EDI Invoices and Archiving attachments

[Richard Marut]

Lola,
 
We did early archiving via a scan client software that was provided by
IXOS that scans the document and stores it on a content server. From
there we have a custom transaction that uses function module
ARCHIV_CONNECTDEFINITION_GET to get the archive id and then
ARCHIVOBJECT_CREATE_DIALOG to get the archived document number(s). The
document number is then stored on a custom table that is reference
throughout a Workflow that eventually late archives the document.
 
Prior to all this, you need to configure via transactions OAC2, OAC3,
SOA0, OACA, OAWS, OAG1 and OAD5. When you get to OAD5, it will appear
that you've already done the work but this wizard updates a certain
field on one of the TOA... tables that the other transactions don't do.
 
We've had a few problems with the scanning software which was dependent
on the Windows OS version in combination with the amount of memory the
PC had.
 
I've been told that the desktop scanning software provided with Windows
works but none of us have had the time to investigate.
 
I hope this helps.
 
Richard...
 
 
-----Original Message-----
From: SAP Workflow [mailto:Owner-SAP-WUG at MITVMA.MIT.EDU] On Behalf Of
Lola Oluwa
Sent: Friday, April 25, 2003 1:47 AM
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Re: EDI Invoices and Archiving attachments
 
Hi Richard,
Thanks for your response, it appears that your solution relies on the
fact
that the document already exists in the content server (perhaps scanned
through a scan dialog)? The desired solution here is to avoid any manual
input.
To re-iterate my question a bit clearer, how do I get the initial link
to
the content server from say my pc. I know that this requires some
detailed
knowledge of the archivelink interface.... I was hoping that someone
might
have done this before (content server is ixos).
 
Best Regards,
Lola.
 
 
 
                      Richard Marut
                      <rvmarut at earthlink.         To:
SAP-WUG at MITVMA.MIT.EDU
                      net>                        cc:      (bcc: Lola
Oluwa/Outokumpuext)
                      Sent by: SAP                Subject: Re: EDI
Invoices and Archiving attachments
                      Workflow
                      <Owner-SAP-WUG at MITV
                      MA.MIT.EDU>
 
 
                      24.04.2003 18:45
                      Please respond to
                      "SAP Workflow
                      Users' Group"
 
 
 
 
 
 
Hi Lola,
 
I used a few SAP function modules to do linking and archiving.
 
My early archiving used the following
 
ARCHIV_CONNECTDEFINITION_GET to get the archive id
ARCHIVOBJECT_CREATE_DIALOG to get the archived document number
 
The document number was initially stored on a custom table.
 
My late archiving to an Accounts Payable document used
 
ARCHIV_GET_CONNECTIONS to establish the connection between the archive
and SAP object
ARCHIV_CONNECTION_INSERT to provide the actual link
 
Of course there was a lot more to this such as configuration and custom
code to carry the information throughout the process.
 
Richard...
 
 
-----Original Message-----
From: SAP Workflow [mailto:Owner-SAP-WUG at MITVMA.MIT.EDU] On Behalf Of
Lola Oluwa
Sent: Wednesday, April 23, 2003 7:30 AM
To: SAP-WUG at MITVMA.MIT.EDU
Subject: EDI Invoices and Archiving attachments
 
Hi,
I have the following requirement:
 
1) trigger a workflow from incoming IDoc interface
2) "attachments" to the invoices arrive separatelly and are stored on
say,
a local server, these are to be linked and archived with the incoming
invoice (background task).
 
I have a solution for the first task, I have a concept for the second
part
but  would like to hear how anyone else has implemented this scenairo.
 
 
Best Regards,
Lola.