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<p style="margin-top: 0px; margin-bottom: 0px;"><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">Dear Undergrads,</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">Tl;dr: Add date is March 8th. Check your syllabi
<i>today</i> for conflicts with the rules and regulations </span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(17, 85, 204); background-color: rgb(255, 255, 255);"><a href="https://facultygovernance.mit.edu/faculty-rules-page" id="OWA60d9ee9d-82ac-c1a7-1f52-5d1a16eb6b5b" class="OWAAutoLink" data-loopstyle="linkonly" data-auth="NotApplicable" style="color: rgb(17, 85, 204); text-decoration: none; margin-top: 0px; margin-bottom: 0px;">here</a></span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">,
especially the final exams and assignments dates. Report a violation </span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(17, 85, 204); background-color: rgb(255, 255, 255);"><a href="http://ua.mit.edu/policy/violations/" id="OWAa05e530a-6d66-8168-808c-605c53dc9ffd" class="OWAAutoLink" data-loopstyle="linkonly" data-auth="NotApplicable" style="color: rgb(17, 85, 204); text-decoration: none; margin-top: 0px; margin-bottom: 0px;">here</a></span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">.
Read below for common violation examples.</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">With the start of the semester, we urge you to
</span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255); font-weight: 700;"><i>check your syllabi today</i></span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);"> and
resolve potential conflicts that may be too late to fix at the end of the term. A notable example of such a conflict is assignments being due past May 10th in classes with a final exam, and several other important examples are listed below.</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255); font-weight: 700;"><u>You can report academic violations
</u></span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(17, 85, 204); background-color: rgb(255, 255, 255); font-weight: 700;"><a href="http://ua.mit.edu/policy/violations/" id="OWA163826f4-c616-51ce-f02d-27f1d081c710" class="OWAAutoLink" data-loopstyle="linkonly" data-auth="NotApplicable" style="color: rgb(17, 85, 204); text-decoration: none; margin-top: 0px; margin-bottom: 0px;">here</a></span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255); font-weight: 700;"><u>.</u></span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">There are a number of rules governing class logistics, scheduling of classes, homework, and exams. It is important to confirm that your
syllabi follow </span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(17, 85, 204); background-color: rgb(255, 255, 255);"><a href="https://facultygovernance.mit.edu/faculty-rules-page" id="OWA508557ca-23fc-74fd-03ff-61b1b93d095d" class="OWAAutoLink" data-loopstyle="linkonly" data-auth="NotApplicable" style="color: rgb(17, 85, 204); text-decoration: none; margin-top: 0px; margin-bottom: 0px;">the
guidelines laid out in the rules and regulations.</a></span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);"> If you have concerns, please complete a
</span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(17, 85, 204); background-color: rgb(255, 255, 255);"><a href="http://ua.mit.edu/policy/violations/" id="OWA5b7146be-e36e-bc06-00e3-c746249da8c4" class="OWAAutoLink" data-loopstyle="linkonly" data-auth="NotApplicable" style="color: rgb(17, 85, 204); text-decoration: none; margin-top: 0px; margin-bottom: 0px;">report</a></span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);"> via
the UA Website. </span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255); font-weight: 700;">Examples of Academic Violations in Undergraduate Classes</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);"><i>Exams</i></span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(33, 37, 41); background-color: rgb(255, 255, 255); font-weight: 700;">Excluding finals during finals week, no exams are allowed after May 10th</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(33, 37, 41); background-color: rgb(255, 255, 255);">For classes with finals, no assignments can be due after May 10th</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(33, 37, 41); background-color: rgb(255, 255, 255);">For classes without finals,
</span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(33, 37, 41); background-color: rgb(255, 255, 255); font-weight: 700;">one</span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(33, 37, 41); background-color: rgb(255, 255, 255);"> assignment
can be due between May 10th and May 14th</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(33, 37, 41); background-color: rgb(255, 255, 255); font-weight: 400;">Tests held outside of class time must not exceed 2 hours, must begin no earlier than 7:30 pm, and may not be held
on Monday evening.</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(33, 37, 41); background-color: rgb(255, 255, 255);">When a test is held outside scheduled class time, a regularly scheduled class hour (lecture or recitation) shall be canceled,
<i>or</i> no assignment shall fall due that calendar week.</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(33, 37, 41); background-color: rgb(255, 255, 255);"><i>Schedules</i></span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(33, 37, 41); background-color: rgb(255, 255, 255); font-weight: 700;">The following information should be available to you by now:</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(33, 37, 41); background-color: rgb(255, 255, 255);">Number and kinds of assignments, </span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(33, 37, 41); background-color: rgb(255, 255, 255);">the precise schedule of tests and due dates for major projects, </span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(33, 37, 41); background-color: rgb(255, 255, 255);">whether or not there will be a final examination, </span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(33, 37, 41); background-color: rgb(255, 255, 255);">and the grading criteria and procedure</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">Not following MIT time repeatedly is a violation - class should start 5 minutes after the scheduled time, and end 5 minutes earlier.</span></p>
