Scheduled batch archiving of workitems using SARA

[Sorin Stancu]

Jim,
 
What you need for the variant is a 'selection variable' for your date field:
when you create a variant, at the 'Save' screen you have an option to define a
field as a 'Selection variable'. Then if you push the 'Selection variable'
button, you will be able to define a date variable the way you want: select D
(Dynamic date calculation) and choose from the the list (F4) 'Current date +/-
??? days'. Then you'll be able to add/substract the number of days you want from
the date you run the program.
Sorin
 
 
 
 
 
 
David Weston <weston at clockwork.ca> on 2000-11-30 10:15:21 PM
 
Please respond to SAP Workflow Users' Group <SAP-WUG at MITVMA.MIT.EDU>
 
To:   SAP-WUG at MITVMA.MIT.EDU
cc:    (bcc: Sorin Stancu/CAC)
 
Subject:  Re: Scheduled batch archiving of workitems using SARA
 
 
 
Remember that RSWWWIDE deletes the workitems and does not archive them.
The report RSWWCIDE should only be used to remove type C workitems and
use the SARA object to archive the rest. I'll think about the variant issue
and get back to you.
 
Cheers
Dave
 
-----Original Message-----
From: SAP Workflow [mailto:Owner-SAP-WUG at MITVMA.MIT.EDU]On Behalf Of
Ranganathan, Jeeva
Sent: Thursday, November 30, 2000 8:03 PM
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Re: Scheduled batch archiving of workitems using SARA
 
 
Hello Jim Swain
You can use the report program RSWWWIDE for archiving the
workitems(including attachments and it dependent workitems). The report
RSWWHIDE deleting the workitem history. Please refer the oss note 49545 for
further details.
Jeeva
SAP Asia Pte Ltd
Singapore
 
-----Original Message-----
From: Jim Swain [mailto:jimswain at ix.netcom.com]
Sent: Friday, December 01, 2000 8:41 AM
To: SAP-WUG at MITVMA.MIT.EDU
Subject: Scheduled batch archiving of workitems using SARA
 
 
I am in the process of implementing workflow archiving on version 4.5B
using the SARA transaction.  So far everything is working fine in our
development environment, where we are individually starting each
archive, modifying the variant each time.  The goal, however, is to set
this up as a batch process in production (after initial clean-up of old
workflows, of course).  I can use SARA to schedule a start date/time and
a period (monthly) for the batch job but there seems to be no provision
to automatically update the archive program variant with a new value for
the actual end date before the scheduled job runs each month.  I would
like for the actual end date value of the variant to contain a date of
60 days prior to the batch job run date, in order to archive only
workflows that have been completed for over 60 days.
What is the correct way to automatically update this variant each month,
or is this just not a valid use for SARA?  If not, what is the correct
way to configure  scheduled batch archiving for workflow?  I did attend
the workflow archiving presentation at the ASUG group meeting in Tampa,
but I don't recall this particular issue being discussed.
 
Thank you in advance for any input you can provide.
 
Jim Swain
FPL