Urgent - Transporting Org Chart For Workflow While Implementi ng HR

[Dart, Jocelyn]

Hi Abby,
Just like responsibility rules, possible agents need to be assigned in the particular system/client.
I usually assign possible agents using activity groups as they are essentially a security authorisation setting anyway and this is usually considerably less effort than working out positions and org units.
The general task setting also needs to be assigned in the system/client if you are using that option
for possible agents.
For SAP provided tasks and workflow templates, there is an IMG transaction to add agents which allows you to set up the possible agents from one place. Unfortunately it doesn't pick up custom defined agents.
A quick way to get to the setup for a new workflow is to use transaction SWUD, test environment option to display the workflow as it will then show you all tasks in the workflow and any subflows and whether they require/have possible agent assignment.
Regards,
        Jocelyn Dart
Consultant (SRM, EBP, Workflow)
and co-author of the book
"Practical Workflow for SAP"
SAP Australia
email: jocelyn.dart at sap.com
phone: +61 412 390 267
fax:   +61 2 9935 4880
 
 
 
 
-----Original Message-----
From: Dywan, Abigail [mailto:adywan at clarkstonconsulting.com]
Sent: Thursday, 13 February 2003 9:56 AM
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Re: Urgent - Transporting Org Chart For Workflow While
Implementi ng HR
 
 
Jocelyn -
 
Thanks so much for the info!  I really appreciate the info.  Here's my remaining concern, however, then:  I can understand manually setting up org objects attached to responsibility rules within roles in each client.  But how do you handle setup of standard SAP workflows?  In a lot of the config in the IMG you have to specify the agent - would we have to do that manually in each client as well?
 
Thanks so much for the help!
Abby  :)
 
Abby Dywan
 
Clarkston Consulting
adywan at clarkstonconsulting.com
cell:  (404) 808-3974
 
 
-----Original Message-----
From: Dart, Jocelyn [mailto:jocelyn.dart at sap.com]
Sent: Wednesday, February 12, 2003 3:54 AM
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Re: Urgent - Transporting Org Chart For Workflow While
Implementi ng HR
 
 
Hi Abby,
Like any other part of the SAP system, you transport configuration data and development
objects but not master data.
 
So you set up your agent determination rules in your development system and transport
those through.  You can even set up the responsibility objects (i.e. the combinations
of criteria) for transport if you wish when using a responsibility rule.
 
After the transport, you then assign your HR org plan positions, org units, etc. to the relevant responsibilities
as part of master data setup.
 
The point of using agent determination rules (whether responsibility rules, function module
based rules) or expressions is so that you DON'T assign positions and org units directly
to workflow steps.  Your workflow is a development object and should be treated as such.
Using positions and org units directly against steps is best kept for testing purposes only.
 
Regards,
        Jocelyn Dart
Consultant (SRM, EBP, Workflow)
and co-author of the book
"Practical Workflow for SAP"
SAP Australia
email: jocelyn.dart at sap.com
phone: +61 412 390 267
fax:   +61 2 9935 4880
 
 
 
 
-----Original Message-----
From: Dywan, Abigail [mailto:adywan at clarkstonconsulting.com]
Sent: Wednesday, 12 February 2003 12:20 PM
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Urgent - Transporting Org Chart For Workflow While Implementing
HR
 
 
Hi workflow experts -
 
I'm really sorry to bug y'all about this but I have searched all over OSS, and the workflow book, and I can't seem to find an answer anywhere.
 
We are implementing HR along with workflow at my current client.  My question is - how do we handle agent assignment within workflow templates, and configuration of responsibility rules for roles?  HR is maintaining the org chart, and it's all master data - so the numbers won't be the same from one system to the next.  Will I need to go into each system and manually configure which positions & org units will be handling which steps, and manually configure responsibility rules within each client?    I'm pretty baffled/worried and any advice would be greatly appreciated.
 
Thanks so much - hope you're having a wonderful day!
Abby  :)
 
Abby Dywan
 
cell:  (404) 808-3974