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<p class="MsoNormal"><b>Follow up:<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>Hello, <o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"> At this time no scheduled has been determined. Once this is determined I will send an email in advance to make the community aware.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Stay well<o:p></o:p></p>
<p class="MsoNormal">Michael<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoNormal"><b>From:</b> Richard Hilton <rhilton@mit.edu> <br>
<b>Sent:</b> Friday, February 16, 2024 9:24 AM<br>
<b>Subject:</b> Health and Safety Inspection Notification<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;background:white"><span style="font-size:14.0pt;color:#222222">Dear Resident,</span><span style="font-size:14.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:14.0pt;color:#222222">While Health and Safety Inspections have been put on hold for several years due to the pandemic, we will resume normal practices this year. These inspections are designed to
identify and avert potentially dangerous situations before they cause injury or damage. Our goal in this is to keep the residential environment at MIT safe and healthy for all residents.</span><span style="font-size:14.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:14.0pt;color:#222222">House Operations Managers will conduct Health and Safety Inspections from February 20 to March 29 between 10 am and 3 pm (excluding Saturdays, Sundays, and holidays). Your
House Operations Manager will provide advanced notification of the timespan that inspections will take place on your floor, wing, or section of the building.</span><span style="font-size:14.0pt;color:black"> HRS staff
</span><span style="color:black"><a href="https://studentlife.mit.edu/housing/housing-policies/right-entry"><span style="font-size:14.0pt;color:#1155CC">have the right of entry
</span></a></span><span style="font-size:14.0pt;color:black">to conduct an inspection, even when an occupant is not present, and will ensure the security of your belongings by locking the room door after the inspection is completed.</span><span style="font-size:14.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:14.0pt;color:#222222">If you have an ESA, please make sure you are following the ESA policy and the animal is placed in their
</span><span style="font-size:14.0pt;color:#1D0B06">crate during the inspection time frame. There will be no private scheduling of inspections so occupants with an ESA will need to plan accordingly using the timespan your House Operations Manager shares with
you. </span><span style="font-size:14.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><b><span style="font-size:14.0pt;color:red">Please note that inspectors will lock all room doors of the rooms they inspect each day, so make sure you have your room key.</span></b><span style="font-size:14.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:14.0pt;margin-left:0in;background:white">
<b><u><span style="font-size:14.0pt;color:#222222">During the inspection, MIT staff will enter your room and check for:</span></u></b><span style="font-size:14.0pt"><o:p></o:p></span></p>
<ul style="margin-top:0in;padding-inline-start:48px" type="disc">
<li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo1;background:white;vertical-align:baseline">
<span style="font-size:14.0pt;color:black">Unauthorized electrical appliances present in the<u> bed</u>room (including toaster ovens, microwaves, hot plates, coffee makers, instapots/crockpots, and other appliances with open-coiled/exposed heating elements
and/or non-UL listed. Students residing in an apartment / suite with a kitchen are allowed to use these appliances in the kitchen only.)</span><span style="font-size:14.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo1;background:white;vertical-align:baseline">
<span style="font-size:14.0pt;color:black">Electrical receptacle(s) overloaded (max 3 devices per wall outlet) and/or damaged or daisy-chained power strip(s)</span><span style="font-size:14.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo1;background:white;vertical-align:baseline">
<span style="font-size:14.0pt;color:black">Refrigerator plugged into an extension cord (must be plugged directly into the wall outlet)</span><span style="font-size:14.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo1;background:white;vertical-align:baseline">
<span style="font-size:14.0pt;color:black">Electric appliances and cords too close to the sink or stove heating elements</span><span style="font-size:14.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo1;background:white;vertical-align:baseline">
<span style="font-size:14.0pt;color:black">Flammable, combustible, toxic, or hazardous materials present in the room</span><span style="font-size:14.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo1;background:white;vertical-align:baseline">
<span style="font-size:14.0pt;color:black">Candles, incense, or other open-flame item present in the room (these items will be confiscated by the inspector)</span><span style="font-size:14.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo1;background:white;vertical-align:baseline">
