Substitution - How-to help doc
Namit Bhargava
namit.bhargava at us.ibm.com
Tue Jun 3 10:04:31 EDT 2003
Delegation Rules (Out of Office feature of SAP R/3)
Maintaining substitutes
In the Business Workplace, choose Settings =AE Workflow settings =AE =
Maintain
substitute.
The Maintain substitute dialog box appears.
To facilitate maintenance of the substitution, the Personal substit=
utes
entry and the positions you occupy are displayed in the hierarchy on=
the
Maintain substitutes screen. You specify your substitute either =
as a
personal substitute or as a position-related substitute.
Personal substitute
A personal substitute can see and execute all your work items, inclu=
ding
those assigned to you via a personal agent assignment. You can only spe=
cify
one other user as a personal substitute.
Position-related substitute
A position-related substitute can only see and execute the work items=
you
have received on the basis of agent assignment at the level of posit=
ion,
job or organizational unit. You can enter another position or a user =
as a
position-related substitute. Position the cursor either on the e=
ntry
Personal substitutes or on the relevant position, and select Cr=
eate
substitute.
You can maintain existing entries by double-clicking on the relevant en=
try.
If you want to maintain a position-related substitution, decide whether=
you
want another position or another user as a substitute. Select ei=
ther
position or user as the substitute type and specify the number or the =
user
name of the substitute.
Specify the validity period for the substitution on the detail screen=
for
substitution. Only within this period can the substitute adopt =
the
substitution.
Specify a substitute profile in the dialog box Detail screen substituti=
on.
Irrespective of whether you have created your substitute as a persona=
l or
position-related substitute, you can limit the scope of the work i=
tems
displayed to your substitute by specifying a substitute profile.
Select the field Substitution active if applicable.
You must activate the substitution if you want work items to be visible=
for
the substitute automatically from now on. If you do not activate=
the
substitution, the substitute must adopt the substitution explicitly to=
see
your work items.
Save your entries and exit substitute maintenance.
Activating substitutes
In the Business Workplace, choose Settings =AE Workflow settings =AE =
Activate
substitute.
The Activate substitute dialog box appears.
Select the substitutes that you want to activate, and choose the func=
tion
Activate.
Deactivating substitutes
In the Business Workplace, choose Settings =AE Workflow settings =AE =
Activate
substitute.
The Activate substitute dialog box appears.
Select the substitutes that you want to deactivate, and choose the func=
tion
Deactivate.
Adopting substitution
In the Business Workplace, choose Settings =AE Workflow settings =AE=
Adopt
substitution.
The Choose substitution dialog box appears.
Select the user(s) for which you want to adopt substitution.
Exit the dialog box.
Ending substitution
In the Business Workplace, choose Settings =AE Workflow settings=
=AE End
substitution.
The substitution is ended.
___________________________
Namit Bhargava
IBM Business Consulting Services
Cell: 215-668-6929
=
Rick Sample =
<Rick.Sample at gbe.co To: SAP-WUG at MITV=
MA.MIT.EDU
m> cc: =
Sent by: SAP Subject: Substitution=
- How-to help doc
Workflow =
<Owner-SAP-WUG at MITV =
MA.MIT.EDU> =
=
=
06/03/2003 09:48 AM =
Please respond to =
"SAP Workflow =
Users' Group" =
=
=
Sorry, I forgot to say what vers. -> 4.6C.
Does anyone know where I can find some sort of a quick reference guide
to setup substitution?
I want to give our User Support folks a how-to guide so they can walk
the users through
this process.
=
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