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Dear Undergrads,</div>
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Tl;dr: Check your syllabi for conflicts with the rules and regulations <span style="color: rgb(17, 85, 204);">
<a href="https://facultygovernance.mit.edu/faculty-rules-page" target="_blank" id="OWA770f1174-215c-6b92-0bf0-608b9982ffc5" class="x_x_x_OWAAutoLink" rel="noopener noreferrer" data-loopstyle="linkonly" data-linkindex="0" data-auth="NotApplicable" style="color: rgb(17, 85, 204); margin: 0px;">here</a></span>,
especially the final exams and assignments dates. Report a violation <span style="color: rgb(17, 85, 204);">
<a href="http://ua.mit.edu/policy/violations/" target="_blank" id="OWA7eacc732-8ee8-fe60-800d-fc131192643f" class="x_x_x_OWAAutoLink" rel="noopener noreferrer" data-loopstyle="linkonly" data-linkindex="1" data-auth="NotApplicable" style="color: rgb(17, 85, 204); margin: 0px;">here</a></span>.
Read below for common violation examples.</div>
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With the start of the semester, we urge you to <span style="font-weight: 700;"><i>check your syllabi today</i></span> and resolve potential conflicts that may be too late to fix at the end of the term. A notable example of such a conflict is assignments being
due past December 6th in classes with a final exam, and several other important examples are listed below.</div>
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<span style="font-weight: 700;"><u>You can report academic violations </u></span><span style="color: rgb(17, 85, 204); font-weight: 700;"><a href="http://ua.mit.edu/policy/violations/" target="_blank" id="OWA9d475a1d-b7b8-87f5-44ca-1c98572c0aac" class="x_x_x_OWAAutoLink" rel="noopener noreferrer" data-loopstyle="linkonly" data-linkindex="2" data-auth="NotApplicable" style="color: rgb(17, 85, 204); margin: 0px;">here</a></span><span style="font-weight: 700;"><u>.</u></span></div>
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There are a number of rules governing class logistics, scheduling of classes, homework, and exams. It is important to confirm that your syllabi follow
<span style="color: rgb(17, 85, 204);"><a href="https://facultygovernance.mit.edu/faculty-rules-page" target="_blank" id="OWAb833d42e-f91a-a682-d5cf-54bb779dcef0" class="x_x_x_OWAAutoLink" rel="noopener noreferrer" data-loopstyle="linkonly" data-linkindex="3" data-auth="NotApplicable" style="color: rgb(17, 85, 204); margin: 0px;">the
guidelines laid out in the rules and regulations.</a></span> If you have concerns, please complete a
<span style="color: rgb(17, 85, 204);"><a href="http://ua.mit.edu/policy/violations/" target="_blank" id="OWA2cd5b109-9ea2-7ab6-e1f2-5ea6870c15bb" class="x_x_x_OWAAutoLink" rel="noopener noreferrer" data-loopstyle="linkonly" data-linkindex="4" data-auth="NotApplicable" style="color: rgb(17, 85, 204); margin: 0px;">report</a></span> via
the UA Website. </div>
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<span style="font-weight: 700;">Examples of Academic Violations in Undergraduate Classes</span></div>
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<i>Exams</i></div>
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<div style="direction: ltr; line-height: 1.38; margin: 0pt 0px;">Excluding finals during finals week, no exams are allowed after December 6th</div>
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<div style="direction: ltr; line-height: 1.38; margin: 0pt 0px;">For classes with finals, no assignments can be due after December 6th</div>
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<div style="direction: ltr; line-height: 1.38; margin: 0pt 0px;">For classes without finals,
<span style="font-weight: 700;">one</span> assignment can be due between December 6th and December 11th</div>
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<div style="direction: ltr; line-height: 1.38; margin: 0pt 0px;"><span style="font-weight: 400;">Tests held outside of class time must not exceed 2 hours, must begin no earlier than 7:30 pm, and may not be held on Monday evening.</span></div>
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<div style="direction: ltr; line-height: 1.38; margin: 0pt 0px;">When a test is held outside scheduled class time, a regularly scheduled class hour (lecture or recitation) shall be canceled,
<i>or</i> no assignment shall fall due that calendar week.</div>
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<i>Schedules</i></div>
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<div style="direction: ltr; line-height: 1.38; margin: 0pt 0px;"><span style="font-weight: 700;">The following information should be available to you by now:</span></div>
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<div style="direction: ltr; line-height: 1.38; margin: 0pt 0px;">Number and kinds of assignments, </div>
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<div style="direction: ltr; line-height: 1.38; margin: 0pt 0px;">the precise schedule of tests and due dates for major projects, </div>
