Substitution - How-to help doc

[Vineet Mehta]

Well said Namit, on the same token, it is easier to just give the personal 
substitute. Sometimes there are users who hold various positions and if you 
substitute per position, you have to activate and de-activate per position. Not 
very efficient. Personal Substitute is simple and easy to activate and  
de-activate. Just my 2 cents.
 
Vineet Mehta 
Mercedes-Benz U.S. International, Inc 
IT Department 
Phone: 205-462-5482 
 
 
 
        namit.bhargava at us.ibm.com 
        Sent by: Owner-SAP-WUG at MITVMA.MIT.EDU 
	
        06/03/03 09:41 AM 
        Please respond to SAP-WUG 
                        
                        To:        SAP-WUG at MITVMA.MIT.EDU 
                        cc:         
                        Subject:        Re: Substitution - How-to help doc
 
Delegation Rules (Out of Office feature of SAP R/3)
Maintaining substitutes
In  the  Business Workplace, choose Settings ® Workflow settings ® Maintain
substitute.
The Maintain substitute dialog box appears.
To  facilitate  maintenance  of  the substitution, the Personal substitutes
entry  and  the  positions you occupy are displayed in the hierarchy on the
Maintain  substitutes  screen.  You  specify  your  substitute  either as a
personal substitute or as a position-related substitute.
 
Personal substitute
A  personal  substitute  can see and execute all your work items, including
those assigned to you via a personal agent assignment. You can only specify
one other user as a personal substitute.
 
Position-related substitute
A  position-related  substitute can only see and execute the work items you
have  received  on  the basis of agent assignment at the level of position,
job  or  organizational unit. You can enter another position or a user as a
position-related  substitute.  Position  the  cursor  either  on  the entry
Personal  substitutes  or  on  the  relevant  position,  and  select Create
substitute.
 
You can maintain existing entries by double-clicking on the relevant entry.
 
If you want to maintain a position-related substitution, decide whether you
want  another  position  or  another  user  as  a substitute. Select either
position  or user as the substitute type and specify the number or the user
name of the substitute.
 
Specify  the  validity period for the substitution on the detail screen for
substitution.  Only  within  this  period  can  the  substitute  adopt  the
substitution.
 
Specify a substitute profile in the dialog box Detail screen substitution.
Irrespective  of  whether you have created your substitute as a personal or
position-related  substitute,  you  can  limit  the scope of the work items
displayed to your substitute by specifying a substitute profile.
Select the field Substitution active if applicable.
 
You must activate the substitution if you want work items to be visible for
the  substitute  automatically  from  now  on.  If  you do not activate the
substitution,  the substitute must adopt the substitution explicitly to see
your work items.
 
Save your entries and exit substitute maintenance.
 
Activating substitutes
In  the  Business Workplace, choose Settings ® Workflow settings ® Activate
substitute.
The Activate substitute dialog box appears.
Select  the  substitutes that you want to activate, and choose the function
Activate.
 
Deactivating substitutes
In  the  Business Workplace, choose Settings ® Workflow settings ® Activate
substitute.
The Activate substitute dialog box appears.
Select the substitutes that you want to deactivate, and choose the function
Deactivate.
 
Adopting substitution
In  the  Business  Workplace,  choose  Settings ® Workflow settings ® Adopt
substitution.
The Choose substitution dialog box appears.
Select the user(s) for which you want to adopt substitution.
Exit the dialog box.
 
Ending substitution
In  the  Business  Workplace,  choose  Settings  ®  Workflow settings ® End
substitution.
The substitution is ended.
 
 
 
 
___________________________
Namit Bhargava
IBM Business Consulting Services
Cell: 215-668-6929
 
 
                                                                        
                     Rick Sample                                      
                     <Rick.Sample at gbe.co        To:       SAP-WUG at MITVMA.MIT.EDU
                     m>                         cc:                   
                     Sent by: SAP               Subject:  Substitution - How-to 
help doc
                     Workflow                                         
                     <Owner-SAP-WUG at MITV                              
                     MA.MIT.EDU>                                      
                                                                      
                                                                      
                     06/03/2003 09:48 AM                              
                     Please respond to                                
                     "SAP Workflow                                    
                     Users' Group"                                    
                                                                      
                                                                      
 
 
 
 
Sorry, I forgot to say what vers. -> 4.6C.
 
Does anyone know where I can find some sort of a quick reference guide
to setup substitution?
I want to give our User Support folks a how-to guide so they can walk
the users through
this process.