[Dspace-general] Depositor requests for open-ended or ambiguousaccess restrictions?

[Richard Jones]

Hi Marty,

We have a procedure in our submission system code which automatically
withdraws theses that need to be protected, and writes a note into a
restrictions database table with the release date for each item.
Nightly, then, a cron job checks the table for items due for release and
automatically re-instates them where appropriate.  This code is
available as part of the Tapir, which you can get to from the link in my
sig file.  It shouldn't be too hard to pull out the relevant code and
apply it as a patch to your current system.

Cheers,

Richard
-------
Richard Jones
Information Systems Developer  + A crash reduces
Edinburgh University Library   + your expensive computer
Information Systems            + to a simple stone

e: r.d.jones at ed.ac.uk
t: 0131 651 3811

Edinburgh Research Archive: http://www.era.lib.ed.ac.uk/
Tapir on SourceForge: http://sourceforge.net/projects/tapir-eul
Theses Alive! homepage: http://www.thesesalive.ac.uk/


> -----Original Message-----
> From: dspace-general-bounces at mit.edu 
> [mailto:dspace-general-bounces at mit.edu] On Behalf Of courtois at ksu.edu
> Sent: 25 March 2005 16:41
> To: MacKenzie Smith
> Cc: Jim Ottaviani; dspace-general at mit.edu
> Subject: Re: [Dspace-general] Depositor requests for 
> open-ended or ambiguousaccess restrictions?
> 
> 
> What's the best way to handle thesis holds in Dspace if our 
> goal is to make available absolutely no information about the item?
> 
> When I set all Policies for the item to "Administrator," the 
> title is displayed in search and browse results.  If I 
> Withdraw the item, no information about the item is seen in 
> search or browse results.  I need to have the Handle or 
> internal item ID in order to reinstate the item.
> 
> Is any metadata exposed to harvesters with either of these approaches?
> 
> The goal of our Grad School is to make sure no info is 
> available on a sequestered thesis.  We've looked into the 
> option of not submitting the item at the time of graduation, 
> holding all materials offline until the hold is removed, then 
> submitting on behalf of the student (who by now is long gone 
> from campus).  This option, however, doesn't give the student 
> exposure to the online "publishing" process, and it's makes 
> us responsible for remembering "where did I put that guys 
> thesis from 3 years ago..."
> 
> Marty
> 
> Martin Courtois
> Information Technology Assistance Center
> 509 Hale Library
> Kansas State University
> Manhattan KS 66502
> Phone: 785 532-4428
> Fax: 785 532-3199
> E-mail: courtois at ksu.edu
> 
> 
> Quoting MacKenzie Smith <kenzie at MIT.EDU>:
> 
> > Hi Jim,
> >
> > Sorry this is so late.
> >
> > We get asked all the time to accept collections which 
> require access 
> > restrictions. By policy we accept only collections that can be made 
> > available in *some
> > format* to *at least the MIT community*,
> > so, for example, we would take a collection of images which were
> > off-limits
> > as long as there were thumbnails
> > available to the MIT community, or a collection of off-limit PDF
> > documents
> > as long as there were unprintable
> > versions made available to all of MIT. Of course, the vast majority
> > of
> > collections are deposited as world-readable,
> > but we don't require it.
> >
> > We don't really have a way in DSpace of dealing with 
> blackout periods 
> > (e.g. your "until I notify you" example).
> > Right now, you have to keep track of that off-line and change the
> > access
> > permissions in DSpace when the
> > conditions are met. It has come up, especially with regard to thesis
> > holds
> > for patents or other legal restraints.
> > I wish there were a nicer way of dealing with that, but it 
> wasn't our
> > top
> > priority to figure out here.
> >
> > MacKenzie
> >
> > At 10:57 AM 3/11/2005 -0500, Jim Ottaviani wrote:
> >
> > >Hello all,
> > >
> > >As we try to create some guidelines and policies for our pilot
> > project
> > >here at the University of Michigan, we'd like to know what 
> types of 
> > >requests other institutions get for access restrictions on 
> deposited 
> > >items.
> > >
> > >Specifically, do people ever request limited access to their
> > bitstreams
> > >for either open-ended periods (e.g. "Until I notify you.") or
> > ambiguous
> > >periods (e.g. "Until everyone in the study has given their
> > consent.")?
> > >
> > >And if that happens, a) is it a frequent request, and b) 
> how do you 
> > >handle it?
> > >
> > >Thanks in advance for your help!
> > >
> > >Jim
> > >______________________________
> > >Jim Ottaviani
> > >+1 734-763-4835
> > >University of Michigan Library
> > >
> > >Quis custodiet ipsos custodes
> > >    --Juvenal, Satires VI, 347 
> > >_______________________________________________
> > >Dspace-general mailing list
> > >Dspace-general at mit.edu 
> > >http://mailman.mit.edu/mailman/listinfo/dspace-general
> >
> > MacKenzie Smith
> > Associate Director for Technology
> > MIT Libraries
> > Building E25-131d
> > 77 Massachusetts Avenue
> > Cambridge, MA  02139
> > (617)253-8184
> > kenzie at mit.edu
> >
> > _______________________________________________
> > Dspace-general mailing list
> > Dspace-general at mit.edu 
> > http://mailman.mit.edu/mailman/listinfo/dspace-general
> >
> >
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