Document Imaging & Workflow

[Jody Chassereau]

Thanks Mark and Tim.  First off, I never have seen the Change work item
ability to delete logically.  But I see it now.  Just goes to show that
there's a ton of things that's available that I haven't stumbled upon.  I'm
assuming that function can be limited to a set group of users based on some
authorization.  I don't know that we would want any user to start deleting
work items, but at least I know it can be done now.
 
As far as the archiving wizard for workflow, I have started looking into it
what it offers here.  We originally started out using TS00007869 as the
single-step, then I put it in a template so that I could establish deadline
monitoring for requested end.  Mark, are you saying give the user a decision
step (process, delete, etc.) as the first item in which they could view the
image and decide?  Then if they choose to continue, the workflow could
continue or terminate?  My only question then would be: what if the
processor goes to enter the document in R/3 and then realizes that the data
is wrong and the imaged invoice is incorrect (maybe wrong PO or something)?
They most likely would end up scanning in a corrected invoice and the work
item they had would no longer be needed.  The task we are using has some
options for changing the document type, but I haven't seen a delete ability
at that point.
 
Thanks...
Jody Chassereau
drcakes at hotmail.com
 
 
>From: "Griffiths, Mark" <mark.griffiths at sap.com>
>Reply-To: SAP Workflow Users' Group <SAP-WUG at MITVMA.MIT.EDU>
>To: SAP-WUG at MITVMA.MIT.EDU
>Subject: Re: Document Imaging & Workflow
>Date: Fri, 14 Sep 2001 12:42:40 +0200
>
>Why not use a multi step workflow? the user can then be given a decision to
>delete or to carry on processing.
>
>The document archiving wizard (transaction OAWW) will start you in the
>right
>direction.
>
>Regards,
>
>Mark
>
>SAP UK.
>
>-----Original Message-----
>From: phillips, tim [mailto:tim.phillips at SERuk.com]
>Sent: 14 September 2001 09:53
>To: SAP-WUG at MITVMA.MIT.EDU
>Subject: Re: Document Imaging & Workflow
>
>
> > Jody:
> > I will ask one workflow-related question on this: what is the best
> > way to deal with incoming image work items in an SAP inbox that are
> > determined unnecessary to process into R/3?  I know I can delete them
> > as an administrator, but that doesn't seem practical - and the users
> > cannot delete a work item not completed.  I don't think there is a
> > Wait for event step that would help here to terminate the workflow.
> > I could only think of a Latest End deadline to finally get rid of
> > something after a period of time, but I don't think that will meet
> > their needs as well.  Any ideas on this?  I think the task is based
> > off the standard TS30001128 for the IMAGE object, I believe.
>
>Timbo:
>I hope I'm not suggesting the obvious here;
>you can delete workitems from the inbox
>(at least from the point of view of being
>able to see them) by highlighting the item
>then selecting:
>
>Workitem --> Additional Functions --> Change
>
>>From that screen, there's a button to
>delete the workitem logically.
>
>All users should be able to do this,
>unless you have revoked their access rights.
>
>If you want to delete workitems that have
>been around for a certain period of time
>and are, hence, judged to be obsolete,
>your best bet is to schedule a periodic archiving
>job (transaction SARA) that will select those
>created before date xx.yy.zzzz.
>
>This is much more preferrable to deleting
>entries from SWWWIHEAD directly.
>
>Regards,
>
>Tim
 
 
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