[Corrected] Final Reminder - Nomination deadline is today! MIT PDA General Elections 2017-2018

Wed Sep 13 16:58:22 EDT 2017

*On behalf of the MIT-PDA Election Committee...*

*CORRECTION: All nominations and statements are due today, Wednesday,
September 13!*

Dear Postdocs,

*The general elections for the MIT Postdoctoral Association (MIT-PDA)
officers positions will take place on Monday 9/18/17 at 1:30pm in the Koch
Institute room 76-156.*

*Interested in running? *Continue reading the sections below detailing the
(1) eligibility requirements, (2) roles and responsibilities of each
officer position, and (3) election procedures. To run, submit a candidate
nomination form *here
<https://docs.google.com/forms/d/e/1FAIpQLScSPp-szk55iaYygcrHoR3APEPnKzC8rQMlV3DE7E02toaTRw/viewform>
*by
*Wednesday 9/13/17* and send your statement (see eligibility requirements
below) in an email by *Wednesday 9/13/17* to pda-elections at mit.edu. Note:
there will be a MANDATORY training workshop for newly elected officers on
9/21/17 from 12-5pm

*We still need nominees for Vice President and Recording Secretary, as well
as chairs for the IT, Orientation, Human Affairs, and Alumni committees.*

*Not interested in running? *We still encourage you to attend and vote! All
MIT postdocs are members of the MIT PDA and therefore can nominate
candidates for office and vote at general elections. Continue reading the
sections below detailing the roles and responsibilities of each officer
position and the election procedures.

If you are interested in being part of the Election Committee and helping
out on the day of the elections, please email *pda-elections at mit.edu*
<pda-elections at mit.edu>.

If you have any questions regarding the election, especially regarding
candidate eligibility, please email *pda-elections at mit.edu*
<pda-elections at mit.edu>.

*Candidate Eligibility Requirements*

   -

   Candidates must be physically present at the General Elections.
   -

   Candidates must have an appointment at MIT of Postdoctoral Associate or
   Postdoctoral Fellow.
   -

   Candidates will be required to send a statement (<400 words) describing
   their qualifications and interest in the position. Candidate statements
   will be compiled and shared via email to MIT postdocs in advance of the
   elections. Statements must be submitted to *pda-elections at mit.edu
   <pda-elections at mit.edu>* by 9/13/17.
   -

   Candidates running for President must have previously served as an MIT
   PDA Officer for a minimum of 60 days or attended a minimum of one third of
   all PDA monthly Meetings within a 12 month period immediately preceding the
   election.

Link to MIT PDA Constitution
<https://pda.mit.edu/wp-content/uploads/2013/08/CONSTITUTION-OF-THE-MIT-POSTDOCTORAL-ASSOCIATION-Ratified-April-10-2017.pdf>

Link to MIT PDA Bylaws
<https://pda.mit.edu/wp-content/uploads/2013/08/BYLAWS-OF-THE-MIT-POSTDOCTORAL-ASSOCIATION-Ratified-April-10-2017.pdf>

*Note: there will be a MANDATORY training workshop for newly elected
officers on 9/21/17 from 12-5pm. If you have any questions regarding
candidate eligibility, please email pda-elections at mit.edu
<pda-elections at mit.edu>.*

*MIT PDA Officer Position Details*

*Executive Board Members*

*President*

The President of the PDA is responsible for representing the Postdocs of
MIT at both an institution and national level. The President is in charge
of chairing PDA meetings and general supervision of PDA affairs including
managing the Committees.  The President must ensure that the association is
working to fulfill the mission of providing support to the postdocs at MIT.

*Vice President*

The Vice President assists and works closely with the President of the PDA.
The VP is in charge of chairing meetings and assuming other
responsibilities of the President when the president is absent (which is
not uncommon given the short appointments and busy schedules of Postdocs).
The VP can also assist with the management of Committees, interactions with
Institute representatives, and the carrying out of PDA aims.

*Treasurer*

The Treasurer's primary duty is to maintain accurate accounting of the
PDA's various committees and funds in order to help establish a budget for
each committee and to keep the PDA financially viable.

*Corresponding Secretary*

The Corresponding Secretary is in charge of the PDA’s correspondence, which
involves answering and forwarding all emails and keeping the postdoc
community informed about events through the weekly newsletter.

