Substitution - How-to help doc

[Namit Bhargava]

Delegation Rules (Out of Office feature of SAP R/3)
Maintaining substitutes
In  the  Business Workplace, choose Settings =AE Workflow settings =AE =
Maintain
substitute.
The Maintain substitute dialog box appears.
To  facilitate  maintenance  of  the substitution, the Personal substit=
utes
entry  and  the  positions you occupy are displayed in the hierarchy on=
 the
Maintain  substitutes  screen.  You  specify  your  substitute  either =
as a
personal substitute or as a position-related substitute.
 
Personal substitute
A  personal  substitute  can see and execute all your work items, inclu=
ding
those assigned to you via a personal agent assignment. You can only spe=
cify
one other user as a personal substitute.
 
Position-related substitute
A  position-related  substitute can only see and execute the work items=
 you
have  received  on  the basis of agent assignment at the level of posit=
ion,
job  or  organizational unit. You can enter another position or a user =
as a
position-related  substitute.  Position  the  cursor  either  on  the e=
ntry
Personal  substitutes  or  on  the  relevant  position,  and  select Cr=
eate
substitute.
 
You can maintain existing entries by double-clicking on the relevant en=
try.
 
If you want to maintain a position-related substitution, decide whether=
 you
want  another  position  or  another  user  as  a substitute. Select ei=
ther
position  or user as the substitute type and specify the number or the =
user
name of the substitute.
 
Specify  the  validity period for the substitution on the detail screen=
 for
substitution.  Only  within  this  period  can  the  substitute  adopt =
 the
substitution.
 
Specify a substitute profile in the dialog box Detail screen substituti=
on.
Irrespective  of  whether you have created your substitute as a persona=
l or
position-related  substitute,  you  can  limit  the scope of the work i=
tems
displayed to your substitute by specifying a substitute profile.
Select the field Substitution active if applicable.
 
You must activate the substitution if you want work items to be visible=
 for
the  substitute  automatically  from  now  on.  If  you do not activate=
 the
substitution,  the substitute must adopt the substitution explicitly to=
 see
your work items.
 
Save your entries and exit substitute maintenance.
 
Activating substitutes
In  the  Business Workplace, choose Settings =AE Workflow settings =AE =
Activate
substitute.
The Activate substitute dialog box appears.
Select  the  substitutes that you want to activate, and choose the func=
tion
Activate.
 
Deactivating substitutes
In  the  Business Workplace, choose Settings =AE Workflow settings =AE =
Activate
substitute.
The Activate substitute dialog box appears.
Select the substitutes that you want to deactivate, and choose the func=
tion
Deactivate.
 
Adopting substitution
In  the  Business  Workplace,  choose  Settings =AE Workflow settings =AE=
 Adopt
substitution.
The Choose substitution dialog box appears.
Select the user(s) for which you want to adopt substitution.
Exit the dialog box.
 
Ending substitution
In  the  Business  Workplace,  choose  Settings  =AE  Workflow settings=
 =AE End
substitution.
The substitution is ended.
 
 
 
 
___________________________
Namit Bhargava
IBM Business Consulting Services
Cell: 215-668-6929
 
 
                                                                       =
 
                      Rick Sample                                      =
 
                      <Rick.Sample at gbe.co        To:       SAP-WUG at MITV=
MA.MIT.EDU
                      m>                         cc:                   =
 
                      Sent by: SAP               Subject:  Substitution=
 - How-to help doc
                      Workflow                                         =
 
                      <Owner-SAP-WUG at MITV                              =
 
                      MA.MIT.EDU>                                      =
 
                                                                       =
 
                                                                       =
 
                      06/03/2003 09:48 AM                              =
 
                      Please respond to                                =
 
                      "SAP Workflow                                    =
 
                      Users' Group"                                    =
 
                                                                       =
 
                                                                       =
 
 
 
 
 
Sorry, I forgot to say what vers. -> 4.6C.
 
Does anyone know where I can find some sort of a quick reference guide
to setup substitution?
I want to give our User Support folks a how-to guide so they can walk
the users through
this process.
 
 
=