Executing A Workitem Automatically

Wed Feb 20 04:07:28 EST 2002

Memo from Nicholas N Brand of PricewaterhouseCoopers

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Tomazs,

Thanks for this information.
Unfortunately the decision step is the first dialogue task in the workflow,
though there are some container operations and condition steps before it
but nothing hitting anyone's inbox - i.e. the advance with dialogue option
doesn't work.
So the workflow would already be running when the decision workitem is
created.

Any other suggestions (from anyone)?

Kind regards,
Nicholas Brand

"Zmudzin,Tomasz,VEVEY,GL-DS/DM" <Tomasz.Zmudzin at nestle.com>@MITVMA.MIT.EDU>
on 20/02/2002 07:51:05

Please respond to SAP Workflow Users' Group <SAP-WUG at MITVMA.MIT.EDU>

Sent by:  SAP Workflow <Owner-SAP-WUG at MITVMA.MIT.EDU>

To:   SAP-WUG at MITVMA.MIT.EDU
cc:

Subject:  Re: Executing A Workitem Automatically

Nicholas,

Assuming the creation of the trip data is not a part of an already running
workflow, but a standalone transaction - forget about it. The functionality
you're interested in should be part of the respective application (travel
expense accounting), not of the workflow.

There's a couple of design issues that make the functionality you request
very hard to implement (e.g. context switch for the user session, timing
issues etc.). Apart from that - as the confirmation is required for legal
reasons, your accounting folks would probably love to  see a field
indicating the decision was made - and that's again application
functionality.

On the other hand - should the entry of the trip data be part of an already
running workflow, just use the 'Advance with dialog' task attribute to
change directly to the decision step. Please keep in mind that the decision
step needs to have the right agent. But again - the only way to check the
confirmation has been done is to check the workflow logs, which is not very
good either from the user or the legal perspective (they could be archived
a
long time before the respective accounting documents are...)

Hope this helps,
Tomasz

-----Original Message-----
From: Nicholas Brand [mailto:nicholas.n.brand at uk.pwcglobal.com]
Sent: Tuesday, February 19, 2002 8:02 PM
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Executing A Workitem Automatically

Memo from Nicholas N Brand of PricewaterhouseCoopers

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Hello,

I've a requirement to execute a workitem automatically without the user
executing it from their inbox.

Here's why:
A trip is created by a user and the business wants the user to confirm that
the expenses are all business related for legal reasons.
One way of doing this is to present the user with a decision workitem with
just one option - that they certify the trip is business related.
I'd like this workitem to be executed as soon as the workflow is triggerd
so that the user saves their trip and is then shown the decision screen
(without having to go to their inbox and execute the workitem from there).

I've investigated the WORKINGWI object but couldn't get it to do what I
needed.

Any tips or hints out there would be great!

Kind regards
Nicholas

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its associate partnerships is 1 Embankment Place, London
WC2N 6RH where lists of the partners' names are available for
inspection. All partners in the associate partnerships are
authorised to conduct business as agents of, and all contracts
for services to clients are with, PricewaterhouseCoopers. The
UK firm of PricewaterhouseCoopers is authorised by the
Institute of Chartered Accountants in England and Wales to
carry on investment business. PricewaterhouseCoopers is a
member of the world-wide PricewaterhouseCoopers
organisation.

PricewaterhouseCoopers may monitor outgoing and incoming
e-mails and other telecommunications on its e-mail and
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