[Dspace-general] Depositor requests for open-ended or ambiguous access restrictions?

[MacKenzie Smith]

Hi Jim,

Sorry this is so late.

We get asked all the time to accept collections which require access 
restrictions.
By policy we accept only collections that can be made available in *some 
format* to *at least the MIT community*,
so, for example, we would take a collection of images which were off-limits 
as long as there were thumbnails
available to the MIT community, or a collection of off-limit PDF documents 
as long as there were unprintable
versions made available to all of MIT. Of course, the vast majority of 
collections are deposited as world-readable,
but we don't require it.

We don't really have a way in DSpace of dealing with blackout periods (e.g. 
your "until I notify you" example).
Right now, you have to keep track of that off-line and change the access 
permissions in DSpace when the
conditions are met. It has come up, especially with regard to thesis holds 
for patents or other legal restraints.
I wish there were a nicer way of dealing with that, but it wasn't our top 
priority to figure out here.

MacKenzie

At 10:57 AM 3/11/2005 -0500, Jim Ottaviani wrote:

>Hello all,
>
>As we try to create some guidelines and policies for our pilot project
>here at the University of Michigan, we'd like to know what types of
>requests other institutions get for access restrictions on deposited
>items.
>
>Specifically, do people ever request limited access to their bitstreams
>for either open-ended periods (e.g. "Until I notify you.") or ambiguous
>periods (e.g. "Until everyone in the study has given their consent.")?
>
>And if that happens, a) is it a frequent request, and b) how do you
>handle it?
>
>Thanks in advance for your help!
>
>Jim
>______________________________
>Jim Ottaviani
>+1 734-763-4835
>University of Michigan Library
>
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MacKenzie Smith
Associate Director for Technology
MIT Libraries
Building E25-131d
77 Massachusetts Avenue
Cambridge, MA  02139
(617)253-8184
kenzie at mit.edu