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<div style="direction: ltr; line-height: 1.38; margin: 0pt 0px;">whether or not there will be a final examination, </div>
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<div style="direction: ltr; line-height: 1.38; margin: 0pt 0px;">and the grading criteria and procedure</div>
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<div style="direction: ltr; line-height: 1.38; margin: 0pt 0px;">Not following MIT time repeatedly is a violation - class should start 5 minutes after the scheduled time, and end 5 minutes earlier.</div>
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<span style="font-weight: 700;">Examples of Common Issues that are <i>NOT </i>Academic Violations</span></div>
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<i>Grades</i></div>
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<div style="direction: ltr; line-height: 1.38; margin: 0pt 0px;">Unfortunately, grades not being released promptly is not a violation, as long as it’s before the end of the term.</div>
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<i>Assignments</i></div>
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<div style="direction: ltr; line-height: 1.38; margin: 0pt 0px;">Assignments due on a long weekend, or holiday, are not a violation.</div>
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<div style="direction: ltr; line-height: 1.38; margin: 0pt 0px;">A PSET being due on the same week as an exam outside of normal class time,
<i>as long as a class is canceled</i>, is not a violation.</div>
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<div style="direction: ltr; line-height: 1.38; margin: 0pt 0px;">Special activities like Presentation sessions held outside of class hours is not a violation as long as it’s stated in the syllabus.</div>
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<span style="font-weight: 700;">If you think one of your classes is breaking a rule</span>, there are several steps that you can take. </div>
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<div style="direction: ltr; line-height: 1.38; margin: 0pt 0px;">If you are comfortable doing so, you can talk to the professor directly or message on Piazza. </div>
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<div style="direction: ltr; line-height: 1.38; margin: 0pt 0px;">You can report the violation<span style="font-weight: 700;"> </span>anonymously to the UA (<span style="color: rgb(17, 85, 204);"><a href="http://ua.mit.edu/policy/violations/" target="_blank" id="OWA748c9186-500e-5fa4-4a29-5d0baa639787" class="x_x_x_OWAAutoLink" rel="noopener noreferrer" data-loopstyle="linkonly" data-linkindex="5" data-auth="NotApplicable" style="color: rgb(17, 85, 204); margin: 0px;">ua.mit.edu/policy/violations/</a></span>)
or to the Chair of the Faculty (<span style="color: rgb(56, 110, 255);"><a href="https://owa.exchange.mit.edu/owa/redir.aspx?C=sXBzndcvxqyFsas39ODzA5SCbvMB29Pnt9HpHU3I-5Xik1ANWiLWCA..&URL=mailto%3aexam-termregs%40mit.edu" target="_blank" id="OWAb20ee5c2-69cc-29e7-a0e7-ea6f2b139d12" class="x_x_x_OWAAutoLink" rel="noopener noreferrer" data-loopstyle="linkonly" data-linkindex="6" data-auth="NotApplicable" style="color: rgb(56, 110, 255); margin: 0px;">exam-termregs@mit.edu</a></span>). </div>
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<span style="font-weight: 700;">Remember—it is in your best interest to check your syllabus and reach out now instead of later in the semester, when it may be too late.
</span>Violations caught late in the semester are difficult to resolve in a fair and timely manner.</div>
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Thank you for taking the time to check your syllabi; if you have any questions, please email
<span style="color: rgb(56, 110, 255); font-weight: 700;"><a href="https://owa.exchange.mit.edu/owa/redir.aspx?C=jz_MBUTJRuvdmkxbvjnx6qs5LrjWZWm5QufNIhB7_kPik1ANWiLWCA..&URL=mailto%3aviolations%40mit.edu" target="_blank" id="OWA0fa4512f-bbdc-3f09-911c-690c462fb248" class="x_x_x_OWAAutoLink" rel="noopener noreferrer" data-loopstyle="linkonly" data-linkindex="7" data-auth="NotApplicable" style="color: rgb(56, 110, 255); margin: 0px;">violations@mit.edu</a></span>.
However, <span style="font-weight: 700;">do not email your violations to us</span>, please use the
<span style="color: rgb(56, 110, 255);"><a href="http://ua.mit.edu/policy/violations/" target="_blank" id="OWAdb88af87-85f2-4339-f62f-8ed1c1004d9f" class="x_x_x_OWAAutoLink" rel="noopener noreferrer" data-loopstyle="linkonly" data-linkindex="8" data-auth="NotApplicable" style="color: rgb(56, 110, 255); margin: 0px;">form</a></span>.
If you send us your violation through email we may miss it and, even if we do see it, we will direct you to fill out the form first.</div>
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Best,</div>
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UA Education Violations Committee</div>
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