Fwd: Re: Lotus Notes integration

[Susan R. Keohan]

On behalf of  rakesh_dube at HOTMAIL.COM...
 
 
>Hi  Arnoud,
>I configured the Lotus Notes Integration, as per configuration is concerned
>it is not difficult.
>
>If you want to execute the Decision task then it is ready made solution ,
>but if u need to create Webform then you have explore more. I am also in
>exploring customized webflow  for the Purchase requisition and HR related
>webflow .
>
>Outlook configuration is MAPI configuration  , where we are calling the SAP
>Gui from outlook mail box but in the Lotus Notes Integration by SAP  I am
>still exploring option to call GUI .
>
>I worked with the  LN SAP workflow connector by Lotus which is simmillar to
>the MAPI where you can call the SAP GUI like outlook .
>
>Let me know if u need more detail.
>Thanks
>Rakesh
>Webflow/ITS Consultant
>Andersen Consulting
>
>
>
>
>
>
>>From: "Van Heerde, Arnoud" <arnoud.van.heerde at sap.com>
>>Reply-To: "SAP Workflow Users' Group" <SAP-WUG at MITVMA.MIT.EDU>
>>To: SAP-WUG at MITVMA.MIT.EDU
>>Subject: Lotus Notes integration
>>Date: Tue, 15 May 2001 18:07:12 +0200
>>
>>Hi Everybody,
>>
>>Does anybody have suggestions on the installation of the free SAP version
>>of
>>Lotus Notes integration? If I just want to execute my work items on-line in
>>Lotus Notes, how much time will it take to make this work? Is it as simple
>>as the Outlook integration?
>>Any tips, tricks, dos and don'ts regarding this will be welcome.
>>
>>
>>Thanks in advance.
>>
>>Arnoud van Heerde
>>
>>
>>
>>-----Original Message-----
>>From: Rickayzen, Alan
>>Sent: Monday, April 23, 2001 5:59 AM
>>To: SAP-WUG at MITVMA.MIT.EDU
>>Subject: Re: Execute workitem from Lotus Notes (no SAP user)
>>
>>
>>Rakesh,
>>The Lotus Notes integration downloadable from Lotus does require the LN SAP
>>Connector and this does cost money.
>>
>>However, the SAP version, not only offers additional features BUT ALSO IS
>>FREE. All the software comes on the GUI CD. You DO NOT HAVE TO BUY THE LN
>>SAP Connector.
>>
>>Kind regards,
>>
>>Alan Rickayzen
>>SAP AG
>>
>>-----Original Message-----
>>From: Rakesh Dube [mailto:rakesh_dube at pacific.net.sg]
>>Sent: Freitag, 20. April 2001 08:34
>>To: SAP-WUG at MITVMA.MIT.EDU
>>Subject: Re: Execute workitem from Lotus Notes (no SAP user)
>>
>>
>>Hi ,
>>We also have problem related  to Lotus Notes and work item but different
>>nature
>>Actully we configured the Purchase req. and purchase order workflow
>>My client want to approve the PO/PR from Lotus Notes
>>
>>We demostrated the Workflow connector to him , he was happy but problem is
>>only
>>2 approver are there and LN SAP connector(Software) is costing him around
>>10K S$
>>As per him this is very high cost for 2 user.
>>
>>Can any one suggest some other alternatives method to approve workitem from
>>LN
>>
>>Thanks
>>Rakesh
>>
>>
>>
>>
>>
>>
>>Kjetil Kilhavn wrote:
>>
>> > Although Alan and Jocelyn advice you from doing this what you are really
>>asking
>> > is whether it is possible, and if so how it can be done. I won't say the
>>advice
>> > against doing it are bad, because I haven't thought much about those
>>aspects -
>> > but I agree that you need to do a lot of the authorisation checking
>>yourself.
>> > Just because something isn't always a good idea that doesn't necessarily
>>imply
>> > it is never a good idea. If you can live with it, then here are some
>> > suggestions.
>> >
>> > You can do this by using the integration tools from Lotus. There are two
>>of
>> > them, one called the SAP connector (I think) and the other called LSX
>>for
>>SAP
>> > R/3 RFC.
>> >
>> > We have until now used the LSX for integration (not your scenario), and
>>it
>>has
>> > worked OK with SAP version 3.1, 4.0 and 4.5. With 4.6 we have
>>encountered
>>a
>> > problem, so we will not be using it anymore. However, since our problem
>>was
>> > related to starting the GUI, you can possibly still use that solution.
>>Note that
>> > Lotus wants to phase it out, so support is limited.
>> >
>> > Checked the internet pages, it the LSX and then "Lotus Enterprise
>>Integrator or
>> > Domino Enterprise Connection Services with the Domino Connector for SAP
>>R/3".
>> > See their pages at
>> > http://lotus.com/products/eibu_knowbase.nsf/eipages/homeconsap
>> >
>> > The demo of the connector focuses on field mapping. The nice thing about
>>the LSX
>> > is that the LotusScript extensions give you a fair amount of control.
>>You
>>could
>> > e.g. first call a function to do authorisation checking, and then if
>>that
>>was OK
>> > call a function to do the desired processing. Thereby you would avoid
>>the
>> > problem Jocelyn mentioned about the workflow continuing even if the user
>>wasn't
>> > authorised.
>> >
>> > Another option (to hide password etc also from those who have designer
>>access in
>> > Notes) is to call an executable program from your Notes form (or
>>whatever)
>>and
>> > use a C++ program to do all the communication towards SAP. I suppose SAP
>>keeps
>> > updating their C++ toolkit to support every release. It has some nice
>>classes,
>> > so if you have some developers with a fair C++ knowledge they should be
