HR ESS

[Joanna Couto]

Hi, John,
There are alternatives ways to accomplish this.  The alternatives you
mention are good; they use SAP delivered role 168 (Manager, US), reading
the organization to determine the employee's supervisor in the
organization, or a 'reports to' relationship.
 
Depends on your business requirements, and organization management
implementation and maintenance strategy going forward, etc.
 
If organization and relationships both pose an issue, an additional
alternative:
develop custom workflows, which use custom roles you would write, to read
HR master, supervisor field (an optional field), instead of using role 168
or another SAP delivered role
 
If none of these meet your business requirements, there may be even more
alternatives.
 
I hope this helps.
Have a great day and let us know how it goes.  :-)
 
Sincerely,
Joanna Couto
IBM Business Consulting Services
voicemail: (781) 895-2384  (tie line 362)
e-mail: Jcouto at us.ibm.com
 
 
 
 
                      John A Haworth
                      <jhoworth at csc.com>         To:       SAP-WUG at MITVMA.MIT.EDU
                      Sent by: SAP               cc:
                      Workflow                   Subject:  Re: HR ESS
                      <Owner-SAP-WUG at MITV
                      MA.MIT.EDU>
 
 
                      01/10/2003 10:38 AM
                      Please respond to
                      "SAP Workflow
                      Users' Group"
 
 
 
 
 
 
Hi Joanne
 
Thanks for that, just a further question, on the Org unit . The intention
was to use the HR Org unit for the workflow (not seen it yet) which, as not
all employees have SAP user ID's, must be based on Employee Number's
assigned to positions.
 
Am I correct then in assuming I need to either:
 
Make sure the HR Org unit is up to date, representative and all employees
have a SAP user ID's which are maintained in their HR comms info type.
OR
Create a new ORG unit  purely for the workflow aspect that uses SAP user ID
to Position relationships.
 
Again, Many thanks
 
John
 
 
 
                      Joanna Couto
                      <jcouto                  To:
                      SAP-WUG at MITVMA.MIT.EDU
                      @us.ibm.com>             cc:
                      Sent by: SAP             Subject: Re: HR ESS
                      Workflow
                      <Owner-SAP-WUG
 
 
                      10/01/2003 12:54
                      Please respond
                      to "SAP Workflow
                      Users' Group"
 
 
 
 
 
 
Hi, John,
You're right, you need communication infotype 105 set up for HR master,
personnel numbers to receive WIs, including travel expense for ESS
workflow.
This workflow sends WI's to the recipient's SAP R/3 inbox, and in ESS you
see a reflection of the user's SAP R/3 inbox WIs.
The recipient must have an SAP userid to use SAP's delivered ESS travel
workflow the way it is. (Unless you are developing a custom workflow.)
 
When creating infotype 105, the SAP userid technically does not need to
exist at that point, since infotype 105 does not verify that the SAP userid
exists.
But, when the workflow executes, if that SAP userid does not exist, the WI
will not go to the recipient's SAP R/3 inbox; this is a problem.
If the WI is not in the recipient's SAP R/3 inbox, then ESS will not be
able to see a reflection of it, and so this WI would not appear in ESS
either.
 
Then the SAP user would need to be a registered SAP user.
I am not sure how the license is calculated now (casual users, vs. frequent
users, etc.), may depend on your specific contract.
I hope this helps.  Have a nice day.
 
Sincerely,
Joanna Couto
IBM Business Consulting Services
 
 
 
 
                      John A Haworth
                      <jhoworth at csc.com>         To:
                      SAP-WUG at MITVMA.MIT.EDU
                      Sent by: SAP               cc:
                      Workflow                   Subject:  HR ESS
                      <Owner-SAP-WUG at MITV
                      MA.MIT.EDU>
 
 
                      01/10/2003 07:14 AM
                      Please respond to
                      "SAP Workflow
                      Users' Group"
 
 
 
 
 
 
Hi all
 
Could someone please help with the following questions. Soon to be
implementing the ESS system, with workflow for Travel Expenses,
 
I believe that the ESS user name is maintained in the comms info type of
the HR master record, does the workflow send WI's to the ESS user inbox? or
has there to be a SAP user ID also defined?
Has the ESS user to be a registered SAP user, how is the SAP license
calculated?
 
  Many thanks John