[mit-habitat-exec] [ASA] Activities Midway, Faculty Advising

[asa-exec@MIT.EDU]

Dear Student Officers,

The ASA Executive Board has been busy planning for the summer projects.  We
hope the summer is treating you well.  Included in this e-mail is an important
reminder for the Activities Midway and information on faculty advisors.  Please
respond to the survey.  

Stay cool!
Your ASA Executive Board

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1. Activities Midway
2. Faculty Advisor information (+survey)
3. Postering Guidelines 
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1. Activities Midway
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The Midway will be held on Friday, September 3rd, 2004 in Johnson Athletic
Center. Remember the deadline to register for space: JULY 17th, 2004
 
Please submit answers to the following questions to <asa-midway>.

** NOTE ** You may request table space in 1/2 tables.  Due to overcrowding in 
Johnson, and the preference to maintain the Midway on one floor, preference 
will be given to groups who apply for 1/2 tables.  This is especially 
recommended for groups that like to be near one another.
 
What is the name of your group?
What is the name and e-mail of your SUMMER contact?
**For the rest of the questions, please justify why your group requires these
amenities. **

How many tables would you like at the Midway? 
Do you plan to use electricity at the Midway?
Do you plan to use ethernet at the Midway?  
Would you like for us to provide a television for you at the Midway?
Would you like to have time in the performance space?
Other miscellaneous information as to Midway preferences is also appreciated!

For more information, please refer to:
http://web.mit.edu/asa/www/Summer/midway.shtml

Please note: If you have applied through the ASA database your request has not been processed.  Please send an e-mail to asa-midway.

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2. Faculty Advising
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The Committee for Student Life, working with Dean Larry Benedict, is in
the process of creating a Faculty/Student Interaction Website.
Hopefully, this site will provide a supportive infrastructure that will
break down some of the barriers to faculty and student interactions.  In
its final form, this site will include helpful guidelines, interaction
ideas, and a searchable database of both faculty and student groups.
This database will allow faculty members to identify student groups who
are interested in having faculty participants or advisors; it will also
allow students or student groups to find and contact willing faculty
members who have similar interests to their own.  We're looking for
student groups that are interested in having faculty participants or
advisors to begin populating the database.  Please send a group
description, contact information, meeting times, and whether you would
like an advisor, participants, or both to <asa-president at mit.edu>.  Thank you.

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3. Postering Guidelines
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Please be respectful of others' bulletin boards. 

General rules:
ONE POSTER PER EVENT PER BOARD
Poster only in designated spaces
MIT groups have priority
You must include the sponsoring party and contact information
You must date your posters

What you CAN do:
Use flat flyers up to 22" x 17"
Poster over repeated flyers
Poster over flyers of past events
Poster over non-MIT flyers if the boards are full

What you can NOT do:
Never, ever, tear down other posters; poster over them, if applicable
above,
but do not tear them down
Never poster outside designated areas
Don't poster over current flyers

Campus Activities Complex Guidelines

In addition to the ASA guidelines, additional guidelines have been
established by the Campus Activities Complex (CAC) with respect to advertising
of events in which alcohol is to be present. These guidelines may be found at
 
http://web.mit.edu/campus-activities/guidebook/new/page0058.htm

Contact the ASA Execboard if you want to report any violations or have
any questions or comments.
 
Sanctions 
The ASA has established the following sanction mechanism:
 
For anything other than postering outside designated areas, groups will
receive a warning.
 
After a warning, or for postering outside of designated areas, the ASA
will use the following fine structure:
 
1st offense: $25.00
2nd offense: $50.00
3rd offense:$100.00

The fine doubles with each subsequent offense during each term.

Teardown Policy
 
Officially, posters are torn down by Facilities personnel every Thursday
at midnight. The actual teardown time will vary depending on staffing that
evening, the route that they travel through the Institute, and whether
other duties interfere.

*****************************************************************************
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This email was sent by the ASA Executive Board to the officers of all MIT
Student Activities.  The ASA Executive Board moderates these mailings.
If you have questions about its contents please contact <asa-exec at mit.edu>.

You received this e-mail because you were listed as an officer of an MIT
Student Activity.  The recipients are generated automatically from
the Officer Email List of each student group, as stored in each group's
ASA_Info file.  To update the name of this list and other information
about a group, an officer of the student group can type 'setup asa' from
an Athena prompt.  To update individual members of a list the list
administrator must use 'blanche' or 'listmaint' in Athena, or access
    http://web.mit.edu/moira
with MIT certificates.  The ASA does not have direct control over the
individual memberships of officer's mailing lists.

The table below indicates which lists your username is in.  If you received
this e-mail in error please contact the current officers of the groups
listed.

Username        Officer's List       Group Name
---------------|--------------------|-------------------------------------------
mit-habitat-exec at mailman.mit.edu              mit-habitat-exec     Habitat for Humanity