>>able to
>> > hatch the egg here.
>> >
>> > I'd recommend calling your own functions in SAP from Notes (or a C++
>>program),
>> > and then in those functions do the magic. Then the code outside SAP
>>would
>>be
>> > fairly small.
>> > --
>> > KjetilK
>> >
>> > From:  "Dart, Jocelyn" <jocelyn.dart at sap.com>@MITVMA.MIT.EDU> on
>>20.04.2001
>> >        01:44
>> >
>> > Please respond to "SAP Workflow Users' Group" <SAP-WUG at MITVMA.MIT.EDU>
>> >
>> > Sent by:  SAP Workflow <Owner-SAP-WUG at MITVMA.MIT.EDU>
>> >
>> > To:    SAP-WUG at MITVMA.MIT.EDU
>> > cc:     (bcc: Kjetil Kilhavn)
>> >
>> > Subject:  Re: Execute workitem from Lotus Notes (no SAP user)
>> >
>> > Hi Flavio,
>> > I've been through this discussion with another customer.
>> > I can only support Alan's advice, i.e. PLEASE DO NOT DO THIS!!!
>> > Just because something is technically possible, doesn't mean it's a good
>> > idea.
>> >
>> > Using a generic user to send back the workitem results is very dangerous
>> > from a
>> > security standpoint.  Even if you are able to record who sent the mail,
>>how
>> > often
>> > will that log be checked?  Given that the executed workitem will
>>continue
>> > the workflow
>> > immediately the results are received, even if you do find an
>>unauthorised
>> > person
>> > has sent the results, how will you catch it in time?  And how are you
>>going
>> > to reverse what's happened?
>> > Especially if there is a monetary or contractual flow on?
>> >
>> > The classic scenario to explain worst case:
>> > a) Authorised person receives email with executable workitem attachment
>> > b) Authorised person needs more info before making decision, so forwards
>> > copy of workitem
>> > with request for more info back to the initiator
>> > c) Initiator is now able to execute the workitem attachment - i.e.
>>approve
>> > their own stuff!!!
>> >
>> > If it's the licensing that's the issue, suggest you ring your local SAP
>> > helpdesk
>> > and get someone to discuss the licensing issue with your account manager
>>at
>> > SAP.
>> > If you are on a mySAP licence it may not cost any extra (i.e. it may
>>already
>> > be
>> > included in your current licensing agreement), even if you are on an
>> > old licence these are minimal users and should attract a minimal cost.
>> > But you have to talk to the licensing experts on this.
>> > Regards,
>> >         Jocelyn Dart
>> > Consultant (BBP, Ecommerce, Internet Transaction Server, Workflow)
>> > SAP Australia
>> > Email jocelyn.dart at sap.com <mailto:jocelyn.dart at sap.com>
>> > Tel: +61 412 390 267
>> > Fax: +61 2 9935 4880
>> >
>> > -----Original Message-----
>> > From: Flavio Oliveira [mailto:oliveiraflavio at hotmail.com]
>> > Sent: Friday, 20 April 2001 6:49 AM
>> > To: SAP-WUG at MITVMA.MIT.EDU
>> > Subject: Re: Execute workitem from Lotus Notes (no SAP user)
>> >
>> > Alan:
>> >
>> > The problem is that I have some users that will use SAP very
>>sporadically
>> > and, some times, they are not locally at our site. Is not interesting
>>for
>>us
>> > to have specific SAP user id's for this kind of sporadicaly users.
>> >
>> > That is why we are trying to use lotus notes id's.
>> >
>> > The problems with log information we can try to solve by putting the
>>notes
>> > id as the user who has realy approved the document. I know that this is
>> > possible only by changing standard SAP and we will have to decide what
>>is
>> > better: either create SAP users for all involved people or try to use
>>the
>> > lotus notes solution (with all the inconvenient that we know that
>>exist).
>> >
>> > I would appreciate any suggestion.
>> > Thank you very much.
>> > Flavio.
>> >
>> > >From: "Rickayzen, Alan" <alan.rickayzen at sap.com>
>> > >Reply-To: SAP Workflow Users' Group <SAP-WUG at MITVMA.MIT.EDU>
>> > >To: SAP-WUG at MITVMA.MIT.EDU
>> > >Subject: Re: Execute workitem from Lotus Notes (no SAP user)
>> > >Date: Thu, 19 Apr 2001 14:32:13 +0200
>> > >
>> > >Flavio,
>> > >The problem is that e-mails can be forwarded to anyone and by providing
>>a
>> > >generic mechanism you completely lose control over who-does-what in the
>>SAP
>> > >backend system. It would be like creating a user with no password
>>control
>> > >whatsoever.
>> > >
>> > >You also lose all accountability in the different workflow logs.
>> > >
>> > >Why do it via e-mail rather than using the Web Inbox which everyone can
>> > >access (via their user id and access control)?
>> > >
>> > >It would help if you could paint the exact scenario.
>> > >
>> > >Alan Rickayzen
>> > >SAP AG
>> > >
>> > >-----Original Message-----
>> > >From: Flavio Oliveira [mailto:oliveiraflavio at hotmail.com]
>> > >Sent: Donnerstag, 19. April 2001 14:23
>> > >To: SAP-WUG at MITVMA.MIT.EDU
>> > >Subject: Execute workitem from Lotus Notes (no SAP user)
>> > >
>> > >
>> > >I know that is possible to send a notification from workflow to an
>>internet
>> > >email address.
>> > >
>> > >But is it possible to execute a workitem from this internet address and
>>use
>> > >some generic SAP user to actually update the data on SAP?
>> > >
>> > >Thanks.
>> > >Flavio.
>> >
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