[Dspace-general] Dspace for archival records

[MacKenzie Smith]

On behalf of Elizabeth Kaplan...

-------- Original Message --------

>Date: Mon, 12 Mar 2007 14:34:29 -0500
>To: dspace-general at MIT.EDU,
>From: Elisabeth Kaplan <kapla024 at tc.umn.edu>
>Subject: Dspace for archival records
>
>Ernie,
>
>Unfortunately there's not a whole lot of experience to draw on, for a 
>variety of reasons. But I suspect that will change -- I know of a handful 
>of university archivists who are currently involved in IR planning at the 
>institutional level. So hopefully there will be some useful models before 
>too long.
>
>In the meantime -- as you probably know, Kansas has done a very nice job 
>with state records that are analogous to the  scholarly output you mention 
>(things like annual reports, newsletters, etc.). 
>http://www.kspace.org/  Dspace works very well for this type of 
>content.  And of course many universities are populating their Dspace 
>instances with theses and dissertations.
>
>At Minnesota one of our central reasons for launching an IR was (in 
>addition to capturing and providing access to faculty output) was to see 
>if we could do the same with the types of material that traditionally hav 
>come to the University Archives but are now born digital. Our "University 
>Digital Conservancy" will include Dspace IR and SR instances (as well as a 
>few other back ends for providing access to archived websites, our blog 
>system, etc.). At the moment we're following the Kansas model with some 
>publication-like content (annual minutes of the Board of Regents), but 
>we're also experimenting with a set of planning documents that is more 
>akin to a "real" archival collection and a few others.
>
>The program is still very much a pilot right now, but we hope to be able 
>to share an announcement with this list soon and will look forward to comments.
>
>Beth
>
>********
>Elisabeth Kaplan
>University Archivist
>Co-director, University Digital Conservancy
>
>University of Minnesota
>218 Elmer L. Andersen Library
>222 - 21st Avenue S., Minneapolis, MN 55455
>
>tel 612 626 8191 | fax 612 625 5525 | kapla024 at umn.edu
>
>
>
>>----------------------
>>
>>Message: 2
>>Date: Mon, 12 Mar 2007 08:20:48 -0700
>>From: "Ernie Dornfeld" <Ernie.Dornfeld at Seattle.Gov>
>>Subject: [Dspace-general] Use of DSpace for managing archival records?
>>To: <dspace-general at mit.edu>
>>Message-ID: <45F50D60020000C700003E77 at SEAGOV1.ci.seattle.wa.us>
>>Content-Type: text/plain; charset=US-ASCII
>>
>>We are investigating using DSpace as a respository for institutional
>>records.  The proposed scope right now includes documents created in the
>>work of public officials, including MS Office documents, PDF files,
>>graphics, audio and video, (but not e-mail at this time).
>>
>>This seems to differ somewhat from the more common use of DSpace as an
>>IR in the sense of providing access to pre-prints, dissertations,
>>curriculum materials and other types of documents which are more
>>designed for dissemination of information.
>>
>>I'd like to hear from others who are doing something similar to what we
>>are thinking about, or who have given some thought to this approach.
>>
>>Ernie Dornfeld
>>Seattle City Clerk's Office
>>206-684-5175