[mit-habitat-exec] [ASA] Office space allocations, MIT Event Calendar

[asa-exec@MIT.EDU]

Dear Student Activity Officers,

As the semester draws to a close, there's some information that needs to
be passed along to you all. There are office space announcements and we
would also appreciate your feedback on the MIT Events Calendar.

~ The ASA Executive Board

 

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1.      Office space announcement

2.      MIT Events Calendar Questionnaire

3.      Postering rules
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1.  Office space announcement
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The following is an ordering of groups based upon their request for
office space. Groups are divided between those with space and those
without space. Groups with existing space are ranked 1, 2 and 3.

* List 1 will retain their current space and office with a possibility
of increasing space (A group's roommate(s) may change; however, the
number of roommates will not. Any group on this list will not have its
space altered by the Board during this year's re-rooming process, or the
Board will get the group's permission before moving to a smaller or
worse space).

* List 2 will retain some space, but may be moved to a different space
than they currently occupy. This includes groups that may be receiving
one or more additional roommates, as well as groups that may be moved to
a new office, smaller than their current office.

* List 3 groups have a possibility of losing all of their space. Groups
in this category include those who currently have office space but did
not re-request office space.

Groups without current office space have been placed into one of three
categories A, B, or C indicating priority level. All groups in Category
A will receive space before any group in Category B, and all groups in
Category B will receive space before any group in Category C.

Specific notes are included in parentheses following the group.  If you
think you applied for space but don't show up on one of these lists,
send mail to asa-rooming as soon as possible.

List 1:

A cappella studio
American Medical Student Association
Anime Club
Assassin's Guild
Black Graduate Student Association
BrainTrust
Campus Crusade for Cthulu
Caving Club
Chorallaries
Cycling Club
Dance Troupe (for space in the Small Activities Office)
Filipino Students Association (SAO)
MIT FIRST
Folk Dance Club (SAO)
Gilbert and Sullivan Players
Go Club (SAO)
Graduate Students Council
Guild of Bellringers (SAO)
Hawaii Club (SAO)
Hellenic Students (SAO)
Imobilare (SAO)
Laboratory for Chocolate Science
LGBT Societies office
LSC
Objectivist Club (SAO)
Oori (SAO)
Pagan Students
Plush Daddy Fly (SAO)
Pro-Life (SAO)
Radio Society
Science Fiction Society
Scuba Club
SAVE (SAO)
Societo por Esperanto (SAO)
Strategic Games Society
Technique
Tech Squares (SAO)
Toons (SAO)
UHF Repeater Association
Western Hemisphere Project
WMBR

 

List 2:

AID-Boston
Alpha Phi Omega
ARCTAN
Association of Student Activities
Association of Taiwanese Students
Brazilian Students Association
Chinese Student Club
Chinese Student and Scholar Association
Concert Band
Counterpoint
Cross Products
Dance Mix Coalition
Debate Team
Dormcon
Educational Studies Program
European Club
Interfraternity Council
International Students Association
Japanese Society of Undergraduates
Lion Dance
Marching Band
Mars Society
MIT Undergraduate Research Journal
Outing Club
Panhel
Rune
SANGAM
SEDS
Shakespeare Ensemble
The Tech
The Thistle
Undergraduate Association
Vietnamese Students Association
Voo Doo
 

List 3:
AISES
Asian Pacific American Caucus
Greens
Hong Kong Student Society
Lebanese Club


List A:
The following groups are ranked 'A' for office space:

Asian American Association
Best Buddies
Design That Matters
Dramashop
Engineers Without Frontiers
How to Get Around MIT
Living Group Council

 

List B:
The following are ranked 'B; for office space:

Arab Student Organization
Bhangra
Chamak
Japanese Association of MIT
Lindy Hop Society
Mocha Moves Dance Squad
Organization of Serbian Students
Romanian Student Association
VaNTH Student Leadership Council

 

 

List C:
The following are ranked 'C' for office space

Alpha Chi Sigma
Club Francophone
E33
Sloan Undergraduate Management Association
Thai Students at MIT

 

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2. MIT Events Calendar Questionnaire
----------------------------------------------------

Please reply to this message, keeping the subject intact, and respond to
the following survey questions:

1. How do you generally develop posters? What format on your computer
(jpeg, gif, etc.)?

2. What do you like or dislike about events.mit.edu?

3. How could we make the on-line site more useful to you?

4. When postering around campus, what locations are most beneficial to
you?

5.  How often do you poster?

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3.  Postering policy
--------------------------

General rules:
ONE POSTER PER EVENT PER BOARD
Poster only in designated spaces
MIT groups have priority
You must include the sponsoring party and contact information
You must date your posters

What you CAN do:
Use flat flyers up to 22" x 17"
Poster over repeated flyers
Poster over flyers of past events
Poster over non-MIT flyers if the boards are full

What you can NOT do:
Never, ever, tear down other posters; poster over them, if applicable
above,
but do not tear them down
Never poster outside designated areas
Don't poster over current flyers

Campus Activities Complex Guidelines

In addition to the ASA guidelines, additional guidelines have been
established by the Campus Activities Complex (CAC) with respect to advertising
of events in which alcohol is to be present. These guidelines may be found at
 
http://web.mit.edu/campus-activities/guidebook/new/page0058.htm

Contact the ASA Execboard if you want to report any violations or have
any questions or comments.
 
Sanctions 
The ASA has established the following sanction mechanism:
 
For anything other than postering outside designated areas, groups will
receive a warning.
 
After a warning, or for postering outside of designated areas, the ASA
will use the following fine structure:
 
1st offense: $25.00
2nd offense: $50.00
3rd offense:$100.00

The fine doubles with each subsequent offense during each term.

Teardown Policy
 
Officially, posters are torn down by Facilities personnel every Thursday
at midnight. The actual teardown time will vary depending on staffing that
evening, the route that they travel through the Institute, and whether
other duties interfere.
 

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*****************************************************************************
This email was sent by the ASA Executive Board to the officers of all MIT
Student Activities.  The ASA Executive Board moderates these mailings.
If you have questions about its contents please contact <asa-exec at mit.edu>.

You received this e-mail because you were listed as an officer of an MIT
Student Activity.  The recipients are generated automatically from
the Officer Email List of each student group, as stored in each group's
ASA_Info file.  To update the name of this list and other information
about a group, an officer of the student group can type 'setup asa' from
an Athena prompt.  To update individual members of a list the list
administrator must use 'blanche' or 'listmaint' in Athena, or access
    http://web.mit.edu/moira
with MIT certificates.  The ASA does not have direct control over the
individual memberships of officer's mailing lists.

The table below indicates which lists your username is in.  If you received
this e-mail in error please contact the current officers of the groups
listed.

Username        Officer's List       Group Name
---------------|--------------------|-------------------------------------------