[ASA-Official] ASA General Body Meeting and Elections, CPW Activities Midway

[Rachel E Meyer]

Dear Student Group Leaders,

Please take note of the following announcements:

1. ASA General Body Meeting - Tuesday, 4/17 - group attendance required
2. ASA Executive Board Elections Information
3. Campus Preview Weekend Activities Midway request form available - due 
Thursday, 4/12

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1. ASA General Body Meeting - Tuesday, 4/17 - group attendance required

The Spring ASA General Body Meeting will be on Tuesday 4/17 in Morss 
Hall, on the first floor of Walker Memorial.  Food will start at 6:00pm 
and the meeting will begin at 6:30pm.  The main agenda item will be 
elections for the 2012-2013 ASA Executive Board.  Further agenda items 
will be provided closer to the meeting and information about elections is 
included below.

All groups are required to send a representative to this meeting.  GBMs 
are the primary way for the ASA and student groups to communicate in 
person and they serve as an opportunity for groups to check-in with ASA 
and vice-versa.  Groups that do not send a representative may face 
consequences including but not limited to warnings, fines, resource 
restrictions, and derecognition for inactivity.  A single person may 
represent multiple groups, but they will only have one vote.

Note: club sports and FSILGs are excused from this meeting as they may be 
represented by their respective governing organizations; however, these 
groups are eligible to receive a vote if they send a representative.

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2. ASA Executive Board Elections Information

At the upcoming GBM, student groups will be electing the ASA Executive 
Board for 2012-2013.  This includes elections for: President, Treasurer, 
Secretary, two Graduate Members-at-Large, two Undergraduate 
Members-at-Large, and one Student Member-at-Large.

Together, Board members are responsible for:
- advocacy on behalf of student groups
- allocation of resources among student groups
- oversight of student group activity (including recognition and 
derecognition)
- student group arbitration and support
- organization of events such as the Activities Midways
- establishing and enforcing policies for student groups

Office hours focused on elections are being held by current Board members 
for individuals to learn more about the different Board positions, to 
discuss running in elections, and ask any questions.  They are scheduled 
for Wednesday (4/11) from 7:30-9pm in W20 PDR 3, Thursday (4/12) from 
6-7:30pm in 56-169, and Tuesday (4/17) from 2-3:30pm in W20 PDR 3.

Candidates may submit their names, or nominations may be made by email, to 
asa-elect at mit.edu before the General Body Meeting. Additionally, 
candidates may announce their candidacy at the meeting or may be nominated 
at that time.  Candidates that want to may submit an information/platform 
slide to be shown at the meeting.  These should be sent asa-elect at mit.edu 
before 12pm on the day of the meeting.  At the meeting, candidates will 
have two minutes to speak and there will be time for questions from the 
general body.

More details about ASA Executive Board positions and elections are posted 
at: http://mit.edu/asa/about/elections.html

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3. CPW Activities Midway request form available -- due Thursday, 4/12

The ASA Activities Midway for CPW 2012 will be held on Saturday, April 
21st, from 1-3pm in the Johnson Athletics Center. The Activities Midway is 
a great way to meet prefrosh and show off the breadth and depth of student 
groups at MIT.

Please submit your requests promptly.  We may be unable to grant late 
requests, particularly ones for performances or for booths with specific 
location or neighbor preferences. Groups that apply for a booth or 
performance slot and do not show up without letting us know in advance 
will be fined.

More information and the request form for table space and performance 
times are at: http://mit.edu/asa/publicity/midway.html

Requests are due by Thursday, April 12th, at 11:59pm.

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Please feel free to email asa-exec at mit.edu with any requests, questions, 
or other inquiries.


Sincerely,
The ASA Executive Board
http://web.mit.edu/asa/about/board-members.html