[Habitat Exec] [ASA-Official] 2013 Midway Application Open & Time Change; Group Recognition Deadline; Room Access Reset

Wed Aug 14 15:50:49 EDT 2013

Hey all,

I'll be in town but I have family coming in so I can't make any commitments.

Farrah Sabouni
________________________________
From: mit-habitat-exec-bounces at MIT.EDU [mit-habitat-exec-bounces at MIT.EDU] on behalf of Camille A DeJarnett [camilled at MIT.EDU]
Sent: Monday, August 12, 2013 9:17 AM
To: Habitat for Humanity Exec
Subject: Re: [Habitat Exec] [ASA-Official] 2013 Midway Application Open & Time Change; Group Recognition Deadline; Room Access Reset

Hi all,

I've only heard from Natasha so far and it will be pretty difficult for her to hold down the fort by herself. Whether you will be in town or away, I'd like to hear from you! I will be mostly without internet starting this Saturday, so get back to me or Will as soon as you can.

Hope you're all ending your summers well!

-Camille

On Aug 1, 2013, at 1:09 PM,  wrote:

Hey guys,

Fall Midway is going to be on Friday, August 30th. I will still be out of the country, but this is a great event to get to know the new freshmen so if you will be in town please tell me and Will in the next week.
By the way, this weekend as well as between August 17th and 31st, my internet access will be very limited if I have it at all. Just so you all know.

-Camille

On Aug 1, 2013, at 2:23 AM, Emily A. Moberg wrote:

Dear Student Group Leaders,

Please take note of the following announcements:
(1) Fall Midway Application Now Open (Submit by 8/21/2013 at 5pm) & Time Change
(2) Group Recognition Deadline (9/15/13)
(3) Room Access Reset
(4) REMINDER: First Year Summer Mailing (Late Entries Still Accepted)
(5) REMINDER: 2013 Recruitment Rules Changed

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(1) Fall Midway Application Open (due 8/21/2013)

The ASA is now accepting applications for Orientation Midway space and performance times. The Midway is on Friday, August 30th from *2:30PM-4:30PM*. Please note the time change.

By signing up for a booth, you are committing to have it staffed the entire time. Please note the following:

  *
If your booth is not staffed *at any point* during that 2 hour period, your group may be fined $25.
  *
Additionally, groups are required to stay within arms’ reach of their table at all points and may be fined $50 for non-compliance.
  *
Groups are required to be checked in by 2:10pm; groups that are late may be fined $25.
  *
Groups will be allowed to access the space starting at 1:45pm. If your group cancels less than 24 hours before the Midway, your group may be fined $50.

Applications for Midway space and performance times are due by August 21, 2013 at 5PM EDT. We will release the allocations of space and performance times by August 26, 2013. We cannot guarantee all groups space, although we will do our best to accommodate as many groups as possible.

The Midway application can be found at <https://docs.google.com/forms/d/1Zj63Z45MMjrhIJvwVoUvRj5qBQxoeXMy1opX4RapLOU/viewform>.

Please contact <asa-midway at mit.edu<mailto:asa-midway at mit.edu>> if you have any questions.

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(2) Group Recognition Fall Cycle Deadline (9/15/2013)

The next group recognition cycle is September 15, 2013 at 11:59PM EDT. Those who are interested in applying for a new student group should apply at http://web.mit.edu/asa/start/index.html.

If you have any questions, please contact <asa-groups at mit.edu<mailto:asa-groups at mit.edu>>.

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(3) Room Access Reset

As of now, all of the signatories listed in the ASA Database who have access to lockers and offices have been updated by the Campus Activities Complex (CAC). All old signatories have been wiped clean.

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(4) REMINDER: First Year Summer Mailing

The First Year Summer Mailing is a great opportunity to reach out to the incoming freshmen and first-year grad students! Fill out your group’s entry at <https://asa.mit.edu/fysm/submit/select/>. Incoming students will be sent a link to all of the submitted entries before they arrive on campus to virtually explore the student groups on campus.

Late entries will continue to be accepted. Students will begin receiving the electronic mailing in the next couple of days, and will peruse the entries throughout August. If you have questions or concerns about the First Year Summer Mailing, please email <asa-fysm at mit.edu<mailto:asa-fysm at mit.edu>>.

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(5) REMINDER: Recruitment Rules Have Changed

*Please note that this is not an update from our last announcement, but rather just a reminder.*

The recruitment rules for 2013 have been finalized. We encourage you to carefully read the full text, which is on our website at <http://web.mit.edu/asa/rules/recruitment-rules.html>.

In short, the rules for summer are unchanged: new students may only be contacted if they have previously provided their contact information (such as at the CPW Activities Midway) or if they initiate contact with a group.

However, there will be no recruitment moratorium this year. As a reminder, the previous moratorium disallowed contacting incoming students and holding recruiting events during the three weeks leading up to the Fall Midway; these type of activities are no longer restricted during that period.

We would like to remind groups that while no ASA recruitment rules will apply during this period, other rules may apply. Groups should consider:

* postering rules are still in effect, as described on <http://web.mit.edu/asa/publicity/public-advertising-space.html>
* the MIT rules on harassment are always in effect, and are described here: <http://studentlife.mit.edu/mindandhandbook/policiesandprocedures/harassment>
* REX and Orientation will be taking place during this period, and space reservations may be limited
* some governing councils, like the Club Sports Council or the Panhellenic Association, may have rules that govern their members or member groups

Please also remember that this is an experiment. We appreciate any feedback on the recruitment rules to help us decide whether we repeat this experiment, including information about overly aggressive groups, ways this has helped your group, or anything else you think is relevant. We will decide whether to continue without recruitment rules based on how successful groups are at recruiting and how overwhelmed incoming students are, among other factors. We will use feedback over the summer and in a fall survey, as well as our experience, to make that determination.

*Please note that this is not an update from our last announcement, but rather just a reminder.*

---------------------------------------

Please feel free to email <asa-exec at mit.edu<mailto:asa-exec at mit.edu>> with any requests, questions, or other inquiries.

Sincerely,
The ASA Executive Board
<http://web.mit.edu/asa/about/board-members.html>

--
Emily A. Moberg
MIT / Woods Hole Oceanographic Institution
Joint Program Student
Biological Oceanography

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