatically from now on. If you do not activate
the
substitution, the substitute must adopt the substitution explicitly to
see
your work items.
Save your entries and exit substitute maintenance.
Activating substitutes
In the Business Workplace, choose Settings ® Workflow settings ®
Activate
substitute.
The Activate substitute dialog box appears.
Select the substitutes that you want to activate, and choose the
function
Activate.
Deactivating substitutes
In the Business Workplace, choose Settings ® Workflow settings ®
Activate
substitute.
The Activate substitute dialog box appears.
Select the substitutes that you want to deactivate, and choose the
function
Deactivate.
Adopting substitution
In the Business Workplace, choose Settings ® Workflow settings ®
Adopt
substitution.
The Choose substitution dialog box appears.
Select the user(s) for which you want to adopt substitution.
Exit the dialog box.
Ending substitution
In the Business Workplace, choose Settings ® Workflow settings ®
End
substitution.
The substitution is ended.
___________________________
Namit Bhargava
IBM Business Consulting Services
Cell: 215-668-6929
Rick Sample
<Rick.Sample at gbe.co To:
SAP-WUG at MITVMA.MIT.EDU
m> cc:
Sent by: SAP Subject: Substitution
- How-to
help doc
Workflow
<Owner-SAP-WUG at MITV
MA.MIT.EDU>
06/03/2003 09:48 AM
Please respond to
"SAP Workflow
Users' Group"
Sorry, I forgot to say what vers. -> 4.6C.
Does anyone know where I can find some sort of a quick reference guide
to setup substitution?
I want to give our User Support folks a how-to guide so they can walk
the users through
this process.
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