</li></ul>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255); font-weight: 700;">Examples of Common Issues that are
<i>NOT </i>Academic Violations</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);"><i>Grades</i></span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">Unfortunately, grades not being released promptly is not a violation, as long as it’s before the end of the term.</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);"><i>Assignments</i></span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">Assignments due on a long weekend, or holiday, are not a violation.</span></p>
</li><li style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); direction: ltr; white-space: pre;">
<p style="direction: ltr; line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;">
<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">A PSET being due on the same week as an exam outside of normal class time,
<i>as long as a class is canceled</i>, is not a violation.</span></p>
</li><li style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); direction: ltr; white-space: pre;">
<p style="direction: ltr; line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;">
<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">Special activities like Presentation sessions held outside of class hours is not a violation as long as it’s stated in the syllabus.</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255); font-weight: 700;">If you think one of your classes is breaking a rule</span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">,
there are several steps that you can take. </span></p>
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<li style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); direction: ltr; white-space: pre;">
<p style="direction: ltr; line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;">
<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">If you are comfortable doing so, you can talk to the professor directly or message on Piazza. </span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">You can report the violation</span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255); font-weight: 700;">
</span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">anonymously to the UA (</span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(17, 85, 204); background-color: rgb(255, 255, 255);"><a href="http://ua.mit.edu/policy/violations/" id="OWA7bb92b42-8ecf-c3e0-d224-fb03e1c44f19" class="OWAAutoLink" data-loopstyle="linkonly" data-auth="NotApplicable" style="color: rgb(17, 85, 204); text-decoration: none; margin-top: 0px; margin-bottom: 0px;">ua.mit.edu/policy/violations/</a></span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">)
or to the Chair of the Faculty (</span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(56, 110, 255); background-color: rgb(255, 255, 255);"><a href="https://owa.exchange.mit.edu/owa/redir.aspx?C=sXBzndcvxqyFsas39ODzA5SCbvMB29Pnt9HpHU3I-5Xik1ANWiLWCA..&URL=mailto%3aexam-termregs%40mit.edu" id="OWA3c4e1892-be83-940e-7cb4-3575f65cee31" class="OWAAutoLink" data-loopstyle="linkonly" data-auth="NotApplicable" style="color: rgb(56, 110, 255); text-decoration: none; margin-top: 0px; margin-bottom: 0px;">exam-termregs@mit.edu</a></span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">). </span></p>
</li></ol>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255); font-weight: 700;">Remember—it is in your best interest to check your syllabus and reach out now instead of later in the semester, when
it may be too late. </span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">Violations caught late in the semester are difficult to resolve in a fair and timely manner.</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">Thank you for taking the time to check your syllabi; if you have any questions, please email
</span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(56, 110, 255); background-color: rgb(255, 255, 255); font-weight: 700;"><a href="https://owa.exchange.mit.edu/owa/redir.aspx?C=jz_MBUTJRuvdmkxbvjnx6qs5LrjWZWm5QufNIhB7_kPik1ANWiLWCA..&URL=mailto%3aviolations%40mit.edu" id="OWAbe9137e2-9aa1-21c0-dc76-bac9534d3def" class="OWAAutoLink" data-loopstyle="linkonly" data-auth="NotApplicable" style="color: rgb(56, 110, 255); text-decoration: none; margin-top: 0px; margin-bottom: 0px;">violations@mit.edu</a></span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">.
However, </span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255); font-weight: 700;">do not email your violations to us</span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">,
please use the </span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(56, 110, 255); background-color: rgb(255, 255, 255);"><a href="http://ua.mit.edu/policy/violations/" id="OWA533b877f-a6d4-3871-a78d-700eeed56ca7" class="OWAAutoLink" data-loopstyle="linkonly" data-auth="NotApplicable" style="color: rgb(56, 110, 255); text-decoration: none; margin-top: 0px; margin-bottom: 0px;">form</a></span><span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(0, 0, 0); background-color: rgb(255, 255, 255);">.
If you send us your violation through email we may miss it and, even if we do see it, we will direct you to fill out the form first.</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">Best,</span></p>
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<span style="font-family: Arial, sans-serif; font-size: 12pt; color: rgb(20, 20, 20); background-color: rgb(255, 255, 255);">UA Education Violations Committee</span></p>
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