*Recording Secretary*

The Recording Secretary is a member of the PDA board of directors who
actively participate in PDA decision making. Primary responsibilities of
the recording secretary include keeping the detailed minutes of PDA
meetings and maintaining all the PDA records in a timely and orderly
fashion.

*Standing Committee Chairs*

*Advocacy Committee Chair*

The advocacy committee advocates for the rights and benefits of all
postdocs at MIT. The chair listens and respond to postdocs on advocacy
issues that are important to them. The chair communicates with the key MIT
administration nodes of MIT including, the office of the vice president for
research (VPR), central HR, departmental HR, MIT work-life center,
International scholars office (ISCHo), Benefits office, Payroll office, and
relevant Faculty.

*Professional Development Committee Chair*

The role of the Professional Development Committee is to help all postdocs
in shaping their careers by organizing career-building workshops, research
symposiums, industry ventures, etc.

*Community Building Committee Chair*

The objective of the Community Building Committee is to ensure active
participation and involvement of all the postdocs with rest of the MIT
community and beyond. We organize several events throughout the calendar
year to facilitate an environment where postdocs can come out of their
regular work schedules and get to know their fellow postdocs.

*IT/Information Flow Committee Chair*

The IT Committee sets up efficient communication and publicity systems
(i.e. Email Listserv, LinkedIn, Twitter, and Facebook groups, etc.),
maintains and up-to-date internet site of resources and information, and
establish consistency and continuity in the mission, organization, and
conduct of the PDA.

*Alumni Committee Chair*

The Alumni Committee contributes to the effort to streamline MIT Alumni
Association's Infinite Connection (IC) sign up, and then to promote it
widely to postdocs. Its purpose is to build the whole area of postdoc
alumni, create communications and events in these areas, and maximize the
IC resource for postdocs.

*Fundraising Committee Chair*

The Fundraising Committee works with businesses and organizations to
generate additional funds to support PDA activities. A key
revenue-generating event is a vendor fair held in the early spring.

*Human Affairs Committee Chair*

The Human Affairs Committee promotes inclusion, respect, and fair treatment
of all postdocs within the MIT community. This is achieved by  planning
events, such as the monthly coffee hour. The HA Chair participates in and
promotes health and wellness programs, advertises these resources to
postdocs, and works with the administration to improve current programs.
The HA chair also represents the postdoctoral community as a member of the
MIT Committee on Race and Diversity.

*Orientation Committee Chair*

The Orientation Committee is in charge of coordinating the PDA Orientation
for new Postdocs. Additional duties include collecting survey results to
better understand the concerns of incoming postdocs and providing feedback
to the PDA and HR about any such concerns.

*The Postdoc Initiative Grants (PInG) Committee Chair*

The Postdoc Initiatives Grant (PInG) Committee oversees the solicitation
and selection of awards to seed the funding of new initiatives to benefit
the postdoc community. The PInG Committee Chair is also responsible for
being the point person for all ongoing and new PInG initiatives.  Previous
initiatives include: Postdoc Organization for Women Engaged in Research
(POWER), Postdoc Yoga, Glimpse: the postdoc podcast, Postdoc Zumba, and
Postdoc Running Group.

*Sports Committee Chair*

The Sports Committee of the PDA is building a vibrant, welcoming community
for MIT postdocs through sports and social events. We organize pick-up
games (volleyball, soccer, basketball…) open to anyone, regardless of their
skill level, followed by socials that usually involve free food. Over last
year, the Sports Committee organized weekly Sports & Pizza Thursdays.

If you want more information about the roles and responsibilities of the
different officer positions, please attend the PDA General Meeting on
9/11/17 in E25-401. Officers will be presenting a final report of their
activities during 2016-2017.

*More information is also available at the PDA Website
<https://pda.mit.edu/>.*

*Election Procedures*

   -

   Attendees will be required to bring their MIT ID to ensure their status
   as MIT Postdocs.
   -

   Candidates will give a 2-3 minute speech about their interest and
   qualifications for the position.
   -

   Candidates may be requested to answer questions.
   -

   Candidates must secure a majority of votes to be elected.
   -

   Election procedures will be enforced by and are at the discretion of the
   Election Committee and the Election Committee Chair.
   -

   More specific details regarding election procedures will be announced
   soon.

*To run, s**ubmit a candidate nomination form **here*
<https://docs.google.com/forms/d/e/1FAIpQLScSPp-szk55iaYygcrHoR3APEPnKzC8rQMlV3DE7E02toaTRw/viewform>*
by
Wednesday 9/13/17!*
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