Advise and question about adding container elements for monit oring purposes

Tue Jul 29 09:30:32 EDT 2003

Phil,

Mainly because of the following:

   * re-using tasks in different workflows makes it more difficult to monitor running instances (f.i. when using 'SWI5 - Workload analysis' the task number and task description are shown. If the task is re-used in different workflows it is difficult to see for which workflow templates a user has work items in his/her inbox;
   * when changing a task it's only necessary to know the impact on one workflow template instead of the impact on more than one workflow template (on the other hand this could mean that multiple similar tasks need to be changed....);
   * re-using tasks would mean that the task definition has to be generic (valid for all workflow templates in which it is used). That means that the task description must not contain workflow template specific information (which is often the case).

Hope this makes sence to you, otherwise I maybe need to 're-name' the tasks in case a workflow needs to be changed. I appreciate any advise!

Regards,

Fred

"Soady, Phil" wrote:

> Hi Fred
> Out of interest Why didn't you want someone to re-use the tasks ?
> Which problems are these?
>
> Re-use of tasks is one of the goals, so im interested why
> someone deliberately tries to avoid re-use.
>
> Regards
>
> Phil Soady
> Senior Consultant
> Business Technologies
> SAP Australia
> * : 0412 213 079
> * : phil.soady at sap.com
>
> -----Original Message-----
>> From: Kouw, FA - SPLTX [mailto:fa.kouw at td.klm.com]
> Sent: Tuesday, July 29, 2003 10:21 PM
> To: SAP-WUG at MITVMA.MIT.EDU
> Subject: Re: Advise and question about adding container elements for monitoring purposes
>
> Thanks Mike !
>
> I was referring to note 125400, but didn't understand the impact of changing the container. Now (I think) I do. I'll add the container element and add the binding from the triggering event to that container element.
>
> In my case copying my workflow also means copying the tasks (and replacing the tasks and (re)defining the bindings), because I created tempate specific tasks (included the template ID, the last 3 numbers in the task abbreviation). I've done this to be sure that tasks are not re-used, in order to prevent problems that can occur when using tasks in different workflows. Maybe this was not a very smart thing to do...(?)
>
> Regards,
>
> Fred
>
> Michael Pokraka wrote:
>
> > Hi Fred,
> > Not sure if these are your guidelines, but have a look at Note 125400.
> >
> > Your scenario makes perfect sense. As a general rule of thumb, adding
> > container elements is fairly safe, but changing or deleting them can
> > be deadly. Also, copying a workflow is not a lot of work - you are
> > only copying the definitions contained in the WS... template. The
> > tasks remain the same. The only other thing that may need additional
> > work is fi you e.g. delete a container element. You would need to
> > remove any bindings from tasks that you use in your new flow. HTH
> > Cheers Mike
> >
> > On Tue, Jul 29, 2003 at 11:49:54AM +0200, Kouw, FA - SPLTX wrote:
> > > Hi,
> > >
> > > One thing I found out after going live:
> > >
> > >    * for monitoring purposes it is advisable to include related business
> > >      objects in the workflow container.
> > >
> > > F.i. a workflow that is started by/for an incoming Idoc: in my case
> > > the Idoc contains a reference to a PO (and the Idoc business object
> > > already has an attribute that refers to the PO object instance).
> > > Only when I add a container element 'Purchase order' in the workflow
> > > container (and fill it, f.i. using the binding from the event to the
> > > workflow) then it's possible to select the workflow by referring to
> > > the PO --> when using SWI6 you specifiy the PO, when using 'Services
> > > for object' you display the PO and select this function. Otherwise
> > > it is not possible to quickly select the 'Idoc workflows' that are
> > > related to the PO!
> > >
> > > I have one question: do I need to create a new version of my
> > > workflow, or even copy the whole workflow, when adding a container
> > > element to the workflow container and and populate it using the
> > > binding from the event to the workflow (I've read the guideliness on
> > > this subject, but do not completelty understand if this is a
> > > compatible or incompatible change)? Copying the workflow whould mean
> > > a lot of work: I created many tasks specifically for this workflow
> > > template (task abbreviation contains the workflow template ID, we
> > > have chosen not to re-use tasks within different workflow
> > > instances).
> > >
> > > Regards,
> > >
> > > Fred Kouw
> > >
> > >
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