<span style="font-size:14.0pt;color:black">Excessive combustible material covering walls, floor, ceiling, and door (no more than 40 inches by 40 inches per wall and no more than one-third of the doors may be covered with combustible decorative materials)</span><span style="font-size:14.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo1;background:white;vertical-align:baseline">
<span style="font-size:14.0pt;color:black">Fire protection equipment is obstructed/tampered/damaged (including fire extinguishers, smoke and heat detectors, fire alarm horns and lights, fire sprinkler heads and pipes, with a minimum clearance of 18 inches around
sprinkler heads) </span><span style="font-size:14.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo1;background:white;vertical-align:baseline">
<span style="font-size:14.0pt;color:black">Furniture or combustible material placed in direct contact with heating elements or electronics</span><span style="font-size:14.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo1;background:white;vertical-align:baseline">
<span style="font-size:14.0pt;color:black">Combustibles are present around the stove and/or in the oven (such as potholders, drapes, food packaging)</span><span style="font-size:14.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo1;background:white;vertical-align:baseline">
<span style="font-size:14.0pt;color:black">Evidence of smoking</span><span style="font-size:14.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo1;background:white;vertical-align:baseline">
<span style="font-size:14.0pt;color:black">Obstructed egress (the evacuation path inside the building must be clear with no obstructions)</span><span style="font-size:14.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo1;background:white;vertical-align:baseline">
<span style="font-size:14.0pt;color:black">Room number covered/tampered/modified (must be visible for emergency services to properly identify and respond to emergency calls)</span><span style="font-size:14.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="color:#222222;mso-list:l0 level1 lfo1;background:white;vertical-align:baseline">
<span style="font-size:14.0pt;color:black">Excessive trash debris and/or improperly sealed food</span><span style="font-size:14.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1;background:white;vertical-align:baseline">
<span style="font-size:14.0pt;color:black">Evidence of unauthorized pets (this excludes ESAs and service animals)</span><span style="font-size:14.0pt"><o:p></o:p></span></li></ul>
<p style="margin:0in;background:white"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:14.0pt;color:#222222">If a violation is found, you will find a form left in your room that explains the violation, the next steps needed to correct the violation(s), and a date range for the re-inspection.
Residents are required to correct noted violations and are given the opportunity to do so, after which time the room may be re-inspected. If, in the course of a health and safety inspection, violations of any other Institute policies are observed, they will
be documented on the inspection form for review and appropriate action.</span><span style="font-size:14.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:14.0pt;color:#222222">If you have any questions, please reach out to your
</span><span style="color:black"><a href="http://studentlife.mit.edu/housemanagers"><span style="font-size:14.0pt;color:#1155CC">House Operations Manager.</span></a></span><span style="font-size:14.0pt;color:#222222"> </span><span style="font-size:14.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:14.0pt;color:#222222"><br>
Student Policies: </span><span style="color:black"><a href="https://studentlife.mit.edu/housing/student-policies"><span style="font-size:14.0pt;color:#1155CC">https://studentlife.mit.edu/housing/student-policies</span></a></span><span style="font-size:14.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:14.0pt;color:black">Fire and Life Safety:
</span><span style="color:black"><a href="https://studentlife.mit.edu/content/fire-and-life-safety-0"><span style="font-size:14.0pt;color:#1155CC">https://studentlife.mit.edu/content/fire-and-life-safety-0</span></a></span><span style="font-size:14.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:14.0pt;color:#222222">What to Bring:
</span><span style="color:black"><a href="https://studentlife.mit.edu/content/what-bring"><span style="font-size:14.0pt;color:#1155CC">https://studentlife.mit.edu/content/what-bring</span></a></span><span style="font-size:14.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:14.0pt;color:#222222">Thank you,</span><span style="font-size:14.0pt"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:14.0pt"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:14.0pt;color:#222222">Housing and Residential Service</span><span style="font-size:14.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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