[ASA-Official] Recruitment rules, early returns, and First Year Summer Mailing

[Ben Kraft]

Dear Student Group Leaders,

Please take note of the following announcements:

(1) 2014 Recruitment Rules

(2) Early Returns (Deadline June 5)

(3) First Year Summer Mailing (Deadline July 27)

(4) Fall Activities Midway (August 30)

(5) Bulletin Board Policy Reminder

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(1) 2014 Recruitment Rules

The ASA Recruitment Rules govern how student groups may recruit incoming
undergraduate and graduate students.  These rules will be unchanged from
last year; we encourage you to carefully read the full text, which is on
our website at <http://web.mit.edu/asa/rules/recruitment-rules.html>.

In short, over the summer students may only be contacted if they have
previously provided their contact information (such as at the CPW
Activities Midway) or if they initiate contact with a group.  There will
again be no recruitment moratorium, although other rules may still apply,
including MIT’s harassment policies, ASA postering rules, and rules from
other governing bodies such as the Panhellenic Association and Club Sports
Council.

If you have any questions about or feedback on the recruitment rules,
please email <asa-exec at mit.edu>.

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(2) Early Returns (Deadline June 5)

If you are an undergraduate student who is eligible to register for MIT in
the fall, and who will be living in an undergraduate dorm during Fall 2014,
you are eligible to apply for an early return. Early returns are given to a
limited number of students who will be present and representing their
groups during orientation at the Activities Midway, as well as
participating in other student group rush events. Those students who
receive an early return will need to check in with the ASA at the
Activities Midway; failure to do so will result in a fine.  ASA early
returns will allow students to move into their dorms on August 28.

Due to a limited number of early returns, we would encourage groups to
obtain assistance at the midway by student members who already have an
early return through other programs, or live off-campus. Note that students
with summer housing are entitled to continuous housing during this period
without an early return.

There are two parts to the application process for early returns, both of
which can be found here: <
https://asa.scripts.mit.edu:444/applications/returns/>. The student asking
for an early return must fill out the "Student Application" form, and an
executive member of the group must fill out the "Sponsoring Group
Application". The two forms must be filled out by distinct individuals.
Again, both forms are due by 11:59pm on Thursday, June 5.

Please feel free to contact <asa-exec at mit.edu> if you have any questions.

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(3) First Year Summer Mailing (Deadline July 27)

The First Year Summer Mailing is a great opportunity to reach out to the
incoming freshmen and first-year grad students! Fill out your group’s entry
at <https://asa.mit.edu/fysm/submit/select/>. Incoming students will be
sent a link to all of the submitted entries before they arrive on campus to
virtually explore the student groups on campus.

You should submit your group’s entry before Sunday, July 27. While late
entries will continue to be accepted, students will begin receiving the
mailing around then. If you have questions or concerns about the First Year
Summer Mailing, please email <asa-fysm at mit.edu>.

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(4) Fall Activities Midway (August 30)

The ASA Activities Midway will take place in the afternoon of Friday,
August 30. The form to apply for booth space will be available by mid-July,
and will be due in early August. When the form is available, mail will be
sent to this list and an announcement will be posted on our website.

If you have questions or concerns about the Midway, please email <
asa-midway at mit.edu>.

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(5) Bulletin Board Policy Reminder

As a reminder, the ASA has rules for both public bulletin board space and
the bulletin board space it assigns to groups.  Starting this summer, these
rules will be strongly enforced, and current groups in violation will be
notified with no penalty. A full list of postering and chalking rules can
be found here <
http://web.mit.edu/asa/publicity/public-advertising-space.html> and here <
http://web.mit.edu/asa/resources/bulletin-board-alloc.html>. Starting in
mid-August, the warning-and-fine system will be strictly enforced. For
example, postering outside of designated areas results in an immediate fine
without a warning.  We encourage all groups who use the postering boards to
re-read the rules to make sure they are following them, and email <
asa-postering at mit.edu> with any questions.

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Please feel free to email <asa-exec at mit.edu> with any requests, questions,
or other inquiries.

Sincerely,

The ASA Executive Board
<http://web.mit.edu/asa/about/board-members.html>
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