Workflow approval process outside SAP

Mon Nov 25 10:10:08 EST 2002

Thanks Jocelyn. I will check up with SAP reg. this.

Swaminathan

>From: "Dart, Jocelyn" <jocelyn.dart at sap.com>
>Reply-To: SAP Workflow Users' Group <SAP-WUG at MITVMA.MIT.EDU>
>To: SAP-WUG at MITVMA.MIT.EDU
>Subject: Re: Workflow approval process outside SAP
>Date: Mon, 25 Nov 2002 11:05:28 +0100
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>Hi Swami,
>Be very careful about the license issue - if these vendors are logging into
>SAP at all
>they must still be covered by a license.  Creating them as SU05 users
>doesn't negate
>the need for a license and has serious limitations and implications around
>security
>and authority checking.  Even if you use generic users (which I do NOT
>recommend for security reasons) they require
>special licensing to cover all the users who can log in under that user id.
>  You can't use
>a user id based on a single user license to log in multiple people.
>
>Please make sure you talk to your SAP account manager/sales rep/whatever.
>Just because something is technically possible doesn't mean it is legally
>defensible.
>
>Regards,
>         Jocelyn Dart
>Consultant (SRM, EBP, Workflow)
>and co-author of the book
>"Practical Workflow for SAP"
>SAP Australia
>email: jocelyn.dart at sap.com
>phone: +61 412 390 267
>fax:   +61 2 9935 4880
>
>
>
>
>-----Original Message-----
>From: Soady, Phil
>Sent: Friday, 22 November 2002 12:21 AM
>To: SAP-WUG at MITVMA.MIT.EDU
>Subject: Re: Workflow approval process outside SAP
>
>
>Hi Swami,
>you could try sending and receiving XML messages from and back into the
>workflow.
>in 46c, the ITS is used to receive the post back XML messages. As of 6.1 no
>ITS needed.
>Dare I suggest "the" book or just the online docu for help on setting up
>the XML loop.
>
>If your business partner can easily participate in XML then you could opt
>for a simple mail
>sent and returned.
>
>However you must programmatically process the inbound EMAIL.
>
>Basically with a subtype of WIMAILREC, inside the method receive,
>you get handle to the inbound mail.
>You then read the mail document and decide which WI you plain to "advance"
>perhaps by way of call to one of the functions WAPI_*.
>
>Eg triggering an event.
>Use So28 to define the inbound mail "recipient". In this case your new
>Method.
>
>
>On you other comment, Check with your SAP rep regarding licensing.
>Are you sure your license is the same for occasional external users
>and internal users.
>
>Under some licenses there is a restricted license at a reduced rate for
>very simple
>external users. Check your particular contract and license.
>So if you have a small number of business partners, it may be worth the
>license if the
>business process is important enough and you benefit from timely and
>accurate input.
>If not, go ahead and build the e-message handler.
>
>hth
>
>
>
>Phil Soady
>Senior Consultant
>Business Technologies
>SAP Australia
>* : 0412 213 079
>* : phil.soady at sap.com
>
>
>
>
>
>-----Original Message-----
>From: Swami Bala [mailto:swam_in at hotmail.com]
>Sent: Thursday, 21 November 2002 4:31 PM
>To: SAP-WUG at mitvma.mit.edu
>Subject: Workflow approval process outside SAP
>
>
>Hello All,
>
>We have Qmanagement notification sent out to suppliers/vendors in case of
>material defect through workflow. The supplier receives the email sent out
>by workflow with defect information etc.,We have also designed webgui
>screen which will facilitate the supplier to login in to our SAP workflow
>inbox - through internet - whenever he has taken corrective action on the
>defective material. Is this a right approach ? I feel that by providing SAP
>user access to suppliers we have already wasted some of our SAP license (
>we have only license for 100 SAP users. ) .Is there a better solution like
>creating a web interface between SAP and vendors ? I am not that familiar
>with ITS interface. Since it involves SAP workflow I thought I would put up
>this question in Workflow forum.
>
>Any replies are appreciated.
>
>Swami Bala
>
>
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